Payroll & Human Resources Coordinator

Full job description
Requisition Number: 2025-53
Posted: July 10, 2025
Position Type: Permanent, full-time
Location: Port Elgin, ON
Hours: 35 hrs/week, Monday to Friday, 8:30 am to 4:30 pm
Salary: $79,568 to $90,418 per year (depending on experience and qualifications)
Number of Vacancies: 1

Saugeen Shores: Both city and town, wrapped in a village.
Choosing to work and live in Saugeen Shores gives you an unparalleled choice of easy-going lifestyles, economic opportunities and nature at every turn. You can truly create your own village in this growing, diverse community of neighbourhoods and amenities. You can replace long commutes with easy lakeshore rides. You can choose to be as active or relaxed as you want to be. You can make all these great choices without sacrificing family life, schools, and even access to the wide world. Nestled on the shores of Lake Huron with forests and farms all around, Saugeen Shores is the promise of both cities and towns, wrapped in a village.
The Team:
We take our team-first culture so seriously; we wrote a Team Saugeen Charter to celebrate and protect it. Our shared role is to keep Saugeen Shores safe, well-serviced, growing and vibrant in ways that respect the public and reflect our team. We develop careers from the inside first. We engage each other personally and professionally. We welcome change. we embrace new ideas. We do more than live with work processes; we seek to continuously improve them. And we have each other's backs - because that is what great teams do.
What we offer you:
10 paid personal days in addition to a generous number of vacation days per year.
Comprehensive extended health and dental benefits, including an Employee and Family Assistance Plan.
Enrollment in the OMERS pension plan.
Access to an Employee and Family Assistance Program.
A passion for investing in our workforce through continuous learning and development.
About the Role:
We are searching for a highly motivated and customer-oriented individual to join our team. As the Payroll and Human Resources Coordinator, reporting to the Manager, Human Resources, you are responsible for providing for the day-to-day administration of the Town's payroll, benefits, and pension. This includes the administration and maintenance of the Human Resources Information System (HRIS), processing bi-weekly pay, ensuring accurate up-to-date and complete personnel records, benefit, compensation and pension plan administration, and preparation of data for reporting, remittances, analysis and collective bargaining. You will ensure the highest level of confidentiality and discretion as the duties involve highly sensitive and personal matters.
Key Responsibilities:
Administration:
Process bi-weekly payroll for all salaried and hourly employees in accordance with all applicable legislation, policies and Collective Agreement language.
Reconcile monthly payroll remittances and prepare year-end reconciliation of WSIB, OMERS, and other related reporting.
Maintain the HRIS and generate monthly and ad-hoc reports to support reporting against HR Business Plan objectives.
Contribute to the preparation of annual salary and benefit budgets, including monitoring contribution rates for EI, WSIB, benefits, etc.
Respond to employee and government agency inquiries regarding payroll.
Assist with audits and year-end reporting.
Benefits and Pension Administration:
Administer Benefit and Pension plans including updating employee records as required.
Act as a liaison between employees, benefit consultants and benefit carriers to ensure benefit plans are administered correctly.
Respond to employee and management inquiries on interpretation of contract language.
Ensure employees receive accurate and timely information regarding their benefit and pension plans.
Recruitment:
Support the recruitment process, including job postings, screening resumes, scheduling interviews, and conducting reference checks.
Assist with onboarding and offboarding employees.
Attend job fairs and various HR events as required.
Human Resources Administration:
Provide administrative support to the HR department, including maintaining employee records, preparing reports, and handling correspondence.
Assist in organizing HR-related events and training sessions.
Provide back-up support to the Health and Safety Officer, and Human Resources Coordinator as required.
Other duties as assigned
Competencies and skills you bring to the role:
Adaptability: You can adapt efficiently and effectively in response to new processes and changing circumstances.
Communication: You have proven ability to communicate successfully and confidently both verbally and in writing.
Confidentiality: You can handle matters of a confidential or politically sensitive nature, and to maintain confidentiality.
Customer Service: You have strong customer service skills to provide helpful and responsive support to employees, supervisors, managers and associations.
Integrity: You exhibit a high level of integrity and work ethic. You are trustworthy and reliable, and you practice and encourage open and honest communication.
Interpersonal Skills: You exhibit strong interpersonal skills that allow one to work effectively with diverse partners.
Organizational Skills: You are highly organized and can process detailed information effectively and consistently. You exhibit thoroughness and accuracy in accomplishing a task.
Problem Solving and Decision Making: You are passionate about solving problems, uncovering root causes, and proactively finding solutions to achieve Town goals.
Resourceful: You respond to difficult situations or workplace requirements by using the available tools and information to support decisions and solutions.
Education and Training:
Post secondary diploma or degree in Human Resources, business administration, or a field related to the industry or equivalent experience.
PCP (Payroll Compliance Practitioner) certification.
Certified Human Resources Professional (CHRP) designation is an asset.
Experience and Knowledge:
Three (3) years of related work experience.
Strong working knowledge of payroll systems (e.g., Dayforce) and HRIS platforms, year-end reporting, and monthly remittance and reconciliations.
Strong understanding of employment laws and payroll regulations in Ontario.
Knowledge of applicable legislation, compensation and benefits, and local government functions/responsibilities.
Thorough working knowledge of Windows and Microsoft Office applications, database management, and office equipment. Knowledge and experience working with financial, payroll and HRIS, applicant tracking systems, and on-line training software applications.
Thorough knowledge of applicable legislation including the Employment Standards Act, Occupational Health and Safety Act (OHSA), Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act (AODA), and Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Familiarity with recruitment, onboarding, and employee lifecycle processes.
Experience working within a public sector environment is considered a strong asset.
Experience in a union environment is an asset.
Application Process:

If you’re interested in joining our team, click the “Apply Now” at the top and/or bottom of the job posting to start the application process by the posting closing date. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
The Town of Saugeen Shores is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, ****** orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Town of Saugeen Shores will make every effort to accommodate applicants with disabilities in its recruitment and selection process. Information received relating to accommodation needs of applicants will be addressed confidentially in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 and will be used for the purpose of this employment opportunity only.
If you require an accommodation to submit your resume for an employment opportunity, or for more information on accommodation during the recruitment process, please contact the Human Resources Coordinator at jobs@saugeenshores.ca or by phone at 519-832-2008 x.161.

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