Job Description
Personal Assistant / Office Manager – High-Level Role (Operations, Calls, Scheduling, Backend)
Location: Garden Grove, CA (preferred in-office, some flexibility)
Company: AtticXperts (Attic Remediation, Insulation, Rodent Proofing)
About This Role
This is not a basic assistant position.
I am looking for someone who can step in and help me bring structure, organization, and control to a fast-growing service business. You will be directly involved in the day-to-day operations, handling communication, scheduling, backend organization, and helping manage moving parts across the company.
If you are someone who waits to be told what to do, this is not the role for you.
If you take ownership, solve problems, and keep things moving without excuses — you will do very well here.
Core Responsibilities
– Answer incoming calls and handle customer inquiries professionally
– Book jobs, manage calendar scheduling, and coordinate crews
– Follow up with leads, missed calls, and open estimates
– Manage backend systems (CRM, job tracking, notes, organization)
– Assist with invoicing, payments, and keeping accounts organized
– Keep job pipeline clean and up to date (nothing slipping through cracks)
– Communicate clearly with field crews and ensure jobs stay on track
– Help prioritize daily tasks and keep operations moving efficiently
– Step in wherever needed to solve problems and remove bottlenecks
What This Job Actually Is
– You are helping run the backend of the company
– You are making sure money doesn’t get lost
– You are making sure calls don’t get missed
– You are making sure jobs get booked and completed properly
– You are helping create order in a fast-moving environment
What I’m Looking For
– Extremely organized and detail-oriented
– Strong communication (phone, text, email)
– Fast learner and comfortable with technology
– Able to handle pressure and multiple tasks at once
– Reliable — no excuses, no disappearing
– Proactive mindset (you don’t wait, you act)
– Experience in admin, dispatch, office management, or similar roles is a big plus
Bonus If You Have
– Experience with service-based businesses (HVAC, construction, home services, etc.)
– CRM experience (Housecall Pro or similar)
– Dispatching or scheduling experience
– Understanding of payments/invoicing workflows
Compensation
– Competitive hourly or salary (based on experience)
– Performance-based bonuses available
– Growth opportunity as the company scales
Why This Role Matters
This role directly impacts revenue, organization, and growth.
If you perform well, you will become a key part of the business.
How to Apply
Send:
– Your resume
– A short message explaining why you’d be a good fit
– Your availability
Looking for someone solid, reliable, and ready to work — not someone just looking for a job.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Work Location: In person
Location: Garden Grove, CA (preferred in-office, some flexibility)
Company: AtticXperts (Attic Remediation, Insulation, Rodent Proofing)
About This Role
This is not a basic assistant position.
I am looking for someone who can step in and help me bring structure, organization, and control to a fast-growing service business. You will be directly involved in the day-to-day operations, handling communication, scheduling, backend organization, and helping manage moving parts across the company.
If you are someone who waits to be told what to do, this is not the role for you.
If you take ownership, solve problems, and keep things moving without excuses — you will do very well here.
Core Responsibilities
– Answer incoming calls and handle customer inquiries professionally
– Book jobs, manage calendar scheduling, and coordinate crews
– Follow up with leads, missed calls, and open estimates
– Manage backend systems (CRM, job tracking, notes, organization)
– Assist with invoicing, payments, and keeping accounts organized
– Keep job pipeline clean and up to date (nothing slipping through cracks)
– Communicate clearly with field crews and ensure jobs stay on track
– Help prioritize daily tasks and keep operations moving efficiently
– Step in wherever needed to solve problems and remove bottlenecks
What This Job Actually Is
– You are helping run the backend of the company
– You are making sure money doesn’t get lost
– You are making sure calls don’t get missed
– You are making sure jobs get booked and completed properly
– You are helping create order in a fast-moving environment
What I’m Looking For
– Extremely organized and detail-oriented
– Strong communication (phone, text, email)
– Fast learner and comfortable with technology
– Able to handle pressure and multiple tasks at once
– Reliable — no excuses, no disappearing
– Proactive mindset (you don’t wait, you act)
– Experience in admin, dispatch, office management, or similar roles is a big plus
Bonus If You Have
– Experience with service-based businesses (HVAC, construction, home services, etc.)
– CRM experience (Housecall Pro or similar)
– Dispatching or scheduling experience
– Understanding of payments/invoicing workflows
Compensation
– Competitive hourly or salary (based on experience)
– Performance-based bonuses available
– Growth opportunity as the company scales
Why This Role Matters
This role directly impacts revenue, organization, and growth.
If you perform well, you will become a key part of the business.
How to Apply
Send:
– Your resume
– A short message explaining why you’d be a good fit
– Your availability
Looking for someone solid, reliable, and ready to work — not someone just looking for a job.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Office Manager / Executive Assistant position is now open for candidates interested in the Operations Executive Jobs sector. This role in Buena Park offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
