Job Description
We are seeking a dynamic and detail-oriented Event Coordinator to lead the planning and execution of internal and external events across our 22 offices, serving a workforce of approximately 2,000 employees. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and has a passion for creating memorable experiences.
Key Responsibilities
Event Planning & Execution
• Plan, coordinate, and execute a variety of corporate events including:
• Annual Day Celebrations
• Festival Events (e.g., Diwali, Holi, Ganesh Chaturthi)
• Employee Engagement Activities
• CSR Initiatives
• Townhalls and Leadership Meets
• Collaborate with regional teams to ensure consistent event experiences across all office locations.
• Develop event concepts, themes, and timelines aligned with company culture and goals.
• Coordinate logistics including venue booking, travel, accommodation, and on-site arrangements.
Vendor Management
• Identify, evaluate, and onboard reliable vendors for event-related services such as catering, décor, audio-visuals, printing, and logistics.
• Negotiate pricing to ensure cost-effective solutions without compromising quality.
• Maintain a vendor database and evaluate performance post-events for future reference.
• Ensure timely delivery of services and manage vendor payments in coordination with the finance team.
• Handle vendor escalations and resolve issues promptly to ensure smooth event execution.
Budgeting & Reporting
• Prepare and manage event budgets, ensuring adherence to financial guidelines.
• Track expenses and provide post-event financial reports and ROI analysis.
• Maintain documentation of all event-related activities, contracts, and feedback.
Communication & Branding
• Coordinate with the marketing and design teams for event branding, internal communication, and promotional materials.
• Ensure brand consistency across all event touchpoints.
Qualifications
• Bachelor’s degree in Event Management, HR, Mass Communication, Hospitality, or related field.
• 2–4 years of experience in corporate event planning or employee engagement roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and event management tools/platforms.
Preferred Skills
• Experience managing multi-location events.
• Creative mindset with attention to detail.
• Ability to work under pressure and meet tight deadlines.
Key Responsibilities
Event Planning & Execution
• Plan, coordinate, and execute a variety of corporate events including:
• Annual Day Celebrations
• Festival Events (e.g., Diwali, Holi, Ganesh Chaturthi)
• Employee Engagement Activities
• CSR Initiatives
• Townhalls and Leadership Meets
• Collaborate with regional teams to ensure consistent event experiences across all office locations.
• Develop event concepts, themes, and timelines aligned with company culture and goals.
• Coordinate logistics including venue booking, travel, accommodation, and on-site arrangements.
Vendor Management
• Identify, evaluate, and onboard reliable vendors for event-related services such as catering, décor, audio-visuals, printing, and logistics.
• Negotiate pricing to ensure cost-effective solutions without compromising quality.
• Maintain a vendor database and evaluate performance post-events for future reference.
• Ensure timely delivery of services and manage vendor payments in coordination with the finance team.
• Handle vendor escalations and resolve issues promptly to ensure smooth event execution.
Budgeting & Reporting
• Prepare and manage event budgets, ensuring adherence to financial guidelines.
• Track expenses and provide post-event financial reports and ROI analysis.
• Maintain documentation of all event-related activities, contracts, and feedback.
Communication & Branding
• Coordinate with the marketing and design teams for event branding, internal communication, and promotional materials.
• Ensure brand consistency across all event touchpoints.
Qualifications
• Bachelor’s degree in Event Management, HR, Mass Communication, Hospitality, or related field.
• 2–4 years of experience in corporate event planning or employee engagement roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and event management tools/platforms.
Preferred Skills
• Experience managing multi-location events.
• Creative mindset with attention to detail.
• Ability to work under pressure and meet tight deadlines.
💡 Quick Summary
Seeking a career-building opportunity? The Human Resource- Event Coordinator position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Ahmedabad offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
