Job Description
Your role at St John of God Midland Hospital
You will be part of team that provides a high standard of secretarial and administrative support to the Head of Department within Medical Services while proactively providing a high level of personal assistance, secretarial and clerical support.
The Position
Maintaining confidentiality.
Answering and screening phone calls.
Managing the head of Department’s diary.
Prioritising and distributing incoming mail.
Preparing replies to both internal and external correspondence.
Undertaking word processing, spread sheeting, and PowerPoint functions as required.
Arranging meetings, ensuring catering, secretarial and other support services are provided.
Minute taking at meetings and follow-up as required.
Maintaining a flexible attitude to the daily schedule to address unexpected changing priorities.
Initiating and contributing to improvements to administrative systems.
Creating a welcoming and hospitable environment
You will ideally have experience in working in a busy hospital environment as a PA or Secretary. You will have accurate data processing/keyboard skills and advanced MS Office suite skills.
To succeed you will be customer focused with the ability to use your own initiative and be able to organise and prioritise clerical tasks with minimal supervision, as well as strong verbal and written communication skills with the ability to be flexible and work as part of a team.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you
Salary: $7+,823.00.00 to $81,406.00 pro rata for part time, plus 11.5% superannuation
Fixed term part time position up to 60.8 hours per fortnight
Discounts on hospital services & private health insurance
Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
Novated leasing
work related expenses
self-education and
additional superannuation
Free on-site parking
Access to fitness and wellbeing benefits through Fitness Passport
Innovative Professional Development opportunities
A welcoming and supportive culture
A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements
For enquiries about this position, applicants should contact the Medical Department Secretarial Team on (08) +462 4464
Closing Date: 15 September 2026
St John of God Health Care embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. We are committed to providing a safe environment for all children and vulnerable people in our care and proactively take measures to protect children/vulnerable people from abuse.
You will be part of team that provides a high standard of secretarial and administrative support to the Head of Department within Medical Services while proactively providing a high level of personal assistance, secretarial and clerical support.
The Position
Maintaining confidentiality.
Answering and screening phone calls.
Managing the head of Department’s diary.
Prioritising and distributing incoming mail.
Preparing replies to both internal and external correspondence.
Undertaking word processing, spread sheeting, and PowerPoint functions as required.
Arranging meetings, ensuring catering, secretarial and other support services are provided.
Minute taking at meetings and follow-up as required.
Maintaining a flexible attitude to the daily schedule to address unexpected changing priorities.
Initiating and contributing to improvements to administrative systems.
Creating a welcoming and hospitable environment
You will ideally have experience in working in a busy hospital environment as a PA or Secretary. You will have accurate data processing/keyboard skills and advanced MS Office suite skills.
To succeed you will be customer focused with the ability to use your own initiative and be able to organise and prioritise clerical tasks with minimal supervision, as well as strong verbal and written communication skills with the ability to be flexible and work as part of a team.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you
Salary: $7+,823.00.00 to $81,406.00 pro rata for part time, plus 11.5% superannuation
Fixed term part time position up to 60.8 hours per fortnight
Discounts on hospital services & private health insurance
Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
Novated leasing
work related expenses
self-education and
additional superannuation
Free on-site parking
Access to fitness and wellbeing benefits through Fitness Passport
Innovative Professional Development opportunities
A welcoming and supportive culture
A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements
For enquiries about this position, applicants should contact the Medical Department Secretarial Team on (08) +462 4464
Closing Date: 15 September 2026
St John of God Health Care embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. We are committed to providing a safe environment for all children and vulnerable people in our care and proactively take measures to protect children/vulnerable people from abuse.
💡 Quick Summary
Seeking a career-building opportunity? The Medical Department Secretary position is now open for candidates interested in the Helper Jobs sector. This role in Midland offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
