HR Administrator

Job type

Permanent
 
Location
Beckenham BR3 3QL
 
Full job description
Job Summary The HR Administrator is responsible for a variety of HR administrative duties supporting all our patient services. They play a vital part within the team and have ownership for the employee life cycle of our employees ensuring that new starters are added to the HR system, job changes are actioned, leavers are processed in a timely manner along with ensuring all the relevant documentation is checked, saved and sent. The HR Administrator proactively manages all HR queries across all communication channels and works with managers where necessary on escalations. The HR Administrator role provides a truly fantastic opportunity to build professional HR skills as the role provides the HR Team with crucial support across the HR spectrum including engagement, performance management, employee relations, projects and reporting.

Duties and Responsibilities Be the first point of contact for phone and email queries, responding in a supportive and timely manner and escalating where necessary Understand and manage the administration of a number of HR processes including DBS checks, maternity reporting, uploading of absence management, leavers processes and references Provide administrative support to a range of HR projects, looking for improvements to our processes and procedures Arrange meetings, panel hearings, job evaluation panels, booking venues, inviting attendees and printing papers Provide administrative support such as minute taking when required Update and maintain staff records, both manually and electronically, including using BrightHR Ensure that all employees' personal files and relevant HR databases are maintained according to audit/ legislative requirements. Taking minutes at sensitive HR meetings Use initiative and judgement at all times and know when it is appropriate to raise issue to HR Advisors/ Senior HR Advisor. Manage the Onboarding and leavers processes Supporting the payroll team with HR queries HR system management and data base reporting Employee relations admin Manage HR communications and escalate where appropriate Manage the support desk inbox; responding to queries as appropriate or escalating where needed Ensures the correct authorisation has been obtained for all pay requests in line with operational procedures; Assist in providing advice and guidance on standard HR policies and procedures, terms and conditions of employment to managers and employees. Key Relationships BGPA HR Team All BGPA staff groups BGPA Executive Team BGPA Operational Teams Personal / Professional Development To participate in an annual performance review, taking responsibility for maintaining a record of own personal and / or professional development.

To participate in any training programme implemented by the executive team. To effectively manage own time and workload and know when to seek advice and support from line manager. To assess own performance and development, taking accountability for own actions, either directly or under supervision. The post holder is required to follow BGPA policies and procedures which are regularly updated.