Job Description
The Firm
The Learning & Development (L&D)/ HR Admin Assistant provides efficient, accurate, and confidential administrative support to the L&D Officer and wider HR team. The role is critical in ensuring smooth day‑to‑day HR operations, supporting key processes across the employee lifecycle, and delivering high‑quality service to employees and Partners.
NO AGENCIES PLEASE
The Role
Learning Management & Training Administration
Create and maintain user profiles, including new starters, leavers, department changes, and promotions.
Enrol staff onto mandatory and developmental training, including monthly firmwide courses and New Starter training.
Monitor automated reminders (“nags”) and follow up on incomplete training where required.
Produce monthly and quarterly reports on course completion for L&D, HR and Compliance.
Add course completions and attendance records to individuals’ HR files (e.g., Personio).
Maintain spreadsheets tracking course bookings, payments, attendance and completions.
Training Coordination
Process training booking requests and consult with the L&D Officer on suitability and approvals.
Book individuals onto external training courses, organise payments, and liaise with finance on cost reconciliation.
Organise internal training sessions including Lunch & Learns, career pathway sessions, practice‑specific training, and refresher courses.
Arrange meeting rooms and catering for all internal training events.
Liaise with external trainers regarding logistics, attendance, catering, and handle any expenses payments.
Early Careers & Development Support
Assist the L&D Officer with early careers administration, including paralegal and trainee pathways.
Support monitoring of budgets for paralegals and trainees.
Assist with paralegal and trainee check‑ins, mentoring scheme tracking, and training record maintenance (including SRA and Trainee Training Records).
General HR & L&D Administration
Liaise with HR regarding new starters, leavers and returners to ensure accurate training allocation and file management.
Update relevant intranet pages with approved content and documentation.
Support Performance Review cycles and reminders.
Provide general administrative support including updating records, managing shared inboxes, sending reminders, collating information and running reports.
Assist with creating content for internal communications and L&D updates.
Assisting with organising interviews and preparing onboarding inductions for new starters.
Person Specification
Prior experience in an administrative role, ideally within a law firm (not limited to HR or L&D).
Well presented with excellent communication skills
Strong attention to detail and accuracy.
Excellent organisational and prioritisation skills.
Confident using Excel and managing data.
Comfortable handling routine administrative and data‑entry tasks.
Benefits
Competitive salary
Private Medical Insurance
Life Insurance
Income Protection
Contributory Pension
Discretionary annual staff bonus
Reduced gym membership
Discount vouchers through one of our suppliers
Season Ticket Loan
Additional 2 days off for Christmas
The Learning & Development (L&D)/ HR Admin Assistant provides efficient, accurate, and confidential administrative support to the L&D Officer and wider HR team. The role is critical in ensuring smooth day‑to‑day HR operations, supporting key processes across the employee lifecycle, and delivering high‑quality service to employees and Partners.
NO AGENCIES PLEASE
The Role
Learning Management & Training Administration
Create and maintain user profiles, including new starters, leavers, department changes, and promotions.
Enrol staff onto mandatory and developmental training, including monthly firmwide courses and New Starter training.
Monitor automated reminders (“nags”) and follow up on incomplete training where required.
Produce monthly and quarterly reports on course completion for L&D, HR and Compliance.
Add course completions and attendance records to individuals’ HR files (e.g., Personio).
Maintain spreadsheets tracking course bookings, payments, attendance and completions.
Training Coordination
Process training booking requests and consult with the L&D Officer on suitability and approvals.
Book individuals onto external training courses, organise payments, and liaise with finance on cost reconciliation.
Organise internal training sessions including Lunch & Learns, career pathway sessions, practice‑specific training, and refresher courses.
Arrange meeting rooms and catering for all internal training events.
Liaise with external trainers regarding logistics, attendance, catering, and handle any expenses payments.
Early Careers & Development Support
Assist the L&D Officer with early careers administration, including paralegal and trainee pathways.
Support monitoring of budgets for paralegals and trainees.
Assist with paralegal and trainee check‑ins, mentoring scheme tracking, and training record maintenance (including SRA and Trainee Training Records).
General HR & L&D Administration
Liaise with HR regarding new starters, leavers and returners to ensure accurate training allocation and file management.
Update relevant intranet pages with approved content and documentation.
Support Performance Review cycles and reminders.
Provide general administrative support including updating records, managing shared inboxes, sending reminders, collating information and running reports.
Assist with creating content for internal communications and L&D updates.
Assisting with organising interviews and preparing onboarding inductions for new starters.
Person Specification
Prior experience in an administrative role, ideally within a law firm (not limited to HR or L&D).
Well presented with excellent communication skills
Strong attention to detail and accuracy.
Excellent organisational and prioritisation skills.
Confident using Excel and managing data.
Comfortable handling routine administrative and data‑entry tasks.
Benefits
Competitive salary
Private Medical Insurance
Life Insurance
Income Protection
Contributory Pension
Discretionary annual staff bonus
Reduced gym membership
Discount vouchers through one of our suppliers
Season Ticket Loan
Additional 2 days off for Christmas
💡 Quick Summary
Seeking a career-building opportunity? The Learning & Development/ HR Admin Assistant - London Bridge position is now open for candidates interested in the Legal Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
