Full job description
Legislative Clerk


(Full Time)
Communications and Legislative Services Department

Overview
The City of Chilliwack is home to more than 100,000 residents and offers a wide range of services to best serve the population. If you want to work for a supportive employer in a city with exceptional outdoor amenities minutes away, a bounty of farm-
to-table options and a rich history, Chilliwack is the place for you.

As a rapidly growing municipality committed to quality service and a positive work environment, we are seeking talented professionals who want to make a difference in the community. The Communications and Legislative Services Department at the City of Chilliwack is seeking a dynamic individual to fill the role of Legislative Clerk.

Are you the one we’re looking for?
The incumbent in this class exercises a high degree of independent judgment in assisting the Manager of Legislative Services/Corporate Officer in the smooth and efficient operation of the Clerk’s function. The incumbent in this class will perform a variety of clerical, typing, receptionist and secretarial duties, varying in degree of complexity and responsibility; drafting and typing a variety of correspondence, reports, memoranda, minutes, forms and related material from copies, rough drafts, notes, shorthand, dictaphone or general instructions; taking minutes of standing committees and Council, as required, and transcribing into final format. The incumbent will assist, as required, in answering incoming telephone calls, referring enquiries, complaints, etc., to the appropriate office for action, providing a variety of technical and general information and assistance to the public over the telephone or at the receptionist counter. The incumbent will perform other related tasks, as assigned.

If you have the following knowledge, skills and abilities we encourage you to apply:

Must have completed Grade 12 in a commercial program, supplemented by a certificate or diploma in a legal secretary program, courses in public administration, and several years of progressive experience in a City Clerk’s Department;
Considerable knowledge of the functions, methods, rules, procedures, bylaws, regulations and policies pertaining to the Corporate Services/Clerk's Department functions;
Considerable knowledge of the Local Government Act, Municipal Charter and other legislation applicable to local government, with experience in interpreting and explaining Statutes and Regulations;
Possess strong verbal and written communication skills with sound knowledge of business English, spelling and punctuation;
Good knowledge of modern office practices and procedures;
Superior knowledge of office software applications, including word processing and records management systems;
Able to perform detail oriented clerical and secretarial assignments with minimal supervision;
Able to operate a variety of standard office equipment, including digital photocopiers;
Able to be polite, courteous and tactful in dealing with the public and be neat in appearance;
Able to establish and maintain an effective working relationship with department officials, directors and other members of the staff;
Able to process a variety of calls, complaints and enquiries authoritatively and arrange appointments/meetings as required;
Able to type accurately and rapidly;
Able to take dictation, minutes, etc., rapidly and accurately;
Able to process a variety of confidential material with discretion and integrity.

How to Apply:
Job Title: Legislative Clerk (Full Time)
Competition Number: 2024-109
Closing Date: September 3, 2024 at 4:30pm
Rate of Pay: $35.26 per hour

Visit chilliwack.com/careers to apply for this or other positions.


Education : Other trades certificate or diploma
Experience : Experience an asset
 
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