Job Description
Location
Fatehgunj, Vadodara, Gujarat
Benefits
Pulled from the full job description
Full job description
Job Description:
As an Office Administrator at our visa consultancy, you will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting both clients and staff. You will play a key role in maintaining organized documentation and delivering excellent customer service.
Key Responsibilities:
Greet and assist clients visiting the office or contacting us via phone/email.
Handle all incoming and outgoing correspondence, including emails, phone calls, and mail.
Maintain and update client records, application files, and office documentation (physical and digital).
Schedule appointments and coordinate meetings for clients and staff.
Assist clients with filling out visa application forms and collecting necessary documents.
Maintain office supplies and manage inventory.
Support visa counselors and other team members with administrative needs.
Follow up with clients regarding pending documents or application status.
Coordinate with external agencies or authorities as required.
Prepare invoices, receipts, and maintain basic accounts and billing records.
Ensure the office environment is tidy, professional, and welcoming.
Skills & Qualifications:
Bachelor’s degree preferred, but not mandatory.
Previous experience in office administration or similar roles is an advantage.
Good communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, Outlook).
Attention to detail and ability to multitask.
Basic knowledge of visa processes is a plus (training can be provided).
Job Types: Full-time, Permanent, Fresher
Pay: ₹8,000.00 - ₹10,000.00 per month
Benefits:
Paid sick time
Schedule:
Fixed shift
Supplemental Pay:
Commission pay
Work Location: In person
Application Deadline: 10/07/2026
Fatehgunj, Vadodara, Gujarat
Benefits
Pulled from the full job description
Full job description
Job Description:
As an Office Administrator at our visa consultancy, you will be responsible for managing day-to-day administrative tasks, ensuring smooth office operations, and supporting both clients and staff. You will play a key role in maintaining organized documentation and delivering excellent customer service.
Key Responsibilities:
Greet and assist clients visiting the office or contacting us via phone/email.
Handle all incoming and outgoing correspondence, including emails, phone calls, and mail.
Maintain and update client records, application files, and office documentation (physical and digital).
Schedule appointments and coordinate meetings for clients and staff.
Assist clients with filling out visa application forms and collecting necessary documents.
Maintain office supplies and manage inventory.
Support visa counselors and other team members with administrative needs.
Follow up with clients regarding pending documents or application status.
Coordinate with external agencies or authorities as required.
Prepare invoices, receipts, and maintain basic accounts and billing records.
Ensure the office environment is tidy, professional, and welcoming.
Skills & Qualifications:
Bachelor’s degree preferred, but not mandatory.
Previous experience in office administration or similar roles is an advantage.
Good communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, Outlook).
Attention to detail and ability to multitask.
Basic knowledge of visa processes is a plus (training can be provided).
Job Types: Full-time, Permanent, Fresher
Pay: ₹8,000.00 - ₹10,000.00 per month
Benefits:
Paid sick time
Schedule:
Fixed shift
Supplemental Pay:
Commission pay
Work Location: In person
Application Deadline: 10/07/2026
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Admin Executive sector. This role in Vadodara offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
