Organisational Change Manager Level 4 - Executive Level 1

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Candidate
Information Pack

RESOURCE OFFICER LEVEL 6
AND RESOURCE MANAGER EXECUTIVE LEVEL 1

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Position details

Title Resource Officer and Resource Manager

Classification Level 6 and Executive Level 1

Location Canberra

Salary Range $116,245 to $169,572

Contact Recruitment

Phone: (02) 6261 1849

Closing Date and Time Please refer to date on website

About ASIS

The Australian Secret Intelligence Service (ASIS) is Australia’s overseas intelligence

collection agency. We are Australia’s experts at collecting highly sensitive information –

secret intelligence – from sources overseas to keep Australia and our region safe and

prosperous.

Our work spans continents and cultures. As a tech-powered and data-driven organisation,

we use covert techniques and cutting-edge technology to put us in the right rooms, next

to the right people, with the right access to the intelligence we need. We are tasked to

collect intelligence – it might be political, military or economic information – deliberately

withheld from the Australian Government that might present threats to or opportunities

for Australia.

From graduates to career changers, we come from every corner of the country and all

walks of life, with backgrounds from all around the world.

Regardless of our ethnicity, experiences and education, we’re bound by a shared

commitment to something bigger: building a better future for those who come after us.

We seek to reflect the community we serve, and welcome applications from Aboriginal and

Torres Strait Islander peoples, women, people with a disability, neurodiverse, people from

culturally and linguistically diverse backgrounds and those who identify as LGBTQIA+.

It’s a mission owned by everyone, with opportunities for all.

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The role

Resource Manager EL1

We are seeking committed and experienced resource management professionals to fill

positions within our organisation. As a Resource Manager in ASIS, you will be responsible

for delivering high quality and effective financial support to the organisation. Your

contribution will go towards ensuring the financial integrity of ASIS and its business

groups. This will involve effective collaboration with team members and stakeholders, as

well as ensuring compliance with all aspects of Australian legislative and regulatory

requirements.

Working closely with internal and external stakeholders, you will provide a full range of

timely corporate management functions including financial and budget management,

resource management (including people and equipment) and general administrative

management. They will exercise a considerable degree of independence and engage in

complex problem solving that impact on strategic, political or operational outcomes for

the agency.

The role being advertised is for a Canberra based position, after having worked as a

Resource Manager in ASIS there will be an opportunities to apply for an international

postings.

Resource Officer L6

We are seeking committed and experienced resource officers to fill positions within our

organisation. As a Resource Officer in ASIS, you will be responsible for providing support

to the Resource Managers in the organisation. Your contribution will go towards ensuring

the financial integrity of ASIS and its business groups. This will involve effective

collaboration with team members and stakeholders, as well as ensuring compliance with

all aspects of Australian legislative and regulatory requirements.

As a L6 Resource Officer, you will be part of a team and undertake tasks of a moderate

level of complexity, under the general direction from Resource Managers. You will work on

tasks, such as processing and management of financial transactions; production and

management of regular financial reporting tasks; performing financial research and

analysis; and manage stakeholder queries regarding Branch level resource queries relating

to people or equipment.

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Role responsibilities

Resource Manager EL1

Outlined below are the key areas of responsibility for the Resource Manager roles:

Assist SES staff to develop and manage internal budgets and resourcing levels

(including staffing);

Prepare regular and ad-hoc financial reports and costings for internal and external

stakeholders;

Provide expert advice and assistance to relevant personnel on accounting matters

and policy;

Provide analysis of financial results, including the identification of potential

under/overspends and recommendations for possible solutions;

Work collaboratively across a range of locations;

Manage assets and coordination of resources;

Develop and maintain effective working relationships with stakeholders;

Assist management teams with the procurement activities for a range of items;

Assist with the ongoing contract management; and

Monitoring and implementation of approved NPPs.

Resource Officer L6

Outlined below are the key responsibilities and tasks:

Work under general direction as part of a team to provide support to the Resource

Managers;

Apply resource management knowledge to provide a service focused on

organisational outcomes;

Have responsibility for a resource management activity (could include travel,

accounts payable/receivable, fleet management or procurement);

Contribute to monthly forecasting as it impacts on resourcing for ASIS;

Maintain internal & external stakeholder relationships and provide advice on

resourcing matters;

Build subject matter expertise capability through exposure to team members,

coaching, mentoring, on the job experience and relevant training; and

Contribute to compliance including risk management and mitigation.

