Operations Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
High school diploma or equivalent
1-3 years Administrative experience
Customer service experience
Demonstrated decision making, analytical and problem-solving skills
Demonstrated organization, prioritization and project coordination skills
Effectively demonstrate oral, written, and interpersonal communication skills
Ability to interact with all levels of associates
Ability to communicate clearly and calmly on the telephone, email and chat and use effective customer service techniqueswith associates who may be under stress
Some experience, or ability to learn to support Microsoft operating systems, networking connectivity, computer peripheral equipment, software applications and remote tools
Experience working with Windows Environment
Benefits
Pay Range Information
The pay range for this position is listed below
Local minimum wage laws apply
Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed
Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan
Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit
Pay Range Minimum
Pay Range Maximum
Responsibilities
Responsible for providing administrative support within a (Region) District or Districts in the areas of operational and hiring support, ordering supplies, and general administrative duties as related to the overall office’s operations
Function as a single point of contact for technical support for internal and/or external customers across the entire enterprise
Serve as liaison between customers, Technology Services functional areas, management, support groups, and the business units
Utilize software solutions, knowledge base, personal knowledge, and computer systems to resolve and track user incidents
Responsible for end-to-end resolution and ownership of customer requests or concerns
Closely monitoring requests, communicate with the customer, and deliver solutions to requests with a sense of urgency
Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices
Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support
Documents nature of problem, researches solutions, and resolves issues or escalates to DOC, CSM or DGM as needed
Review and verify invoices and prepares payment in Coupa for the DOC’s approval
Provide technical support by communicating via phone, email, and chat with internal and external customers requiring assistance or information
Interpret customers’ needs and utilize software solutions and personal knowledge and troubleshooting skills to identify possible resolutions
May remote into office computers in order to resolve technical issues
Follow established procedures to handle inquiries and resolve concerns to ensure customer satisfaction
Handle customer communications using incident handling, escalation, quality measurement procedures, and work instructions
Use software solutions and computer systems to accurately document and track customer contacts
Adapt to changes in user demands, work environment, and changes to processes or requirements
Maintain a technical working knowledge of product or products supported by the department
Attends training related to the effective and efficient performance of job duties
Other duties as assigned by the District Operations Coordinator or in partnership with the CSM and/or TSC Supervisor
Job description
What You'll Do...

Responsible for providing administrative support within a (Region) District or Districts in the areas of operational and hiring support, ordering supplies, and general administrative duties as related to the overall office’s operations.

Function as a single point of contact for technical support for internal and/or external customers across the entire enterprise. Serve as liaison between customers, Technology Services functional areas, management, support groups, and the business units. Utilize software solutions, knowledge base, personal knowledge, and computer systems to resolve and track user incidents.

Responsible for end-to-end resolution and ownership of customer requests or concerns. Closely monitoring requests, communicate with the customer, and deliver solutions to requests with a sense of urgency.

Day to day you'll…
• Provides seasonal hiring support in the HRB Gateway hiring system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices.
• Receives communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities or support. Documents nature of problem, researches solutions, and resolves issues or escalates to DOC, CSM or DGM as needed.
• Review and verify invoices and prepares payment in Coupa for the DOC’s approval.
• Provide technical support by communicating via phone, email, and chat with internal and external customers requiring assistance or information. Interpret customers’ needs and utilize software solutions and personal knowledge and troubleshooting skills to identify possible resolutions.
• May remote into office computers in order to resolve technical issues
• Follow established procedures to handle inquiries and resolve concerns to ensure customer satisfaction.
• Handle customer communications using incident handling, escalation, quality measurement procedures, and work instructions.
• Use software solutions and computer systems to accurately document and track customer contacts.
• Adapt to changes in user demands, work environment, and changes to processes or requirements.
• Maintain a technical working knowledge of product or products supported by the department.
• Attends training related to the effective and efficient performance of job duties.
• Other duties as assigned by the District Operations Coordinator or in partnership with the CSM and/or TSC Supervisor.

What You'll Bring To The Team...

Education:
• High school diploma or equivalent

Work Experience:
• 1-3 years Administrative experience
• Customer service experience
• Demonstrated decision making, analytical and problem-solving skills.
• Demonstrated organization, prioritization and project coordination skills.
• Effectively demonstrate oral, written, and interpersonal communication skills. Ability to interact with all levels of associates.
• Ability to communicate clearly and calmly on the telephone, email and chat and use effective customer service techniqueswith associates who may be under stress.
• Some experience, or ability to learn to support Microsoft operating systems, networking connectivity, computer peripheral equipment, software applications and remote tools.
• Experience working with Windows Environment

Pay Range Information

The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed.

Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan.

Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit.

Pay Range Minimum

15.87

Pay Range Maximum

24.04

About H&R Block...

H&R Block’s purpose is simple: To provide help and inspire confidence in our clients and communities everywhere. We’ve been true to that purpose since brothers Henry and Richard Bloch founded our company in 1+55. Since then, we’ve grown to have approximately 12,000 offices throughout the United States and around the world.

We are a people company first and a tax company second. People who join H&R Block say it feels like being part of something bigger. A place with an amazing and storied history, but with a strong and urgent focus on the future. Maybe it’s how determined, forward thinking and innovative we are, or how accessible our leadership is. We believe it’s all those things, and much more.

H&R Block is committed to diversity and inclusion and is proud to be an equal opportunity employer. We consider qualified applicants regardless of race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, sex, gender expression or identity, ****** orientation, citizenship, or any other legally protected class. All qualified applicants are welcomed and encouraged to apply.

United States
California
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