Job Description
• Answering and forwarding of EPABX phone System calls, taking messages, communicating and tracking.
• Record and update mobile phone usage.
• Greeting all staff and visitors to the office (the face of the company).
• Receiving guests and providing assistance to them
• Prepare and clear the conference room before and after meetings.
• Make hotel bookings for management.
• Arranging and tracking international and local courier services.
• Handling mail distribution by collecting and distributing mails.
• Organize staff or management business trips with cost- effective travel arrangements (flights, visa and hotels, etc.).
• Manage and update corporate hotel rates. Booking taxis. Administering car parks.
• Liaising with our insurance agent on medical insurance policy matters, e.g. new staff medical insurance application, etc. Handling medical claims submissions and following up with reimbursements.
• Upkeep office and pantry cleanliness.
• Manage the maintenance of office and service contracts. Arranging office and general administration service providers.
• Requisition of stationery/office supplies/pantry supplies and ordering office stationery, pantry inventories. Liaising on behalf of the company on all office and building management matters.
• Assisting the accounts team on customer invoicing, Checking/printing of terminal departure reports. Generate company’s credit card and petty cash expenses reports.
• Handling and checking office expenses invoices.
• Provide secretarial support by handling secretarial work for the management and personal assistant to the Managing Director Perform general ad-hoc administrative duties
Required Experience, Skills and Qualifications
• Candidates must have a highly motivated and pleasing personality.
• Capable of hands-on problem-solving, with ability to generate ideas and solutions.
• Ability to use your own initiative and pay close attention to detail.
• Ability to cope with work pressure and to prioritize tasks.
• Strong communication skills in all forms including written, oral, email, telephone.
• Excellent organisational and time management skills.
• A positive attitude to dealing with people
• Record and update mobile phone usage.
• Greeting all staff and visitors to the office (the face of the company).
• Receiving guests and providing assistance to them
• Prepare and clear the conference room before and after meetings.
• Make hotel bookings for management.
• Arranging and tracking international and local courier services.
• Handling mail distribution by collecting and distributing mails.
• Organize staff or management business trips with cost- effective travel arrangements (flights, visa and hotels, etc.).
• Manage and update corporate hotel rates. Booking taxis. Administering car parks.
• Liaising with our insurance agent on medical insurance policy matters, e.g. new staff medical insurance application, etc. Handling medical claims submissions and following up with reimbursements.
• Upkeep office and pantry cleanliness.
• Manage the maintenance of office and service contracts. Arranging office and general administration service providers.
• Requisition of stationery/office supplies/pantry supplies and ordering office stationery, pantry inventories. Liaising on behalf of the company on all office and building management matters.
• Assisting the accounts team on customer invoicing, Checking/printing of terminal departure reports. Generate company’s credit card and petty cash expenses reports.
• Handling and checking office expenses invoices.
• Provide secretarial support by handling secretarial work for the management and personal assistant to the Managing Director Perform general ad-hoc administrative duties
Required Experience, Skills and Qualifications
• Candidates must have a highly motivated and pleasing personality.
• Capable of hands-on problem-solving, with ability to generate ideas and solutions.
• Ability to use your own initiative and pay close attention to detail.
• Ability to cope with work pressure and to prioritize tasks.
• Strong communication skills in all forms including written, oral, email, telephone.
• Excellent organisational and time management skills.
• A positive attitude to dealing with people
💡 Quick Summary
Seeking a career-building opportunity? The Front Desk Executive position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