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Core skills

We encourage applicants with the following skills and attributes to apply:

Resource Manager EL1

Demonstrated experience in procurement, finance or managing assets and

logistics, or translatable business management skills;

Demonstrated understanding of financial management and/or budgeting

processes and/or Federal Government procurement regulations/frameworks;

Excellent interpersonal skills; and

Demonstrated effective written and verbal communications skills.

Resource Officer L6

Strong attention to detail and time management skills;

A proven track record in teamwork;

Demonstrated experience in providing excellent customer service;

Awareness of government procurement guidelines; and

Cost modelling, including project costing and proactive cost analysis and

management skills.

Education and qualification requirements

The following education, qualifications and/or experience will be highly regarded:

Possession of, or working towards relevant tertiary degree or comparable

qualifications;

Demonstrated experience working in finance, asset management/logistics, or

procurement; or translatable business management skills; and

Demonstrated understanding of financial management and/or budgeting

processes and/or Federal Government procurement regulations/frameworks.

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Benefits of working at ASIS

ASIS employees enjoy access to generous workplace terms and conditions. Benefits

include but are not limited to:

Competitive salary plus 15.4% superannuation

A variety of leave options including 22 days paid annual leave per year

Paid leave between Christmas and New Year

Domestic Relocation assistance for new staff to Canberra

Health and wellbeing initiatives

Salary packaging arrangements

Learning and development opportunities including access to study assistance

A variety of support services including but not limited to Employee Assistance

Program (EAP) and a Staff and Family Support Office.

Whilst ASIS officers are not able to work from home due to the classified nature of our

work, staff have access to a range of flexible working arrangements. These include part

time hours, condensed hours and/or flexible start/finish times to support other

responsibilities.

ASIS conditions of service are similar to those applying for the Australian Public Service,

for a full list of benefits and conditions see asis.gov.au

Eligibility

To be eligible for a role you must:

Be an Australian citizen

Be assessed as suitable to hold and maintain a TOP SECRET-Privileged Access

security clearance

For more information on eligibility please see the Protective Security Policy

Framework which is publicly accessible at protectivesecurity.gov.au, section 12

provides information on Eligibility and suitability

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How to apply

Click on “Apply Now” on our website on the role/s that you are applying for. You will be

required to submit the following:

800-word pitch outlining your skills and experience for the role

A current CV, no more than 2 pages in length, outlining your employment history,

academic qualifications and relevant training that you may have undertaken

Details of two referees, which must include a current supervisor

Applicants are encouraged to consider the Integrated Leadership System (ILS) capabilities

when preparing their application. For more information on the ILS, and tips for applying

for jobs in Australian Public Service, please visit the APSC website found at

www.apsc.gov.au.

All applications for employment with ASIS are handled in the strictest confidence. It is

essential you maintain a similar level of confidentiality and that you do not discuss your

application with anyone.

Important:

If you are currently living overseas and wish to apply for a role with ASIS, please note that

we cannot contact you until you return to Australia. Every part of the recruitment process,

including contacting you, must be done while you are in Australia.

If you have no plans to return to Australia in the foreseeable future, we recommend you

wait until you return before submitting an application.

Reasonable adjustments

ASIS is committed to fostering a diverse and inclusive environment for candidates to

participate in all stages of the selection process. Please let us know if you require any

additional assistance or reasonable adjustments during any stage of the recruitment

process and we will work with you to manage this throughout. If you are successful in

gaining employment, reasonable adjustments can also be made available to you in

performing your role.

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Recruitment process – what happens next

We thank all applicants for their interest in a role with ASIS. Please be advised that our

selection process is rigorous and extensive and that we do not provide feedback to

unsuccessful applicants. If you progress from application, you will receive an SMS

requesting you to complete online testing – please ensure that you complete this

testing or your application will not progress further.

All selection process decisions are merit based and candidates must be prepared to

undergo various selection stages throughout the process.

A merit pool will be established for candidates who are suitable for this round and will

remain valid for 18 months.