Full-Time Program Administrator II – Integrated – Rheumatology & Central Education

Full-Time Program Administrator II - Rheumatology and Central Education (Riverside Campus)

Description

Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Program Administrator II for the Medical Education Program. This role offers an exciting opportunity to utilize your skills in administration in a collaborative environment and supporting the medical leaders of tomorrow. You will be reporting to the Manger, Medical Education Programs, and work closely with medical trainees and Program Administrators within the Department of Medicine.


The Integrated Program Administrator II will provide direct support the Division of Rheumatology sub-specialty program and complete tasks related to centralized supports and program operations. This role will ensure the delivery of timely, accurate, and efficient service that promotes program success and enhances the overall experience for trainees and staff.

Responsibilities

(This is not a complete list):
Be the primary administrative point of contact for the Rheumatology training program for medical trainees, other program administrators, and external partners and governing bodies.
Liaise with the Program Administrators and the Lead Residents to facilitate a program specific orientation for all new trainees.
Plan, support, participate in, and record meeting minutes for meetings such as the Residency Training and Competence Committee meetings.
Accept and provide wellness resources to medical trainees.
Coordinate, disseminate and receive resident evaluations.
Contributes to the administrative preparation for internal and external reviews and accreditation.
Organizes, reports and documents, arrange meetings and provides support to action recommendations from accreditation.
Organize, prepare, collect data, and edit the Canadian Accreditation Management System (CanAMS) ensuring accuracy.
Organize, coordinate and support the CaRMS, including recruitment, file reviews, results, match activities.
Update and maintain the CaRMS database, ensuring data accuracy.
Develop and maintain call schedules.
Accept, process, approve, and track all resident leave requests in accordance with the PARO Collective Agreement.
Qualifications

Postsecondary degree in a related discipline or an equivalent combination of education and work experience
5-7 Years recent related experience in administration
Experience working in an academic or medical environment/ or medical education and training is strongly preferred
Knowledge of MS Office with intermediate skills in Word, Outlook, and Excel
Experience working with SharePoint
Knowledge of the academic process, including scheduling, management of student reports, and evaluation systems
Knowledge of medical education programs, The Royal College of Physicians and Surgeons, the College of Family Physicians of Canada, and Accreditation standards, and PARO regulations
Knowledge and/or experience with Hospital processes and policies as well as professional licensing bodies and associations
Experience creating and maintaining schedules and using electronic scheduling software is preferred
Strong interpersonal skills to foster community with trainees as first part of contact
Excellent organizational, planning, and problem-solving skills
Ability to handle highly sensitive and confidential information
Initiative, dedication, tact and diplomacy
Proficiency in technology related to medical education, including CanAMS, WebEx, One45 and Elentra is considered an asset
Proficiency speaking and comprehending both English and French (B+) is an asset
Job Benefits

The University of Ottawa Medical Associates (UMA) is the largest physician partnership in the Department of Medicine, The Ottawa Hospital/University of Ottawa, Faculty of Medicine. Working closely with our physician specialists, most of our employees work from offices within The Ottawa Hospital.


The Department of Medicine is a collective of experts and innovators. We are specialist physicians, resident doctors and medical students, researchers and administrators. We all have one guiding ambition: to move medicine forward. The administrators of DOM are the core of our workplace; enabling the education of our residents and medical students as well as the vital work of our researchers and physician specialists.


We are deeply committed to supporting the well-being of our employees. We prioritize your long-term financial security through participation in the Healthcare of Ontario Pension Plan (HOOPP). Thanks to our strong partnership with The Ottawa Hospital, employees can benefit from the intercampus shuttle service for convenient travel between locations, as well as work-life balance perks like exclusive discounts on travel, hotels, and on-site gyms. These benefits are designed to enrich both your personal and professional life, ensuring your experience with us is both rewarding and fulfilling.

Contacts

To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at domcareers@toh.ca

IMPORTANT NOTICE:

Support staff are employees of the University of Ottawa Medical Associates. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital. The Department of Medicine is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.

Hiring organization

Employment Type
Full-time
Beginning of employment
September 2025
Industry
Healthcare
Job Location
Ottawa, ON, Ontario
Base Salary
$32.650-$39.020
Valid through
July 22, 2025

Canada
Ontario
Ottawa Show on map Get directions