Job Description
We're looking for an organized, reliable Operations Coordinator and Office Admin to join our team. This is a full-time, in-office role focused on keeping our day-to-day operations running smoothly — coordinating orders, managing logistics communication, and handling general admin tasks from the office.
Operations Duties
● Supervised warehouse operations (forklift operators, woodwork staff, truck drivers),
including production scheduling, workflow coordination, and operational problem-solving.
● Coordinate daily order fulfillment — track active orders from confirmed to delivered
● Schedule and communicate with drivers to ensure on-time deliveries
● Keep customers updated on order status, changes, and delivery timelines
● Maintain accurate order records in our operations systems- Reston Hubs and Google
Sheets
● Identify and escalate any issues — delays, errors, or supplier problems — quickly
Admin Duties
● Handle inbound calls and emails related to orders, deliveries, and general inquiries
● Perform accurate data entry across internal systems
● Supported accounts receivable and accounts payable functions including transaction
processing, collections management
● Keep filing systems organized — both digital and physical
● Other duties as assigned.
What We're Looking For
● Strong organizational skills with the ability to juggle multiple priorities at once
● Clear communicator — comfortable on the phone and in writing
● Detail-oriented and reliable — you follow up without being reminded
● Comfortable with computers: email, spreadsheets, and data entry are a daily part of this
job
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Work Location: In person
Operations Duties
● Supervised warehouse operations (forklift operators, woodwork staff, truck drivers),
including production scheduling, workflow coordination, and operational problem-solving.
● Coordinate daily order fulfillment — track active orders from confirmed to delivered
● Schedule and communicate with drivers to ensure on-time deliveries
● Keep customers updated on order status, changes, and delivery timelines
● Maintain accurate order records in our operations systems- Reston Hubs and Google
Sheets
● Identify and escalate any issues — delays, errors, or supplier problems — quickly
Admin Duties
● Handle inbound calls and emails related to orders, deliveries, and general inquiries
● Perform accurate data entry across internal systems
● Supported accounts receivable and accounts payable functions including transaction
processing, collections management
● Keep filing systems organized — both digital and physical
● Other duties as assigned.
What We're Looking For
● Strong organizational skills with the ability to juggle multiple priorities at once
● Clear communicator — comfortable on the phone and in writing
● Detail-oriented and reliable — you follow up without being reminded
● Comfortable with computers: email, spreadsheets, and data entry are a daily part of this
job
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Operations Coordinator and Office Admin position is now open for candidates interested in the Operations Executive Jobs sector. This role in Etobicoke West Mall offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
