Job Description
Graduate with 10 - 14 years' experience in Administration & HR Operations with good communication skills as well as leadership qualities to handle multiple office is a must.
Facility Management
• Design and implement administration processes and procedures
• Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures
• Effective management of horticulture and landscape development
• Plan and manage facility central services such as reception, security, cleaning, waste disposal and parking
• Manage facilities of the establishment (other than office) for rent, electricity, water and all maintenance services.
• Oversee the maintenance of Office Property, Company flats and ensure timely completion of renovation work, wherever required in coordination with Admin / Property Development Cell (as applicable)
Asset Management
• Supervise repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, and building, etc.
• Monitor & effectively run the communication equipment
• Facilitate asset management of all assets across multiple locations
• Ensure optimum space allocation for workstations and effective utilization of space and resources for new buildings, or re-organizing current premises
Vendor Management
• Vendor management of Housekeeping, Cafeteria, Transportation, Courier, Cab services
• Ensure timely raising & approval of Monthly Debit Notes of Admin & Canteen for Conference expenses (Training Rooms)
• Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations
• Review the records of all the AMC & Rate Contracts
Financial Management
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances
• Contracts Management i. e. preparing documents to put out tenders for contractors
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• Provide inputs for budget planning & controlling expenses to ensure that it is approximately within budgeted costs Capex & Opex
Coordination with Agencies
• Liaising with government authorities, Licenses department, local police authorities etc. for smooth and seamless compliance with required statutory and legal requirement
• Possess knowledge of legal documentation, drafting & vetting, compliance and due diligence issues
• Ensure compliance with health and safety standards and industry codes
General Office Operations
• Coordinate with all the departments within the corporate office and all branch offices- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level
• Coordinate with all the departments within the corporate office and all branch offices
• Assist in managing Housekeeping, Security, Maintenance & Front desk, Pantry and Cafeteria
• Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level
• Audit disaster management procedures and incorporate good practices to ensure efficient disaster management
• Prepare comprehensive monthly MIS Reports as per the requirement
HR Related Tasks
• Handle HR Operations
• Assist with on boarding and exit process as and when required
• Supervise and conduct all administration matters pertaining to the HR function
• Assist the HR Team and work in accordance with the organizational objectives
• Ability to consistently and fairly apply appropriate policies, guidelines, procedures and processes.
Facility Management
• Design and implement administration processes and procedures
• Review facilities periodically within the budgetary and company guidelines and ensure optimum utilization of the facility infrastructures
• Effective management of horticulture and landscape development
• Plan and manage facility central services such as reception, security, cleaning, waste disposal and parking
• Manage facilities of the establishment (other than office) for rent, electricity, water and all maintenance services.
• Oversee the maintenance of Office Property, Company flats and ensure timely completion of renovation work, wherever required in coordination with Admin / Property Development Cell (as applicable)
Asset Management
• Supervise repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, and building, etc.
• Monitor & effectively run the communication equipment
• Facilitate asset management of all assets across multiple locations
• Ensure optimum space allocation for workstations and effective utilization of space and resources for new buildings, or re-organizing current premises
Vendor Management
• Vendor management of Housekeeping, Cafeteria, Transportation, Courier, Cab services
• Ensure timely raising & approval of Monthly Debit Notes of Admin & Canteen for Conference expenses (Training Rooms)
• Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations
• Review the records of all the AMC & Rate Contracts
Financial Management
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances
• Contracts Management i. e. preparing documents to put out tenders for contractors
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• Provide inputs for budget planning & controlling expenses to ensure that it is approximately within budgeted costs Capex & Opex
Coordination with Agencies
• Liaising with government authorities, Licenses department, local police authorities etc. for smooth and seamless compliance with required statutory and legal requirement
• Possess knowledge of legal documentation, drafting & vetting, compliance and due diligence issues
• Ensure compliance with health and safety standards and industry codes
General Office Operations
• Coordinate with all the departments within the corporate office and all branch offices- Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level
• Coordinate with all the departments within the corporate office and all branch offices
• Assist in managing Housekeeping, Security, Maintenance & Front desk, Pantry and Cafeteria
• Monitor the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level
• Audit disaster management procedures and incorporate good practices to ensure efficient disaster management
• Prepare comprehensive monthly MIS Reports as per the requirement
HR Related Tasks
• Handle HR Operations
• Assist with on boarding and exit process as and when required
• Supervise and conduct all administration matters pertaining to the HR function
• Assist the HR Team and work in accordance with the organizational objectives
• Ability to consistently and fairly apply appropriate policies, guidelines, procedures and processes.
💡 Quick Summary
Seeking a career-building opportunity? The Manager | Administration Human Resources position is now open for candidates interested in the Admin Executive sector. This role in Kolkata offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
