Job Description
Job description
We’re looking for a proactive and highly organised Finance & Office Administrator to join our Commercial team on a part-time basis. This role is central to the smooth running of our operations and offers a varied workload across Finance, HR, Commercial Administration, and Leadership Team Support services. You’ll be a trusted point of contact for internal teams and external partners, helping to maintain operational excellence.
Responsibilities
Bookkeeping
• Maintain accurate financial records and ledgers
• Bank Account and Credit Card Reconciliation
• Support VAT returns
• Support expense claim reconciliation
Payroll
• Process monthly payroll including JNL posting
• Administer company pension schemes and liaise with providers
• PSA administration and return
• P11d administration and return
HR Administration
• Maintain employee records and support onboarding/offboarding
• Coordinate training records and HR compliance documentation
• Assist with recruitment logistics and scheduling
Commercial Administration
• Assist with contract management and commercial documentation
• Support reporting and data collation for the commercial team
• Coordinate supplier and client communications
Office Management
• Oversee day-to-day office operations and supplies
• Liaise with facilities and IT support providers
• Ensure a well-organised and welcoming office environment
• Maintain insurance records and ensure renewals and compliance
• Handling incoming calls, post and emails
PA Support to Leadership & Exec Team
• Provide diary management and meeting coordination
• Prepare agendas, take minutes, and follow up on action items
• Support travel arrangements and event planning
PA Support to Owners
• Provide diary management and meeting coordination
• Support Self Assessment payments and stat compliance - with help of external Accountants
• Support owners personal Xero accounts
• Support travel arrangements and event planning
Person Specification
• Proven experience in a similar administrative or coordination role
• AAT Qualified or equivalent preferred
• Proficiency in Microsoft Office, Xero and various SaaS platforms
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Discretion and professionalism when handling confidential information
• Comfortable working independently and managing multiple priorities
• A proactive mindset with a willingness to take ownership
• Adaptable and comfortable working in a fast-paced, evolving environment.
• Comfortable embracing AI tools and technologies to streamline processes, enhance productivity, and support innovation.
• Have a sense of ownership and responsibility for deliverable
• A positive, entrepreneurial attitude and approach
• Not afraid to get involved where needed.
Salary
Salary range £30k - £40k - pro rata + comprehensive benefits package
Benefits
At Etch you’re well looked after. From your health and wellbeing to your personal development and finances, we provide more than your statutory benefits, we’ve created a working culture that not only works for you, but one that gives you the best opportunity to thrive. For more information on our latest company benefits, visit our careers page.
Equal Opportunities
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, ****** orientation, gender identity, national origin, veteran, or disability status.
Recruiters
Where possible, we prefer to build the best team with the best people, which means those that show the initiative to approach us directly. We'd currently prefer to fill this position without recruiters, so if you are a recruiter, please don’t call about this role at the moment.
We’re looking for a proactive and highly organised Finance & Office Administrator to join our Commercial team on a part-time basis. This role is central to the smooth running of our operations and offers a varied workload across Finance, HR, Commercial Administration, and Leadership Team Support services. You’ll be a trusted point of contact for internal teams and external partners, helping to maintain operational excellence.
Responsibilities
Bookkeeping
• Maintain accurate financial records and ledgers
• Bank Account and Credit Card Reconciliation
• Support VAT returns
• Support expense claim reconciliation
Payroll
• Process monthly payroll including JNL posting
• Administer company pension schemes and liaise with providers
• PSA administration and return
• P11d administration and return
HR Administration
• Maintain employee records and support onboarding/offboarding
• Coordinate training records and HR compliance documentation
• Assist with recruitment logistics and scheduling
Commercial Administration
• Assist with contract management and commercial documentation
• Support reporting and data collation for the commercial team
• Coordinate supplier and client communications
Office Management
• Oversee day-to-day office operations and supplies
• Liaise with facilities and IT support providers
• Ensure a well-organised and welcoming office environment
• Maintain insurance records and ensure renewals and compliance
• Handling incoming calls, post and emails
PA Support to Leadership & Exec Team
• Provide diary management and meeting coordination
• Prepare agendas, take minutes, and follow up on action items
• Support travel arrangements and event planning
PA Support to Owners
• Provide diary management and meeting coordination
• Support Self Assessment payments and stat compliance - with help of external Accountants
• Support owners personal Xero accounts
• Support travel arrangements and event planning
Person Specification
• Proven experience in a similar administrative or coordination role
• AAT Qualified or equivalent preferred
• Proficiency in Microsoft Office, Xero and various SaaS platforms
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Discretion and professionalism when handling confidential information
• Comfortable working independently and managing multiple priorities
• A proactive mindset with a willingness to take ownership
• Adaptable and comfortable working in a fast-paced, evolving environment.
• Comfortable embracing AI tools and technologies to streamline processes, enhance productivity, and support innovation.
• Have a sense of ownership and responsibility for deliverable
• A positive, entrepreneurial attitude and approach
• Not afraid to get involved where needed.
Salary
Salary range £30k - £40k - pro rata + comprehensive benefits package
Benefits
At Etch you’re well looked after. From your health and wellbeing to your personal development and finances, we provide more than your statutory benefits, we’ve created a working culture that not only works for you, but one that gives you the best opportunity to thrive. For more information on our latest company benefits, visit our careers page.
Equal Opportunities
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, ****** orientation, gender identity, national origin, veteran, or disability status.
Recruiters
Where possible, we prefer to build the best team with the best people, which means those that show the initiative to approach us directly. We'd currently prefer to fill this position without recruiters, so if you are a recruiter, please don’t call about this role at the moment.
💡 Quick Summary
Seeking a career-building opportunity? The Finance & Office Administrator position is now open for candidates interested in the Admin Executive sector. This role in Southampton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
