Office Administrator / Receptionist

We are currently looking for a dedicated Office Administrator/Receptionist to join our Power Delivery team in Edmonton, Alberta. This is a full-time position that requires working on-site. The successful candidate will play a key role in coordinating office operations and will serve as the primary point of contact for various office administrative activities. This role is highly demanding, requiring effective multitasking skills and the ability to manage numerous deliverables efficiently.

Roles and Responsibilities:
Perform general office tasks:
Answer phone
Greet & support guests
Ship & receive packages
Book conference rooms
Order catering
Maintaining common areas and reception areas of the office
Order or grocery shop for office snacks and beverages
Maintain coffee supply and ensure machines are in working order
Empty and return recyclable beverage containers
Ensure common areas are clean/tidy and stocked
Regularly audit furniture and assets to ensure they are in good condition
Assist with the onboarding of new staff
Office orientation
Desk setup
Equipment ordering (keyboards, monitors, webcams, etc.)
Type, edit, and proofread documents and presentations
Schedule and attend meetings, and prepare meeting minutes and action items
Make travel arrangements for staff – hotels, flights, rental vehicles, etc.
Coordinate with remote corporate and operations teams
Manage multiple calendars
Financial Tasks:
Invoice and procurement purchase order creation
Expense entry for all team members
Maintain office petty cash
Manage office supplies inventory – organize, keep record of, and order supplies when required
Assist in organizing the office special events
Team lunches
Semi-annual company events (Summer and Winter)
Team building activities (such as corporate challenge)
Support the remote IT team as required in:
Ensuring local computers and equipment are functioning properly
Setting up new workstations
Maintaining office printers
Provide support by identifying, addressing, and resolving a variety of day-to-day office challenges:
Troubleshooting minor technical issues related to office equipment and systems.
Scheduling Conflicts and logistics
Supply and Resource issues
Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, document disposal, etc.
Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits
Maintain consistency with POWER administrative practices
Required Education/Experience
High School diploma required
1+ years of previous experience in an office or engineering environment
Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
Familiarity with a wide range of office equipment – printers, audiovisual, conference phones
Strong organization and customer service skills
Excellent time management skills and ability to prioritize work
Strong attention to detail
Excellent written and verbal communication skills
Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed
Desired Education/Experience
Document control experience
Document editing & formatting experience
Exposure to MS Visio, MS Project, Bentley ProjectWise software
Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint
Accounting experience
Certifications in business administration or similar
POWER Engineers, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, POWER and WSP’s 73,+00 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you’ll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world’s most challenging projects.

At POWER Engineers, Member of WSP, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success.

Our compensation package includes competitive compensation, professional development, and a full benefit package:

Medical/Dental/Vision
Maternity Leave
Parental Leave
Paid Holidays
Vacation/Paid Sick Leave
Voluntary Life Insurance
RRSP
Corporate Wellness Program
We are a fun engineering firm. That might seem contradictory to some, but it works for us!

POWER Engineers, Member of WSP, is an Equal Opportunity Employer, including women, minorities, veterans, and individuals with disabilities.
 
You must create an Indeed account before continuing to the company website to apply