Job Description
Premier Recruitment Group has the privilege to recruit on behalf of our very prestigious client based in Woolwich, South East London. We are recruiting for experienced and forward thinking Finance and Operations Executive. This is full time, office based and permanent position and working for very well established company. Very interesting and varied role with a scope for progression.
The role:
The Senior Finance and Operations Executive oversees financial administration and day-to-day operational coordination. Ensuring financial accuracy, operational control, and effective coordination. The role is hands-on and execution-focused, responsible for maintaining visibility, structure and compliance while improving processes and systems as the business scales.
Financial Management Responsibilities:
• Ownership of day-to-day finance operations including sales ledger, supporting the Finance Manager.
• Responsibility for customer, supplier and subcontractor invoicing, renewals and billing structures.
• Management of enterprise and public-sector invoicing requirements, ensuring approvals, variations and reconciliations are accurately tracked.
• Maintenance of accurate and meticulous financial records through Xero, including invoice posting, credit notes and reconciliations.
• Ownership of customer renewal billing, ensuring contracts, renewal dates and recurring charges are accurately tracked and invoiced.
• Liaison with customers, suppliers and subcontractors to resolve invoicing, payment and account queries, including tracking subcontractor activity.
Operational & Business Support Responsibilities
• Responsibility for core operational processes that support the effective running of the business, including invoicing and internal documentation. Operational ownership of task planning, workflow tracking and delivery visibility across the business using systems such as Kanban and agile platforms.
• Ownership and ongoing management of document management and ensuring robust version control, accessibility and governance. Responsibility for maintaining accurate customer, operational and internal data across multiple systems, supporting leadership with operational planning, reporting and performance tracking.
• Management of complex enterprise customer projects, coordinating multiple orders, depots and purchase order structures through advanced use of Excel and business systems to ensure control, accuracy and efficiency.
• Coordination of business operations and office management activities, including travel arrangements, meeting coordination, documentation preparation and visitor management.
• Attending weekly management meetings, producing accurate minutes and ensuring follow-up actions are tracked and completed.
• Providing high-level administrative and operational support to Directors and the wider team. Ownership of on-boarding and people administration processes, including preparation of new starter documentation, employment offers via DocuSign and administration of the Bright HR system. Supporting team events and company-wide initiatives.
Expectations:
• Proven experience in a senior finance and/or operations role within an SME or fast-paced environment, with clear ownership of day-to-day financial management, operational coordination and internal business systems.
• Strong background in customer and supplier invoicing, including complex multi-site or project-based billing structures, with hands-on use of Xero or similar accounting platforms.
• High-level of proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook, alongside confidence using online collaboration tools such as Microsoft Teams and Zoom.
• Experience coordinating / assisting with operational projects across multiple stakeholders, teams and locations.
• Hands-on experience administering HR systems, ideally Bright HR or similar platforms and managing on-boarding and employee documentation processes.
If interested please apply directly or call Tom Kurczab at Premier Recruitment Group.
The role:
The Senior Finance and Operations Executive oversees financial administration and day-to-day operational coordination. Ensuring financial accuracy, operational control, and effective coordination. The role is hands-on and execution-focused, responsible for maintaining visibility, structure and compliance while improving processes and systems as the business scales.
Financial Management Responsibilities:
• Ownership of day-to-day finance operations including sales ledger, supporting the Finance Manager.
• Responsibility for customer, supplier and subcontractor invoicing, renewals and billing structures.
• Management of enterprise and public-sector invoicing requirements, ensuring approvals, variations and reconciliations are accurately tracked.
• Maintenance of accurate and meticulous financial records through Xero, including invoice posting, credit notes and reconciliations.
• Ownership of customer renewal billing, ensuring contracts, renewal dates and recurring charges are accurately tracked and invoiced.
• Liaison with customers, suppliers and subcontractors to resolve invoicing, payment and account queries, including tracking subcontractor activity.
Operational & Business Support Responsibilities
• Responsibility for core operational processes that support the effective running of the business, including invoicing and internal documentation. Operational ownership of task planning, workflow tracking and delivery visibility across the business using systems such as Kanban and agile platforms.
• Ownership and ongoing management of document management and ensuring robust version control, accessibility and governance. Responsibility for maintaining accurate customer, operational and internal data across multiple systems, supporting leadership with operational planning, reporting and performance tracking.
• Management of complex enterprise customer projects, coordinating multiple orders, depots and purchase order structures through advanced use of Excel and business systems to ensure control, accuracy and efficiency.
• Coordination of business operations and office management activities, including travel arrangements, meeting coordination, documentation preparation and visitor management.
• Attending weekly management meetings, producing accurate minutes and ensuring follow-up actions are tracked and completed.
• Providing high-level administrative and operational support to Directors and the wider team. Ownership of on-boarding and people administration processes, including preparation of new starter documentation, employment offers via DocuSign and administration of the Bright HR system. Supporting team events and company-wide initiatives.
Expectations:
• Proven experience in a senior finance and/or operations role within an SME or fast-paced environment, with clear ownership of day-to-day financial management, operational coordination and internal business systems.
• Strong background in customer and supplier invoicing, including complex multi-site or project-based billing structures, with hands-on use of Xero or similar accounting platforms.
• High-level of proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook, alongside confidence using online collaboration tools such as Microsoft Teams and Zoom.
• Experience coordinating / assisting with operational projects across multiple stakeholders, teams and locations.
• Hands-on experience administering HR systems, ideally Bright HR or similar platforms and managing on-boarding and employee documentation processes.
If interested please apply directly or call Tom Kurczab at Premier Recruitment Group.
💡 Quick Summary
Seeking a career-building opportunity? The FINANCE AND OPERATIONS EXECUTIVE position is now open for candidates interested in the Operations Executive Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
