Job Description
Job Title: Time Attendance and Benefits Administration Specialist
Established in 1+12, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.
Responsibilities:
Time & Attendance:
Process mandatory leave requests for employees in sensitive positions and notify relevant department to suspend access.
Collect and consolidate the sensitive position list and name list from each department/branch.
Consolidate and compare the name list with the leave dates to ensure waiver is received.
Assist in the administration and communication of HR leaves of absences policies and programs.
Time system maintenance including but not limited to update new timekeeper, supervisor, schedule change, status change, assign user group and password reset.
Provide attendance system training for all level of employee as needed.
Review time & attendance information for accuracy and resolve any discrepancies.
Calculate overtime for night shift non-exempt employees.
Prepare time and attendance file for payroll processing.
Review and validate time off against balance per payroll period.
Track and report accrued vacation, personal and sick time.
Respond in a timely manner to inquiries concerning lateness, accrual vacation balances and leaves.
Assist with the coordination of FMLA, PFL, personal/medical leave of absence.
Prepare yearly PTO entitlement and send out vacation planners.
Benefits Administration:
Lead the annual benefits plan design and open enrollment processes.
Manage open enrollment, including setting timeline, developing employee communications, delivering information sessions, and ensuring data accuracy.
Manage relationships with vendors, including selecting providers and brokers, ensuring customer service levels are met.
Handle complex benefit and leave inquiries to ensure timely and courteous resolutions.
Develop benefits information and statistical and census data for benefit carriers and management.
Collaborate with the benefit broker in the annual review of benefits program and design of benefit plan offering proposal. Review and make recommendations to Executive Management for benefit offering changes.
Facilitate meetings between HR personnel, employees and managers to conduct the interactive process for employees on leave.
Ensure compliance with benefits and leave administration regulations such as Employee Retirement Income Security Act (ERISA), HIPAA, ACA reporting, and others.
Review and analyze changes to state and federal laws pertaining to benefits and leave administration, and report necessary or suggested changes to HR Management.
Third Party Vendor Management/Control Testing:
Prepare documentation materials including the quarterly due diligence, Service Agreement update, SOC reports, risk assessment form, etc.
Work with QCU team on periodically reviewing the vendor profile.
Work with QCU team on reviewing and updating each control within B&C team and cooperate with control testing process.
Assist with RCSA related inquiries.
Assist with Record Retention and proceed with disposal request.
Return to Office (
Established in 1+12, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.
Responsibilities:
Time & Attendance:
Process mandatory leave requests for employees in sensitive positions and notify relevant department to suspend access.
Collect and consolidate the sensitive position list and name list from each department/branch.
Consolidate and compare the name list with the leave dates to ensure waiver is received.
Assist in the administration and communication of HR leaves of absences policies and programs.
Time system maintenance including but not limited to update new timekeeper, supervisor, schedule change, status change, assign user group and password reset.
Provide attendance system training for all level of employee as needed.
Review time & attendance information for accuracy and resolve any discrepancies.
Calculate overtime for night shift non-exempt employees.
Prepare time and attendance file for payroll processing.
Review and validate time off against balance per payroll period.
Track and report accrued vacation, personal and sick time.
Respond in a timely manner to inquiries concerning lateness, accrual vacation balances and leaves.
Assist with the coordination of FMLA, PFL, personal/medical leave of absence.
Prepare yearly PTO entitlement and send out vacation planners.
Benefits Administration:
Lead the annual benefits plan design and open enrollment processes.
Manage open enrollment, including setting timeline, developing employee communications, delivering information sessions, and ensuring data accuracy.
Manage relationships with vendors, including selecting providers and brokers, ensuring customer service levels are met.
Handle complex benefit and leave inquiries to ensure timely and courteous resolutions.
Develop benefits information and statistical and census data for benefit carriers and management.
Collaborate with the benefit broker in the annual review of benefits program and design of benefit plan offering proposal. Review and make recommendations to Executive Management for benefit offering changes.
Facilitate meetings between HR personnel, employees and managers to conduct the interactive process for employees on leave.
Ensure compliance with benefits and leave administration regulations such as Employee Retirement Income Security Act (ERISA), HIPAA, ACA reporting, and others.
Review and analyze changes to state and federal laws pertaining to benefits and leave administration, and report necessary or suggested changes to HR Management.
Third Party Vendor Management/Control Testing:
Prepare documentation materials including the quarterly due diligence, Service Agreement update, SOC reports, risk assessment form, etc.
Work with QCU team on periodically reviewing the vendor profile.
Work with QCU team on reviewing and updating each control within B&C team and cooperate with control testing process.
Assist with RCSA related inquiries.
Assist with Record Retention and proceed with disposal request.
Return to Office (
💡 Quick Summary
Seeking a career-building opportunity? The Human Resources-Benefit position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
