Job Description
Indibni is looking for an Office Admin for a full time role at Sitapura, Jaipur Location. The ideal candidate will be involved with preparing financial reports and statements, bank reconciliations, and conducting cyclical audits. Moreover, the candidate must have strong interpersonal skills and possess a strong business acumen.
ROLE & RESPONSIBILITIES
ACCOUNTING & INVOICING
1. Manage Petty Cash, Vouchers, and Bills. Create Invoices and do the payment Follow ups.
2. Monitor and maintain office supplies (Stationary, Mess, etc…) and get advantageous deals or suppliers for the company.
3. Develop and carry out an efficient documentation and filing system.
4. Perform monthly, quarterly, and annual accounting activities, including bank reconciliations, credit card, logistics, vendors, and marketplaces (Amazon, Flipkart, etc) accounts.
5. Prepare and process salaries and make ledgers of loan, advance salaries, extra working, security deductions etc.
PURCHASE & INVENTORY
1 Generation PO, Processing any or all kinds of payments and keeping records for the same.
2. Act as the point of contact between the management and internal/external parties, clients or vendors for any financial matters.
3. Creating costing calculators for products with direct and indirect factors.
4. Preparing the payments for the management after verifying the Qty, QC and timeline.
5. Determining HSN Codes, GST Slabs, TDS/TCS slabs against the purchase & sales.
COMPLIANCES
1. Assisting/Filing GST, TDS, any direct or indirect tax, certifications or any other regular compliances and abiding by govt regulations.
2. Payroll - Salary calculation, EPFO, ESIC or any other labor law compliance submission.
3. Working with Bank for account statements, Salary accounts
4. Loans - Working with banks for renewals of CC Limits, Providing Stock statements etc.
5. Insurances - Insurance Renewals, enhancements for stock, plant , machinery etc.
6.Assisting CA with compliance and coordination for completion of annual audits, and reviewing financial reports/support as necessary.
ADMINISTRATION & REPORTS
1. Prepare regular reports on all sorts of income and expenses as per guidelines and categories.
2. Analyze and report on financial status including income statement variances, communicating financial results to management, budget preparation, and analysis.
3. Prepare dashboards and business intelligence reports for the management to review.
4. Improve systems and procedures and initiate corrective actions.
5. Manage budgeting and forecasting
SKILLS
1. Bachelor's degree in Accounting or related field
2. Ability to interpret and analyze financial statements and periodicals
3. Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.), Google Business Suit (Sheet, Docs, Slides, Data studio etc) Tally Prime & ERP softwares.
4. Understanding of ECommerce marketplaces payments and accounting.
5. Communication proficient in Hindi/english. Can listen and talk with vendors, clients and staff.
ABOUT THE GROUP
Indibni® is an Indigenous business group, founded by Nitin Jain in the year 2012 in Jaipur, India. Our vision is to communicate and celebrate the incredible spirit of India and take it to the world with the motto of वसुधैव कुटुम्बकम i.e. the world is one family. We are working towards making India a self-reliant nation, by combining the pursuit of Innovation at a local scale and impacting Individuals at the global scale. (Know more - http://indibni.com)
Indigifts® is our signature brand, Indigenous, conscious gifts for various occasions and relations. From Mummy Da Dhaba (Kitchen Door Sign) to Seed Rakhi (Plantable bands) designed and developed over 10000+ products and processed 2M+ units since 2018. (http://indigifts.in)
Indibni® Foundation contributes to a positive societal impact through skill development, employment generation & diverse community engagements. We have impacted 5M+ lives via focused projects in collaboration with partners. (Know more - http://indibni.org)
Our HO in Sitapura Jaipur, is spread in 14K Sqft and has design to dispatch under one roof. Check our Ghar Jaisa Office - https://youtu.be/2zN4kVmLWLU
HOW TO APPLY
1. Write an Email to hiring@indibni.com and cc to nitin@indibni.com with a clear subject - Application for Office Admin - (Your Name)
2. Add a cover letter, which should include WHY you want to apply for the role, HOW you will do it and WHAT you seek from the organization.
3. For any query feel free to write to hiring@indibni.com and CC to nitin@indibni.com. It will be responded to within 2 working days.
REMUNERATION:
CTC Range - 2.4 Lakhs - 3.6 Lakhs Annually.
