Job Description
Divisional Services and Administration
Whakaratoka me kā Whakariteka ā-Wahaka
Salary + 6.75% superannuation + five weeks' annual leave.
Career development + tertiary study benefit.
On going professional development opportunities.
About our team/Mō te tīma
Whakaratoka me kā Whakariteka ā-Wahaka | Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. You will be part of a supportive administration division providing administrative services to the Sciences Divisional Office.
The role/Te mahi
As our Kaiwhakahaere Tari, you will be the first point of contact for the Sciences Divisional Office, providing a warm, professional welcome to staff, students, and visitors. You will support daily operations by:
Delivering comprehensive administrative support across the Division.
Assisting Māori and Pacific student support teams administratively, contributing to a well-supported, inclusive environment.
Committing to upholding the principles of Te Tiriti o Waitangi and demonstrating an understanding and appreciation of Te Ao Māori.
Collaborating with the Senior Administrator and Executive Assistant on projects, tasks and general administration.
Offering critical administrative assistance during staff shortages where needed.
Managing office supplies, maintaining systems, and ensuring a well-organised workspace.
Handling inquiries, meeting arrangements, minute-taking, planning and logistics for travel, transactional finance activities, and other office duties as required.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for a proactive, customer focused professional, with a friendly manner, excellent relationship building and time management skills. You will play a pivotal role in supporting the University's Māori Strategic Framework and Pae Tata plans by fostering a positive environment for both tauira and kaimahi Māori to flourish.
Key skills required include:
Previous experience in an administration role, or a willingness to learn.
Proficiency in Te Reo Māori me ona Tikanga, or a willingness to increase proficiency.
Strong written and verbal communication skills, with an eye for detail.
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
Excellent organisational skills and an attention to detail.
An ongoing commitment to positive outcomes for our students, staff, and visitors.
Further details/Pūroko
This is a permanent full-time position (37.5 hours per week), located in Dunedin.
The appointment range for this role is $65,281 - 6+,648. Top of Range $74,+47.
You must have the right to live and work in New Zealand to apply for this position.
Otakou Whakaihu Waka | University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information about this role, please contact Amber West via the contact details.
Application/Tono
Applications quoting reference number 2500717 will close on Sunday, 25 May 2026.
&
Whakaratoka me kā Whakariteka ā-Wahaka
Salary + 6.75% superannuation + five weeks' annual leave.
Career development + tertiary study benefit.
On going professional development opportunities.
About our team/Mō te tīma
Whakaratoka me kā Whakariteka ā-Wahaka | Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. You will be part of a supportive administration division providing administrative services to the Sciences Divisional Office.
The role/Te mahi
As our Kaiwhakahaere Tari, you will be the first point of contact for the Sciences Divisional Office, providing a warm, professional welcome to staff, students, and visitors. You will support daily operations by:
Delivering comprehensive administrative support across the Division.
Assisting Māori and Pacific student support teams administratively, contributing to a well-supported, inclusive environment.
Committing to upholding the principles of Te Tiriti o Waitangi and demonstrating an understanding and appreciation of Te Ao Māori.
Collaborating with the Senior Administrator and Executive Assistant on projects, tasks and general administration.
Offering critical administrative assistance during staff shortages where needed.
Managing office supplies, maintaining systems, and ensuring a well-organised workspace.
Handling inquiries, meeting arrangements, minute-taking, planning and logistics for travel, transactional finance activities, and other office duties as required.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for a proactive, customer focused professional, with a friendly manner, excellent relationship building and time management skills. You will play a pivotal role in supporting the University's Māori Strategic Framework and Pae Tata plans by fostering a positive environment for both tauira and kaimahi Māori to flourish.
Key skills required include:
Previous experience in an administration role, or a willingness to learn.
Proficiency in Te Reo Māori me ona Tikanga, or a willingness to increase proficiency.
Strong written and verbal communication skills, with an eye for detail.
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
Excellent organisational skills and an attention to detail.
An ongoing commitment to positive outcomes for our students, staff, and visitors.
Further details/Pūroko
This is a permanent full-time position (37.5 hours per week), located in Dunedin.
The appointment range for this role is $65,281 - 6+,648. Top of Range $74,+47.
You must have the right to live and work in New Zealand to apply for this position.
Otakou Whakaihu Waka | University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information about this role, please contact Amber West via the contact details.
Application/Tono
Applications quoting reference number 2500717 will close on Sunday, 25 May 2026.
&
💡 Quick Summary
Seeking a career-building opportunity? The Kaiwhakahaere Tari (Sciences) position is now open for candidates interested in the Operations Executive Jobs sector. This role in Dunedin offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
