Job Description for the Role of Head of Admin

Company Overview : Welcome to factori.com , a part of Sushine Exports Private Limited , where we bridge the gap between global businesses and India's rich manufacturing prowess.

We offer a seamless procurement experience for businesses worldwide, with a focus on high-quality 'Made in India' products.

At factori.com, we pride ourselves on efficiency, craftsmanship, and operational excellence.

Job Summary : We are seeking an experienced and highly organized Head of Admin to oversee all administrative functions at factori.

com. The ideal candidate will be responsible for managing daily administrative operations, facilities, vendor relationships, and ensuring a productive and efficient workplace environment.

The Head of Admin will play a key role in supporting the company’s growth by ensuring all operational and administrative activities run smoothly.

Key Responsibilities :

Office Management and Administration :
• Oversee day-to-day office operations, ensuring the smooth functioning of all administrative tasks.
• Implement and maintain effective administrative systems and processes that improve efficiency and support business objectives.
Facility and Infrastructure Management :
• Ensure that the company’s facilities are well-maintained and meet health and safety standards.
• Oversee repairs, maintenance, and general upkeep of office spaces, ensuring a safe and productive work environment.
• Coordinate office space planning, renovations, and facility improvements as needed.

Vendor and Contract Management :
• Manage relationships with external vendors and service providers, negotiating contracts to ensure cost-effective services.
• Oversee procurement and management of office supplies, equipment, and services to support administrative functions.
• Ensure all third-party contracts related to office management, cleaning, security, etc., are maintained and updated.

Budgeting and Cost Control :
• Develop and manage the administrative budget, ensuring efficient use of resources.
• Monitor expenses and implement cost-saving initiatives where possible.
• Analyze spending on office management and facilities and provide insights to the leadership team.

Compliance and Security :
• Ensure compliance with local laws, regulations, and safety requirements related to office operations.
• Implement and manage office security measures, ensuring the protection of company assets and staff.
• Manage the company’s health and safety protocols, conducting regular risk assessments and implementing necessary corrective measures.

Event and Travel Management :
• Oversee the coordination and execution of internal and external company events, including meetings, conferences, and team-building activities.
• Manage travel arrangements for staff, ensuring efficient and cost-effective travel planning.

Leadership and Team Management :
• Lead, mentor, and develop the administrative team, fostering a culture of operational excellence, professionalism, and accountability.
• Set clear objectives for the administrative staff and manage their performance to meet organizational goals.

Cross-Functional Collaboration :
• Work closely with HR, Finance, IT, and other departments to ensure administrative functions support broader business goals.
• Provide administrative support to other departments, as needed, to ensure smooth internal operations.

Requirements :
• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Proven experience in an administrative or office management role, preferably within a B2B, e-commerce, or manufacturing-related industry.
• Strong organizational and multitasking skills with the ability to manage complex administrative processes.
• Excellent interpersonal and communication skills, with the ability to build relationships with vendors, staff, and external partners.
• Demonstrated leadership skills with experience in managing and developing a team.
• Knowledge of health and safety regulations, compliance, and risk management.
• Proficiency in office management software and tools (e.g., MS Office, ERP systems).

Join Us : At factori.com, we believe that operational excellence is key to success. If you are a proactive, organized individual with a passion for administration and are ready for an exciting challenge, we encourage you to apply.

Please submit your resume and a cover letter detailing your relevant experience and vision for contributing as the Head of Admin.