Job Description
Admin / Secretarial / Office Support
Personal Assistant
Sydney
Permanent / Full Time
1/5/2026
Work closely with lawyers on complex employment matters from start to finish.
Be trusted with end‑to‑end matter support, client service and billing processes
Join a down‑to‑earth firm that values initiative, teamwork and doing things well
Join the best. Be yourself.
“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”
Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in 2002 with a founding partnership of two individuals, WK has rapidly evolved to become Australasia’s leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firms in Australia.
The Opportunity:
Wotton Kearney is seeking an experienced Legal Administrative Assistant to support our Workplace (Employment) team in Sydney. This role offers the opportunity to work closely with a high‑performing practice that advises on complex and high‑quality matters, in a firm known for its collaborative culture and streamlined ways of working.
You’ll play a key role in ensuring matters run smoothly from inception to closure, providing reliable, proactive support to legal professionals while maintaining strong relationships with clients and internal stakeholders. This is an excellent opportunity for someone who enjoys being trusted, valued, and embedded within a team that works with pace, precision and professionalism.
What you'll do:
You will provide comprehensive legal and administrative support to fee earners, ensuring effective matter management, client service and billing processes. Your responsibilities will include:
Managing conflict checks, matter openings and maintaining accurate matter records
Preparing client acknowledgements, appearances and Master Cost Agreements
Drafting and formatting legal documents, correspondence and court material
Coordinating diaries, court dates, meetings and key deadlines
Supporting billing and WIP management in line with client SLAs
Assisting with financial administration, including prebills and bill release
Maintaining file hygiene across iManage and claims management systems
Providing broader team support, including document production and workflow coordination
What you’ll bring
You’ll be someone who enjoys working in a structured environment and takes pride in delivering high‑quality support. You’ll also bring:
Previous experience as a Legal Administration Assistant or Legal Secretary
Exposure to litigation and court processes
Strong organisational skills with the ability to manage competing priorities
Confidence using legal systems such as iManage, Aderant or similar
Experience supporting billing and financial administration processes
Excellent attention to detail and a proactive, solutions‑focused approach
Strong communication skills and the confidence to liaise across teams
A collaborative mindset and willingness to pitch in where needed
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
Industry Leaders & Innovation Pioneers: We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
FLEX for all: We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working “irregular hours” or working from home – then so can we.
Our Mentoring Program: We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture: This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
We Give Back to The Community: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
Leaders Of The Pack: Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
Supporting You: We are a people first business. We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply:
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [email protected]
We’re doing this recruitment in-house!
We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.
Personal Assistant
Sydney
Permanent / Full Time
1/5/2026
Work closely with lawyers on complex employment matters from start to finish.
Be trusted with end‑to‑end matter support, client service and billing processes
Join a down‑to‑earth firm that values initiative, teamwork and doing things well
Join the best. Be yourself.
“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”
Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in 2002 with a founding partnership of two individuals, WK has rapidly evolved to become Australasia’s leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firms in Australia.
The Opportunity:
Wotton Kearney is seeking an experienced Legal Administrative Assistant to support our Workplace (Employment) team in Sydney. This role offers the opportunity to work closely with a high‑performing practice that advises on complex and high‑quality matters, in a firm known for its collaborative culture and streamlined ways of working.
You’ll play a key role in ensuring matters run smoothly from inception to closure, providing reliable, proactive support to legal professionals while maintaining strong relationships with clients and internal stakeholders. This is an excellent opportunity for someone who enjoys being trusted, valued, and embedded within a team that works with pace, precision and professionalism.
What you'll do:
You will provide comprehensive legal and administrative support to fee earners, ensuring effective matter management, client service and billing processes. Your responsibilities will include:
Managing conflict checks, matter openings and maintaining accurate matter records
Preparing client acknowledgements, appearances and Master Cost Agreements
Drafting and formatting legal documents, correspondence and court material
Coordinating diaries, court dates, meetings and key deadlines
Supporting billing and WIP management in line with client SLAs
Assisting with financial administration, including prebills and bill release
Maintaining file hygiene across iManage and claims management systems
Providing broader team support, including document production and workflow coordination
What you’ll bring
You’ll be someone who enjoys working in a structured environment and takes pride in delivering high‑quality support. You’ll also bring:
Previous experience as a Legal Administration Assistant or Legal Secretary
Exposure to litigation and court processes
Strong organisational skills with the ability to manage competing priorities
Confidence using legal systems such as iManage, Aderant or similar
Experience supporting billing and financial administration processes
Excellent attention to detail and a proactive, solutions‑focused approach
Strong communication skills and the confidence to liaise across teams
A collaborative mindset and willingness to pitch in where needed
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
Industry Leaders & Innovation Pioneers: We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
Recognised Excellence: Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
FLEX for all: We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working “irregular hours” or working from home – then so can we.
Our Mentoring Program: We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
Our culture: This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
We Give Back to The Community: Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
Leaders Of The Pack: Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
Supporting You: We are a people first business. We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply:
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [email protected]
We’re doing this recruitment in-house!
We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.
💡 Quick Summary
Seeking a career-building opportunity? The Legal Administrative Assistant position is now open for candidates interested in the Legal Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
