Job highlights
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Qualifications
High school graduate or equivalent plus two (2) years experience in an office environment maintaining files or equivalent combination of higher education and experience
License or Certification
Valid California Driver's License
Ability to interact and communicate verbally and in writing with other staff and the public
Ability to type 40 words per minute on computer or typewriter
Demonstrated customer service skills
Ability to sit or stand for long periods of time
Ability to bend, stoop, kneel, crouch, reach and twist to file documents/binders
Ability to lift, carry, push and/or pull light to moderate amounts of weight
Assaultive adolescents and visitors
Potential for neck strain from cradling telephone and minor lacerations from paper cuts
Demonstrated knowledge of safety procedures and Safety Data Sheets particular to departmental hazards
Benefits
Present benefits training during new hire orientation and serve as backup to other HR staff presenters
Free employee health insurance offered for applicable full time positions
DailyPay
MFTI and ACSW's receive supervision for BBS hours
Competitive compensation
Rewarding work environment with excellent opportunities for career growth
Excellent work/life balance including generous vacation and holiday pay
A unique environment - we're an employee owned organization!
Meaningful relationships with your co-workers and the individuals we serve
Family-oriented environment
On the job training including paid CEU opportunities and career development
Flexible work schedule and environment
Mileage reimbursement
Responsibilities
Under general supervision, the HR Assistant performs a wide variety of Human Resources/Training clerical and administrative tasks to support the Southern Region Human Resources and Training Department including employee personnel file maintenance, updating and maintenance of the HRIS, standard reporting of HR information, and general HR/Training clerical duties
The HR Assistant will provide customer service and administrative support for some or all the HR functional areas including recruitment, employee relations, HRIS, performance management, benefits, compensation and training
Blood and Body Fluid Contact
Demonstrated use of Standard Precautions
Professionally greet and perpetuate a welcoming environment for HR visitors and employees
Receive all HR phone calls, mail and correspondence and distribute/forward as necessary
Respond promptly to general HR questions including informing employees and applicants about company's policies and procedures
Maintain the employee personnel files, the employee confidential medical files, independent contractor files, workers compensation files and any/all HR paperwork binders
File all new personnel documents/records in a timely manner and ensure that the files are up-to-date and orderly
Accurately and timely enter Personnel Action Forms (PAF's) including annual increases, terminations, etc
into the HRIS system and send e-notices to EMR, Training, Payroll, Accounting and IT
Track and communicate evaluations, TB test due dates and license renewal reminders
Prepare appropriate reports and correspondence as necessary
Generate evaluation PAF's and supporting documents and send to Supervisors/Managers each month
OTHER DUTIES AND REQUIREMENTS
Assist the Recruiters with preparing new hire packets
Ensure that new employees complete the necessary paperwork during orientation including the I-9 form on their first day of work
Verify I-9 documentation, complete E-Verify within 3 days of new hire start date and maintain the I-9 binders to ensure accuracy and currency of all USCIS documents
Ensure the DMV pull reports are up to day
Review DMV notices as they come in and notify the supervisor, Program Administrator and the Regional Training and HR Manager of any concerning items reported
Annually update the LIC500 / 555
Submit workers compensation claims, sends authorizations to the WC Clinic and assist with monitoring employees return to work status
Take employee pictures and prepare ID badges for employees in a timely manner
Create new employee files, makes labels for the files and file all new hire documents accurately and in accordance with the established file layout list
Archive and maintain all terminated personnel files and I-9 binders in accordance with federal/state laws and SBHG policies/procedures
Audit all HR files on a bi-annual basis and prepares reports of finding to the Regional Training and HR Manager
Order HR office supplies as needed
Receive and audit HR office supply deliveries
Update the OIG, SAM and Medical reports and rerun staff monthly as needed
Process CEU, License and Referral bonus payments and submit to Regional Training and HR Manager for approval
Act as the Regional point of contact for benefits related questions
Assist with yearly Open Enrollment process by coordinating benefit meetings and assisting employees with general benefits related questions
Distribute new labor law posters to each center as needed and ensures they are posted and maintained
Attend and participate in All Staff meetings
Perform clerical duties including word-processing, scanning, copying, distributing paperwork, etc
Complete special projects and other duties as assigned
This job description is not intended to be all-inclusive and employee will also perform other reasonably related duties as assigned by the Regional Training and Human Resources Manager or designee as
Job description
Human Resources Assistant
Long Beach, CA, USA Req #1978
Wednesday, May 12, 2021

Stars Behavioral Health Group was recently certified as a great workplace by the independent analysts at Great Place to Work, based on extensive ratings provided by its employees in anonymous surveys. According to the study, 75 percent of employees say it is a great workplace.

We are committed to providing a career-enhancing environment for dedicated professionals desiring to improve the lives of people living with mental health and other challenges to their wellbeing. SBHG currently employs approximately 1,700 people at more than 45 different sites throughout California. We serve more than 30,000 adults, children, youth and families annually throughout the state. We strongly value and are committed to having a truly diverse workforce and environment- including LGBTQ, cultural, racial, and ethnic diversity in our workforce. We also value lived experience and employ staff who have been consumers of behavioral healthcare or other social services, or supported a consumer as a family member or caregiver.

