Job Description
Full job description
The Payroll Administrator is responsible for the accurate and timely processing of payroll in compliance with applicable legislation and company policies. This role also administers employee medical and pension benefit programs, ensuring accurate enrollment, ensuring all employee earnings, deductions, and statutory remittances are processed correctly while maintaining confidentiality and providing excellent internal customer service to employees and managers.
SPECIFIC DUTIES & KEY RESPONSIBILITIES:
Payroll Processing
Process bi-weekly/weekly payroll for hourly and salaried employees in a multi-location environment
Ensure accurate calculation of regular wages, overtime, premiums, bonuses, vacation pay, and statutory holiday pay
Review and verify timesheets, attendance records, and payroll changes prior to processing
Maintain payroll records and employee data in the payroll and HRIS systems
Statutory Compliance & Remittances
Ensure compliance with employment standards, and tax legislation
Process source deductions including CPP, EI, income tax, garnishments, and benefit deductions
Prepare and submit statutory remittances to government agencies accurately and on time
Prepare Records of Employment (ROEs) and respond to Service Canada and CRA inquiries
Medical & Pension Benefits Administration
Administer employee medical, dental, insurance, and pension benefit programs.
Manage employee enrollment, changes, and terminations in benefit and pension plans.
Act as the primary liaison with benefit and pension providers for issue resolution and plan administration.
Ensure accurate setup and maintenance of benefit and pension deductions within payroll systems.
Reconcile monthly benefit and pension invoices against payroll records and investigate discrepancies.
Monitor eligibility, waiting periods, and compliance with plan requirements.
Assist employees with benefit and pension inquiries, claims guidance, and documentation.
Support annual renewals, reporting, and audits related to benefit and pension plans.
Year-End & Audits
Support year-end payroll activities including T4s, T4As, Relevé 1 (if applicable), and reconciliations
Assist with internal and external audits related to payroll and benefits, and pension plans
Maintain accurate documentation and reports for compliance and audit purposes
Employee & Management Support
Respond to payroll-related employee inquiries in a timely, professional, and confidential manner
Support HR and management with payroll reporting, analysis, and ad hoc requests
Assist with onboarding and offboarding payroll processes, including payroll setup, benefit enrollment, and final pay calculations
QUALIFICATIONS:
Minimum 5 years of payroll processing experience in a multi-employee environment
Experience with payroll software and HRIS systems (e.g., ADP, Ceridian, Payworks, Dayforce)
Strong understanding of payroll legislation (ESA, CPP, EI, CRA requirements; Canada Labour Code is an asset)
Experience administering employee benefits and pension plans is strongly preferred
We have company paid benefits, a pension plan, and overtime. If you are looking to join a company that values your work ethic and appreciates your drive, we would love to hear from you!
Please note that the successful candidate will be subject to reference and employment verification checks prior to receiving an offer of employment.
NO PHONE CALLS. Apply with your resume via Indeed.ca.
NO AGENCIES.
JD Smith is an equal opportunity employer that is committed to a diverse and inclusive workforce. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, ****** orientation, citizenship status, military status, religion, disability status, or any other legally protected group.
Artificial intelligence is not used to screen, assess or select applicants.
Pay: $70,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Flexible schedule
Life insurance
On-site parking
Paid time off
Profit sharing
Vision care
Ability to commute/relocate:
Concord, ON L4K 1G6: reliably commute or plan to relocate before starting work (required)
Experience:
Payroll Processing : 5 years (required)
administering employee benefits and pension plans: 1 year (required)
payroll software and HRIS: 1 year (preferred)
Work Location: In person
The Payroll Administrator is responsible for the accurate and timely processing of payroll in compliance with applicable legislation and company policies. This role also administers employee medical and pension benefit programs, ensuring accurate enrollment, ensuring all employee earnings, deductions, and statutory remittances are processed correctly while maintaining confidentiality and providing excellent internal customer service to employees and managers.
SPECIFIC DUTIES & KEY RESPONSIBILITIES:
Payroll Processing
Process bi-weekly/weekly payroll for hourly and salaried employees in a multi-location environment
Ensure accurate calculation of regular wages, overtime, premiums, bonuses, vacation pay, and statutory holiday pay
Review and verify timesheets, attendance records, and payroll changes prior to processing
Maintain payroll records and employee data in the payroll and HRIS systems
Statutory Compliance & Remittances
Ensure compliance with employment standards, and tax legislation
Process source deductions including CPP, EI, income tax, garnishments, and benefit deductions
Prepare and submit statutory remittances to government agencies accurately and on time
Prepare Records of Employment (ROEs) and respond to Service Canada and CRA inquiries
Medical & Pension Benefits Administration
Administer employee medical, dental, insurance, and pension benefit programs.
Manage employee enrollment, changes, and terminations in benefit and pension plans.
Act as the primary liaison with benefit and pension providers for issue resolution and plan administration.
Ensure accurate setup and maintenance of benefit and pension deductions within payroll systems.
Reconcile monthly benefit and pension invoices against payroll records and investigate discrepancies.
Monitor eligibility, waiting periods, and compliance with plan requirements.
Assist employees with benefit and pension inquiries, claims guidance, and documentation.
Support annual renewals, reporting, and audits related to benefit and pension plans.
Year-End & Audits
Support year-end payroll activities including T4s, T4As, Relevé 1 (if applicable), and reconciliations
Assist with internal and external audits related to payroll and benefits, and pension plans
Maintain accurate documentation and reports for compliance and audit purposes
Employee & Management Support
Respond to payroll-related employee inquiries in a timely, professional, and confidential manner
Support HR and management with payroll reporting, analysis, and ad hoc requests
Assist with onboarding and offboarding payroll processes, including payroll setup, benefit enrollment, and final pay calculations
QUALIFICATIONS:
Minimum 5 years of payroll processing experience in a multi-employee environment
Experience with payroll software and HRIS systems (e.g., ADP, Ceridian, Payworks, Dayforce)
Strong understanding of payroll legislation (ESA, CPP, EI, CRA requirements; Canada Labour Code is an asset)
Experience administering employee benefits and pension plans is strongly preferred
We have company paid benefits, a pension plan, and overtime. If you are looking to join a company that values your work ethic and appreciates your drive, we would love to hear from you!
Please note that the successful candidate will be subject to reference and employment verification checks prior to receiving an offer of employment.
NO PHONE CALLS. Apply with your resume via Indeed.ca.
NO AGENCIES.
JD Smith is an equal opportunity employer that is committed to a diverse and inclusive workforce. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, ****** orientation, citizenship status, military status, religion, disability status, or any other legally protected group.
Artificial intelligence is not used to screen, assess or select applicants.
Pay: $70,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Flexible schedule
Life insurance
On-site parking
Paid time off
Profit sharing
Vision care
Ability to commute/relocate:
Concord, ON L4K 1G6: reliably commute or plan to relocate before starting work (required)
Experience:
Payroll Processing : 5 years (required)
administering employee benefits and pension plans: 1 year (required)
payroll software and HRIS: 1 year (preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Payroll Administrator position is now open for candidates interested in the Legal Jobs sector. This role in Concord offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
