Job Description
Join our dynamic team as an HR Assistant and be the first point of contact for all customers entering the Office of Human Resources. In this pivotal role, you will support the Director of Human Resources while providing exceptional service to staff and visitors. Your courteous demeanor and professional attitude will be key as you handle inquiries and maintain confidentiality across all interactions.
Key Responsibilities:
• First Point of Contact: Greet visitors and manage incoming calls on a multi-line phone system, directing inquiries to the appropriate HR personnel and providing essential information about HR procedures.
• Administrative Support:Offer comprehensive administrative assistance to the Director of Human Resources, including:
• Screening calls and managing visitors.
• Composing routine correspondence requiring HR knowledge.
• Maintaining and coordinating the Director’s calendar, scheduling meetings, and sending out polls.
• Project Coordination:Take charge of special projects such as:
• Conducting research and data analysis.
• Planning and assisting with staff meetings.
• Tracking new hire ethics training and waivers.
• Fiscal Management: Serve as the fiscal officer delegate, managing department budget expenses, procurement card purchases, and expense vouchers. Maintain accurate records of fiscal transactions and order office supplies.
• Data Management: Maintain salary time records for HR staff, managing vacation and sick leave input into the Banner HR System. Assist with FOIA requests and personnel file inquiries.
• Office Operations: Manage various office needs, including key control, inventory of supplies, scheduling conference room meetings, and overseeing student workers as needed.
• Additional Duties: Be flexible and ready to tackle other tasks as assigned to support the HR team.
Minimum Qualifications:
• High school diploma or equivalent.
• Any one or any combination totaling one (1) year (12 months) from the following categories below:
• course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• work experience performing basic human resource/payroll or general office support duties.
Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.
Classification: State Universities Civil Service System Classification Number: 2134 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.
Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.
Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-XXXXXX+0 or via email at: [email protected]
Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, ****** orientation or veteran’s status.
SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.
To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.
We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected].
Key Responsibilities:
• First Point of Contact: Greet visitors and manage incoming calls on a multi-line phone system, directing inquiries to the appropriate HR personnel and providing essential information about HR procedures.
• Administrative Support:Offer comprehensive administrative assistance to the Director of Human Resources, including:
• Screening calls and managing visitors.
• Composing routine correspondence requiring HR knowledge.
• Maintaining and coordinating the Director’s calendar, scheduling meetings, and sending out polls.
• Project Coordination:Take charge of special projects such as:
• Conducting research and data analysis.
• Planning and assisting with staff meetings.
• Tracking new hire ethics training and waivers.
• Fiscal Management: Serve as the fiscal officer delegate, managing department budget expenses, procurement card purchases, and expense vouchers. Maintain accurate records of fiscal transactions and order office supplies.
• Data Management: Maintain salary time records for HR staff, managing vacation and sick leave input into the Banner HR System. Assist with FOIA requests and personnel file inquiries.
• Office Operations: Manage various office needs, including key control, inventory of supplies, scheduling conference room meetings, and overseeing student workers as needed.
• Additional Duties: Be flexible and ready to tackle other tasks as assigned to support the HR team.
Minimum Qualifications:
• High school diploma or equivalent.
• Any one or any combination totaling one (1) year (12 months) from the following categories below:
• course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• work experience performing basic human resource/payroll or general office support duties.
Civil Service Information: Civil Service Application - FAQs
Application Instructions: How to Apply - Step by Step
Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.
Classification: State Universities Civil Service System Classification Number: 2134 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.
Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.
Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.
Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-XXXXXX+0 or via email at: [email protected]
Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, ****** orientation or veteran’s status.
SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.
To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.
We value your interest and look forward to reviewing your application. For questions or more information, please email [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Human Resources Assistant |CS25|084 position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Edwardsville offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
