Job Description
Who We Are
As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.
Your Role
Reporting into the Senior Manager, Legal Assistant Services, this position contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers, paraprofessionals and members of the Legal Administrative Services team.
Hours of work are from * am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This role is primarily onsite.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities:
Liaise with internal clients, lawyers and staff on various matters
Submit conflict searches, open and close files
Assist with updating client file lists
Prepare cheque requests, submit expenses and third party invoices
Assist with trust receipts and disbursements
Maintaining client contact information (CRM)
Create and/or update ACL profiles
Handle incoming mail (quality check digitization), outgoing mail and save into the document management system
Prepare courier packages/slips and coordinate with the Business Centre
Assist with small copying and scanning requests and/or organizing with Business Centre
Help proof and transfer dockets, as required
Scan, save, organize and file documents in document management system, ensuring proper version control and naming conventions
At lawyer instruction, create simple correspondence and documents from forms/precedents
Run basic comparisons
Proofread and quality check all work prior to submission
Perform daily/monthly department credit card reconciliation.
Assist with a variety of routine clerical, administrative tasks and special projects, as assigned
Required Knowledge and Experience
College diploma specializing in Legal Office Administration or Law Clerk diploma.
Minimum of one year of professional services environment or related experience, preferred.
Proficiency with computer software programs including MS Office (Word, Excel and Outlook).
Bilingual (English and French) is an asset.
Compensation
$50,000 per annum. Pay range to be commensurate with experience.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.
Your Role
Reporting into the Senior Manager, Legal Assistant Services, this position contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers, paraprofessionals and members of the Legal Administrative Services team.
Hours of work are from * am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This role is primarily onsite.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities:
Liaise with internal clients, lawyers and staff on various matters
Submit conflict searches, open and close files
Assist with updating client file lists
Prepare cheque requests, submit expenses and third party invoices
Assist with trust receipts and disbursements
Maintaining client contact information (CRM)
Create and/or update ACL profiles
Handle incoming mail (quality check digitization), outgoing mail and save into the document management system
Prepare courier packages/slips and coordinate with the Business Centre
Assist with small copying and scanning requests and/or organizing with Business Centre
Help proof and transfer dockets, as required
Scan, save, organize and file documents in document management system, ensuring proper version control and naming conventions
At lawyer instruction, create simple correspondence and documents from forms/precedents
Run basic comparisons
Proofread and quality check all work prior to submission
Perform daily/monthly department credit card reconciliation.
Assist with a variety of routine clerical, administrative tasks and special projects, as assigned
Required Knowledge and Experience
College diploma specializing in Legal Office Administration or Law Clerk diploma.
Minimum of one year of professional services environment or related experience, preferred.
Proficiency with computer software programs including MS Office (Word, Excel and Outlook).
Bilingual (English and French) is an asset.
Compensation
$50,000 per annum. Pay range to be commensurate with experience.
Diversity and Inclusion
At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
💡 Quick Summary
Seeking a career-building opportunity? The Legal Administrative Assistant position is now open for candidates interested in the Legal Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