CONTACT
Location - Indibni Private Limited, G-+55 B, Sitapura Industrial Area, Phase III, Tonk Road, Jaipur - 302026. Map - http://g.page/indibni | Email - hiring@indibni.com | Contact - +1161XXXXXX+
ROLE & RESPONSIBILITIES
ACCOUNTING & INVOICING
1. Manage Petty Cash, Vouchers, and Bills. Create Invoices and do the payment Follow ups.
2. Monitor and maintain office supplies (Stationary, Mess, etc…) and get advantageous deals or suppliers for the company.
3. Develop and carry out an efficient documentation and filing system.
4. Perform monthly, quarterly, and annual accounting activities, including bank reconciliations, credit card, logistics, vendors, and marketplaces (Amazon, Flipkart, etc) accounts.
5. Prepare and process salaries and make ledgers of loan, advance salaries, extra working, security deductions etc.
PURCHASE & INVENTORY
1 Generation PO, Processing any or all kinds of payments and keeping records for the same.
2. Act as the point of contact between the management and internal/external parties, clients or vendors for any financial matters.
3. Creating costing calculators for products with direct and indirect factors.
4. Preparing the payments for the management after verifying the Qty, QC and timeline.
5. Determining HSN Codes, GST Slabs, TDS/TCS slabs against the purchase & sales.
COMPLIANCES
1. Assisting/Filing GST, TDS, any direct or indirect tax, certifications or any other regular compliances and abiding by govt regulations.
2. Payroll - Salary calculation, EPFO, ESIC or any other labor law compliance submission.
3. Working with Bank for account statements, Salary accounts
4. Loans - Working with banks for renewals of CC Limits, Providing Stock statements etc.
5. Insurances - Insurance Renewals, enhancements for stock, plant , machinery etc.
6.Assisting CA with compliance and coordination for completion of annual audits, and reviewing financial reports/support as necessary.
ADMINISTRATION & REPORTS
1. Prepare regular reports on all sorts of income and expenses as per guidelines and categories.
2. Analyze and report on financial status including income statement variances, communicating financial results to management, budget preparation, and analysis.
3. Prepare dashboards and business intelligence reports for the management to review.
4. Improve systems and procedures and initiate corrective actions.
5. Manage budgeting and forecasting
SKILLS
1. Bachelor's degree in Accounting or related field
2. Ability to interpret and analyze financial statements and periodicals
3. Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.), Google Business Suit (Sheet, Docs, Slides, Data studio etc) Tally Prime & ERP softwares.
4. Understanding of ECommerce marketplaces payments and accounting.
5. Communication proficient in Hindi/english. Can listen and talk with vendors, clients and staff.
ABOUT THE GROUP
Indibni® is an Indigenous business group, founded by Nitin Jain in the year 2012 in Jaipur, India. Our vision is to communicate and celebrate the incredible spirit of India and take it to the world with the motto of वसुधैव कुटुम्बकम i.e. the world is one family. We are working towards making India a self-reliant nation, by combining the pursuit of Innovation at a local scale and impacting Individuals at the global scale. (Know more - http://indibni.com)
Indigifts® is our signature brand, Indigenous, conscious gifts for various occasions and relations. From Mummy Da Dhaba (Kitchen Door Sign) to Seed Rakhi (Plantable bands) designed and developed over 10000+ products and processed 2M+ units since 2018. (http://indigifts.in)
Indibni® Foundation contributes to a positive societal impact through skill development, employment generation & diverse community engagements. We have impacted 5M+ lives via focused projects in collaboration with partners. (Know more - http://indibni.org)
Our HO in Sitapura Jaipur, is spread in 14K Sqft and has design to dispatch under one roof. Check our Ghar Jaisa Office - https://youtu.be/2zN4kVmLWLU
HOW TO APPLY
1. Write an Email to hiring@indibni.com and cc to nitin@indibni.com with a clear subject - Application for Office Admin - (Your Name)
2. Add a cover letter, which should include WHY you want to apply for the role, HOW you will do it and WHAT you seek from the organization.
3. For any query feel free to write to hiring@indibni.com and CC to nitin@indibni.com. It will be responded to within 2 working days.
REMUNERATION:
CTC Range - 2.4 Lakhs - 3.6 Lakhs Annually.
CONTACT
Location - Indibni Private Limited, G-+55 B, Sitapura Industrial Area, Phase III, Tonk Road, Jaipur - 302026. Map - http://g.page/indibni | Email - hiring@indibni.com | Contact - +1161XXXXXX+
💡 Quick Summary
Seeking a career-building opportunity? The Office Administrator position is now open for candidates interested in the Admin Executive sector. This role in Jaipur offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.