Job Description
Description
The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team.
This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills.
Responsibilities
Schedule and confirm appointments, meetings, event preparation.
Maintain and organize electronic filing system.
Receive, process and schedule departmental mail – incoming & outgoing.
Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc.
Process, manage and coordinate payment of all legal invoices using accounting software.
Oversee the Legal Department budget and process expenses.
Prepare quarterly and annual reports (financial and litigation)
Record and track contracts sent and follow-up requests, as necessary.
Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee
Gather information and coordinate routine inquiries from external and internal sources.
Connect with the litigation team and update the litigation tracker on a weekly basis.
Manage litigation tickler system and litigation calendars
Administer litigation file opening and closing procedures according to departmental guidelines
Other legal administrative duties in support of the Legal Department as they arise
Skills / Knowledge / Experience / Education Required
Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint
3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment
Detail oriented and organized with a high level of accuracy
Ability to take initiative and perform tasks independently
Bilingual in French and English is an asset.
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Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone. As such, we will accommodate disabilities during the selection process and we will work with you to meet your needs.
We thank all candidates for their interest; however, only those selected for an interview will be contacted. No agencies or phone calls, please.
The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team.
This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills.
Responsibilities
Schedule and confirm appointments, meetings, event preparation.
Maintain and organize electronic filing system.
Receive, process and schedule departmental mail – incoming & outgoing.
Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc.
Process, manage and coordinate payment of all legal invoices using accounting software.
Oversee the Legal Department budget and process expenses.
Prepare quarterly and annual reports (financial and litigation)
Record and track contracts sent and follow-up requests, as necessary.
Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee
Gather information and coordinate routine inquiries from external and internal sources.
Connect with the litigation team and update the litigation tracker on a weekly basis.
Manage litigation tickler system and litigation calendars
Administer litigation file opening and closing procedures according to departmental guidelines
Other legal administrative duties in support of the Legal Department as they arise
Skills / Knowledge / Experience / Education Required
Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint
3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment
Detail oriented and organized with a high level of accuracy
Ability to take initiative and perform tasks independently
Bilingual in French and English is an asset.
Opens in a new tab
Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone. As such, we will accommodate disabilities during the selection process and we will work with you to meet your needs.
We thank all candidates for their interest; however, only those selected for an interview will be contacted. No agencies or phone calls, please.
💡 Quick Summary
Seeking a career-building opportunity? The Legal Administrative Assistant position is now open for candidates interested in the Legal Jobs sector. This role in Mississauga offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
