Job Description
This position works collaboratively with a dedicated team who supports the Chairman of the firm. The individual will provide administrative support to the Chairman with three other Legal Assistants during the week and on rotating Sundays and holidays.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepare and edit confidential documents
• Transcribe frequent phone dictation
• Arrange extensive travel plans with travel assistant
• Review emails throughout the day to ensure a timely response. Stay on top of important emails and bring them to the Chairman’s attention for a response or follow up
• Calendar management-providing back up to the Executive Assistant working in our NYC office
• Answer busy telephones
• Input attorney diaries
• Heavy typing
• Other general administrative duties as assigned
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND /OR EXPERIENCE:
The ideal candidate will have at least 3 years of similar experience providing executive/administrative assistance in a legal environment. Prefer a BA/BS degree. Strong leadership abilities, people and project management skills and an ability to identify and implement creative solutions to enhance productivity, efficiency and effectiveness of operations, systems and procedures. The successful candidate must be an exceptional team player who possesses analytical and decision making skills, excellent time management, interpersonal, written and oral communications skills, the ability to multi-task, and problem solve. The candidate must be highly organized and pay attention to detail with a high level of accuracy. The individual must also be able to work in a highly confidential and sensitive environment.
LANGUAGE SKILLS:
Ability to read, write, analyze and interpret documents and needs of internal and external clients. Ability to respond to common inquiries or complaints from internal clients, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups and others.
TECHNICAL SKILLS:
High level of proficiency with MS Word, 65 wpm typing speed. Basic knowledge of PC and Microsoft Office products such as PowerPoint and Excel. Ability to conduct detailed internet research. Knowledge of Westlaw and Lexis is helpful. Knowledge of iTimekeep and NetDocs is a plus.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle or feel; talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close
vision, distance vision, and ability to adjust focus.
AVAILABILITY REQUIREMENTS:
a) Attendance Requirement
Must maintain regular and acceptable attendance at such level as is determined in the Firm’s
sole discretion.
b) Regular Hours Requirement
Must be regularly available and willing to work at least 7.5 hours per day, 37.5 hours per
week as the Firm determines are necessary or desirable to meet its business needs.
c) Overtime Requirement
Must be available and willing to work such overtime per day or per week as the Firm
determines is necessary or desirable to meet its business needs.
d) Weekend and Holiday Requirement
Must be available and willing to work such weekends and holidays as the Firm determines
are necessary or desirable to meet its business needs.
e) Travel Requirement
Must be available and willing to travel to such locations and with such frequency as the Firm
determines is necessary or desirable to meet its business needs.
__________________________________________________________________________________
Boies Schiller Flexner LLP is an equal opportunity employer, which does not discriminate on the basis of race, color, national origin or ancestry, religion, age, sex, disability, medical condition, ****** preference or orientation, marital or familial status, veteran's status, or any other
characteristic protected by local, state or federal laws, rules or regulations. The Firm's policy applies to all terms and conditions of employment. It is the Firm’s policy to recruit, hire, train, promote and compensate the best qualified individuals based only upon relevant factors such as experience, work quality and professional attitude.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepare and edit confidential documents
• Transcribe frequent phone dictation
• Arrange extensive travel plans with travel assistant
• Review emails throughout the day to ensure a timely response. Stay on top of important emails and bring them to the Chairman’s attention for a response or follow up
• Calendar management-providing back up to the Executive Assistant working in our NYC office
• Answer busy telephones
• Input attorney diaries
• Heavy typing
• Other general administrative duties as assigned
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND /OR EXPERIENCE:
The ideal candidate will have at least 3 years of similar experience providing executive/administrative assistance in a legal environment. Prefer a BA/BS degree. Strong leadership abilities, people and project management skills and an ability to identify and implement creative solutions to enhance productivity, efficiency and effectiveness of operations, systems and procedures. The successful candidate must be an exceptional team player who possesses analytical and decision making skills, excellent time management, interpersonal, written and oral communications skills, the ability to multi-task, and problem solve. The candidate must be highly organized and pay attention to detail with a high level of accuracy. The individual must also be able to work in a highly confidential and sensitive environment.
LANGUAGE SKILLS:
Ability to read, write, analyze and interpret documents and needs of internal and external clients. Ability to respond to common inquiries or complaints from internal clients, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups and others.
TECHNICAL SKILLS:
High level of proficiency with MS Word, 65 wpm typing speed. Basic knowledge of PC and Microsoft Office products such as PowerPoint and Excel. Ability to conduct detailed internet research. Knowledge of Westlaw and Lexis is helpful. Knowledge of iTimekeep and NetDocs is a plus.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle or feel; talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close
vision, distance vision, and ability to adjust focus.
AVAILABILITY REQUIREMENTS:
a) Attendance Requirement
Must maintain regular and acceptable attendance at such level as is determined in the Firm’s
sole discretion.
b) Regular Hours Requirement
Must be regularly available and willing to work at least 7.5 hours per day, 37.5 hours per
week as the Firm determines are necessary or desirable to meet its business needs.
c) Overtime Requirement
Must be available and willing to work such overtime per day or per week as the Firm
determines is necessary or desirable to meet its business needs.
d) Weekend and Holiday Requirement
Must be available and willing to work such weekends and holidays as the Firm determines
are necessary or desirable to meet its business needs.
e) Travel Requirement
Must be available and willing to travel to such locations and with such frequency as the Firm
determines is necessary or desirable to meet its business needs.
__________________________________________________________________________________
Boies Schiller Flexner LLP is an equal opportunity employer, which does not discriminate on the basis of race, color, national origin or ancestry, religion, age, sex, disability, medical condition, ****** preference or orientation, marital or familial status, veteran's status, or any other
characteristic protected by local, state or federal laws, rules or regulations. The Firm's policy applies to all terms and conditions of employment. It is the Firm’s policy to recruit, hire, train, promote and compensate the best qualified individuals based only upon relevant factors such as experience, work quality and professional attitude.
💡 Quick Summary
Seeking a career-building opportunity? The Legal Assistant position is now open for candidates interested in the Legal Jobs sector. This role in Armonk offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
