Job Description
Location: Chicago, IL
Position: Office Operations Manager
Position: Permanent
Salary: $65000
• $80000/yr
Job Description
A growing consulting firm in Chicago, IL is seeking a highly detail-oriented and organized Office Operations Manager to join their team. This is a fully in-office position offering a competitive salary of $65,000–$80,000 + benefits. This role is ideal for a professional with strong billing experience who enjoys balancing financial responsibilities with front office operations. You will play a key role in ensuring smooth day-to-day office functionality while managing core billing and financial processes. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.
Key Responsibilities of the Office Operations Manager:
• Manage high-volume billing (150–175 invoices/month), including reviewing contracts to ensure accurate billing amounts and line items
• Oversee accounts receivable, deposits, and collections, along with light accounts payable responsibilities
• Process payroll and reimbursements, maintain financial records, perform reconciliations, and assist with weekly reporting (balance sheet, P&L, aging)
• Support cash flow tracking and partner with leadership and external accountants on financial planning and reporting
• Assist with HR-related processes, benefits coordination, and multi-state compliance (IL, CA, NC, KY, HI, OR)
• Serve as the front desk point of contact while managing office operations, including vendors, supplies, mail, and general administrative support
• Utilize internal systems for billing and financial management, along with Google Workspace for day-to-day communication and organization, while addressing client inquiries as needed
Job Requirements
Qualifications of the Office Operations Manager:
• 3–5 years of experience in a billing, office management, or similar administrative/financial role
• Strong billing experience, including working with high-volume invoicing and interpreting contract or service-based billing structures
• High level of attention to detail with strong organizational and follow-through skills
• Comfortable managing multiple responsibilities across billing, office administration, and front desk functions
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) with working knowledge of spreadsheets (no advanced functions required)
• Experience with payroll systems and financial platforms is preferred
• Strong communication skills with the ability to interact professionally with clients, vendors, and internal teams
• Ability to work independently, prioritize tasks, and adapt in a fast-paced environment
• Professional, reliable, and customer-service oriented demeanor
P – 5
Position: Office Operations Manager
Position: Permanent
Salary: $65000
• $80000/yr
Job Description
A growing consulting firm in Chicago, IL is seeking a highly detail-oriented and organized Office Operations Manager to join their team. This is a fully in-office position offering a competitive salary of $65,000–$80,000 + benefits. This role is ideal for a professional with strong billing experience who enjoys balancing financial responsibilities with front office operations. You will play a key role in ensuring smooth day-to-day office functionality while managing core billing and financial processes. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.
Key Responsibilities of the Office Operations Manager:
• Manage high-volume billing (150–175 invoices/month), including reviewing contracts to ensure accurate billing amounts and line items
• Oversee accounts receivable, deposits, and collections, along with light accounts payable responsibilities
• Process payroll and reimbursements, maintain financial records, perform reconciliations, and assist with weekly reporting (balance sheet, P&L, aging)
• Support cash flow tracking and partner with leadership and external accountants on financial planning and reporting
• Assist with HR-related processes, benefits coordination, and multi-state compliance (IL, CA, NC, KY, HI, OR)
• Serve as the front desk point of contact while managing office operations, including vendors, supplies, mail, and general administrative support
• Utilize internal systems for billing and financial management, along with Google Workspace for day-to-day communication and organization, while addressing client inquiries as needed
Job Requirements
Qualifications of the Office Operations Manager:
• 3–5 years of experience in a billing, office management, or similar administrative/financial role
• Strong billing experience, including working with high-volume invoicing and interpreting contract or service-based billing structures
• High level of attention to detail with strong organizational and follow-through skills
• Comfortable managing multiple responsibilities across billing, office administration, and front desk functions
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) with working knowledge of spreadsheets (no advanced functions required)
• Experience with payroll systems and financial platforms is preferred
• Strong communication skills with the ability to interact professionally with clients, vendors, and internal teams
• Ability to work independently, prioritize tasks, and adapt in a fast-paced environment
• Professional, reliable, and customer-service oriented demeanor
P – 5
💡 Quick Summary
Seeking a career-building opportunity? The Office Operations Manager position is now open for candidates interested in the Operations Executive Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
