Job Description
Full job description
About us:
At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.
We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.
Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.
We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.
We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.
About the role:
This is an exciting opportunity for an Office Services Assistant to join an established team. You will be an integral member of the team providing administrational and ad-hoc assistance across the practice. Responsibilities include:
Communicate with all staff at all levels in a professional manner, both over the phone and face-to-face.
Complete tasks relating to the set-up of new staff and the efficient completion of office relocations.
Cleaning suppling and maintaining the staff hub kitchen including stacking/unstacking dishwashers, wiping down surfaces and replenishing supplies and cleaning the coffee machine.
Printing photocopying and scanning tasks to the satisfaction of our clients. This includes where these tasks are outsourced to an external print and photocopying supplier.
Ensure all office services job requests including but not limited to banking, GPO mail collections, hand deliveries, lodgement of files at various government registries and filing of court documents as required by our internal clients.
Ensure the accurate and timely distribution of hard copy mail including incoming facsimiles to their intended recipient or relevant member of the practice.
Courier desk duties including booking and receiving couriers both domestic and international. Advising staff that a package has arrived and delivering them internally as required or directed. Tracking and communicating with staff regarding delivery of domestic and international parcels via email or face to face conversations.
Work with the Reception team to ensure the re-arrangement of the reception meeting rooms in preparation for events and meetings when requested.
Ensure the practice has the stationery, paper, office products and kitchen supplies required for the efficient running of the office collection of files from around the office for archiving and delivering them to the archiving area.
Trained on and the ability to cover reception when required.
Assist with ad-hoc jobs around the office as required.
Following all CBP procedures and ensuring all internal documentation is kept up to date.
Updating Office Services request portal and liaise with all staff, both over the phone and face-to face regarding their requests and offering assistance where required.
Any other task which assists or supports the practice and is requested by the partners, management or clients of CBP from time to time.
About you:
1 years' experience in a similar role and environment.
Excellent verbal and written communication skills.
Ability to communicate with staff and clients at all levels.
Ability to work under pressure, respond promptly, effectively and remain calm.
Ability to prioritise and successfully complete projects.
Excellent interpersonal skills.
Focus on providing a high level of client service to internal and external clients.
Focus on working as part of a team to meet key accountabilities.
Join the team:
Our culture focuses on excellence without losing sight of work-life balance. We work hard for our clients but we also make sure we put our people first. Whether it's taking advantage of our discounted gym memberships across Australia, joining one of our all-star sports teams or enjoying a complimentary massage, Colin Biggers & Paisley offers a suite of unique employee benefits.
Our people are given every opportunity for both career progression and personal growth. We continually invest in our people and support and encourage them as they grow within the practice.
Inclusion and Diversity is a priority for us. “Diversity” to us means diversity in gender, age, ethnicity, religion, ****** orientation and ability, and “inclusion” for us means inclusion for all. We are committed to fostering a truly diverse workforce that is inclusive of everyone. Our aim is to be recognised as a leading provider of inclusion and diversity in the legal profession.
We welcome applications from all backgrounds regardless of gender identity, age, ****** orientation, disability or ethnicity.
We look forward to receiving your application.
About us:
At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.
We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.
Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.
We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.
We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.
About the role:
This is an exciting opportunity for an Office Services Assistant to join an established team. You will be an integral member of the team providing administrational and ad-hoc assistance across the practice. Responsibilities include:
Communicate with all staff at all levels in a professional manner, both over the phone and face-to-face.
Complete tasks relating to the set-up of new staff and the efficient completion of office relocations.
Cleaning suppling and maintaining the staff hub kitchen including stacking/unstacking dishwashers, wiping down surfaces and replenishing supplies and cleaning the coffee machine.
Printing photocopying and scanning tasks to the satisfaction of our clients. This includes where these tasks are outsourced to an external print and photocopying supplier.
Ensure all office services job requests including but not limited to banking, GPO mail collections, hand deliveries, lodgement of files at various government registries and filing of court documents as required by our internal clients.
Ensure the accurate and timely distribution of hard copy mail including incoming facsimiles to their intended recipient or relevant member of the practice.
Courier desk duties including booking and receiving couriers both domestic and international. Advising staff that a package has arrived and delivering them internally as required or directed. Tracking and communicating with staff regarding delivery of domestic and international parcels via email or face to face conversations.
Work with the Reception team to ensure the re-arrangement of the reception meeting rooms in preparation for events and meetings when requested.
Ensure the practice has the stationery, paper, office products and kitchen supplies required for the efficient running of the office collection of files from around the office for archiving and delivering them to the archiving area.
Trained on and the ability to cover reception when required.
Assist with ad-hoc jobs around the office as required.
Following all CBP procedures and ensuring all internal documentation is kept up to date.
Updating Office Services request portal and liaise with all staff, both over the phone and face-to face regarding their requests and offering assistance where required.
Any other task which assists or supports the practice and is requested by the partners, management or clients of CBP from time to time.
About you:
1 years' experience in a similar role and environment.
Excellent verbal and written communication skills.
Ability to communicate with staff and clients at all levels.
Ability to work under pressure, respond promptly, effectively and remain calm.
Ability to prioritise and successfully complete projects.
Excellent interpersonal skills.
Focus on providing a high level of client service to internal and external clients.
Focus on working as part of a team to meet key accountabilities.
Join the team:
Our culture focuses on excellence without losing sight of work-life balance. We work hard for our clients but we also make sure we put our people first. Whether it's taking advantage of our discounted gym memberships across Australia, joining one of our all-star sports teams or enjoying a complimentary massage, Colin Biggers & Paisley offers a suite of unique employee benefits.
Our people are given every opportunity for both career progression and personal growth. We continually invest in our people and support and encourage them as they grow within the practice.
Inclusion and Diversity is a priority for us. “Diversity” to us means diversity in gender, age, ethnicity, religion, ****** orientation and ability, and “inclusion” for us means inclusion for all. We are committed to fostering a truly diverse workforce that is inclusive of everyone. Our aim is to be recognised as a leading provider of inclusion and diversity in the legal profession.
We welcome applications from all backgrounds regardless of gender identity, age, ****** orientation, disability or ethnicity.
We look forward to receiving your application.
💡 Quick Summary
Seeking a career-building opportunity? The Office Services Assistant position is now open for candidates interested in the Construction, Repair & Maintenance Services sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Construction, Repair & Maintenance Services is a plus.