Our experienced staff of Psychiatrists, Psychologists, Social Workers, Mental Health Specialists, Parent Partners and other therapists/counselors provide case management, mental health care and a range of support services in our outpatient clinics and 24/7 treatment facilities, and in community settings such as schools and homes. Our dedicated teams work collaboratively and in partnership with family members, school administrators and faculty, county social workers, case managers, probation officers and other community-based agencies.

JOB SUMMARY:

Under general supervision, the HR Assistant performs a wide variety of Human Resources/Training clerical and administrative tasks to support the Southern Region Human Resources and Training Department including employee personnel file maintenance, updating and maintenance of the HRIS, standard reporting of HR information, and general HR/Training clerical duties. The HR Assistant will provide customer service and administrative support for some or all the HR functional areas including recruitment, employee relations, HRIS, performance management, benefits, compensation and training.

MINIMUM QUALIFICATIONS

Education & Experience

High school graduate or equivalent plus two (2) years experience in an office environment maintaining files or equivalent combination of higher education and experience. Experience with spreadsheet and presentation software required; experience with HRIS preferred.

License or Certification

Valid California Driver's License

Specialized Skills

Ability to interact and communicate verbally and in writing with other staff and the public.

Ability to type 40 words per minute on computer or typewriter.

Demonstrated customer service skills.

Physical Requirements

Ability to sit or stand for long periods of time. Ability to bend, stoop, kneel, crouch, reach and twist to file documents/binders. Ability to lift, carry, push and/or pull light to moderate amounts of weight.

POTENTIAL JOB HAZARDS

Assaultive adolescents and visitors

Blood and Body Fluid Contact

Potential for neck strain from cradling telephone and minor lacerations from paper cuts.

SAFETY PRECAUTIONS REQUIRED

Demonstrated use of Standard Precautions.

Demonstrated knowledge of safety procedures and Safety Data Sheets particular to departmental hazards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Professionally greet and perpetuate a welcoming environment for HR visitors and employees. Receive all HR phone calls, mail and correspondence and distribute/forward as necessary. Respond promptly to general HR questions including informing employees and applicants about company's policies and procedures.

2. Maintain the employee personnel files, the employee confidential medical files, independent contractor files, workers compensation files and any/all HR paperwork binders. File all new personnel documents/records in a timely manner and ensure that the files are up-to-date and orderly.

3. Accurately and timely enter Personnel Action Forms (PAF's) including annual increases, terminations, etc. into the HRIS system and send e-notices to EMR, Training, Payroll, Accounting and IT.

4. Track and communicate evaluations, TB test due dates and license renewal reminders. Prepare appropriate reports and correspondence as necessary. Generate evaluation PAF's and supporting documents and send to Supervisors/Managers each month.

OTHER DUTIES AND REQUIREMENTS

1. Assist the Recruiters with preparing new hire packets. Ensure that new employees complete the necessary paperwork during orientation including the I-9 form on their first day of work. Verify I-9 documentation, complete E-Verify within 3 days of new hire start date and maintain the I-9 binders to ensure accuracy and currency of all USCIS documents.

2. Ensure the DMV pull reports are up to day. Submit update requests for new hires and employees separating employment. Review DMV notices as they come in and notify the supervisor, Program Administrator and the Regional Training and HR Manager of any concerning items reported.

3. Annually update the LIC500 / 555. Ensure LiveScan documents are maintained and separated staff are removed from the DOJ employment record notification system.

4. Submit workers compensation claims, sends authorizations to the WC Clinic and assist with monitoring employees return to work status.

5. Take employee pictures and prepare ID badges for employees in a timely manner.

6. Create new employee files, makes labels for the files and file all new hire documents accurately and in accordance with the established file layout list.

7. Archive and maintain all terminated personnel files and I-9 binders in accordance with federal/state laws and SBHG policies/procedures.

8. Audit all HR files on a bi-annual basis and prepares reports of finding to the Regional Training and HR Manager.

9. Order HR office supplies as needed. Receive and audit HR office supply deliveries.

10. Update the OIG, SAM and Medical reports and rerun staff monthly as needed.

11. Process CEU, License and Referral bonus payments and submit to Regional Training and HR Manager for approval.

12. Act as the Regional point of contact for benefits related questions. Present benefits training during new hire orientation and serve as backup to other HR staff presenters. Assist with yearly Open Enrollment process by coordinating benefit meetings and assisting employees with general benefits related questions.

13. Distribute new labor law posters to each center as needed and ensures they are posted and maintained.

14. Attend and participate in All Staff meetings.

15. Perform clerical duties including word-processing, scanning, copying, distributing paperwork, etc.

16. Complete special projects and other duties as assigned.

This job description is not intended to be all-inclusive and employee will also perform other reasonably related duties as assigned by the Regional Training and Human Resources Manager or designee as

We offer:
• Free employee health insurance offered for applicable full time positions
• DailyPay
• MFTI and ACSW's receive supervision for BBS hours
• Competitive compensation
• Rewarding work environment with excellent opportunities for career growth
• Excellent work/life balance including generous vacation and holiday pay
• A unique environment - we're an employee owned organization!
• Meaningful relationships with your co-workers and the individuals we serve
• Family-oriented environment
• On the job training including paid CEU opportunities and career development
• Flexible work schedule and environment
• Mileage reimbursement

Other details
• Job Family Human Resource
• Job Function 11 Individual Contributor
• Pay Type Hourly
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