Personal Assistant to Chair - Corporate Services

Job description
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

This is a permanent post of 37 hours per week. The shift pattern for this post is Monday to Friday. .

An exciting and immediate opportunity has arisen for an exceptional Personal Assistant (PA) to work with the Chair of NHS Greater Glasgow and Clyde. This post

is based at JB Russell House, Gartnavel Royal Hospital and is offered on a permanent basis. We are seeking to appoint an extremely well organised, motivated and enthusiastic individual with previous experience of working in a demanding and challenging PA, Team Secretary or Administrative Officer role together with an understanding of the NHS or a large and complex multisite organisation within the Public or Private sector. The successful candidate will need to be able to manage a fast paced, unpredictable workload with professionalism and above all demonstrate through experience a sound understanding of the need for discretion and diplomacy in a confidential setting.

This role requires the ability to be flexible, along with excellent organisational and communication skills, and be experienced in minute taking at a senior level. The successfully appointed candidate will be expected to undertake all aspects of secretarial/administrative support and have a high level of competency in using Microsoft Office, in particular Word, Excel, Power Point and Teams. In this unique and key role you will have the opportunity to support the Chair of the Board in delivering services across a wide portfolio of high profile and critical work programmes requiring an ability to work collaborative both internally and externally to the organisation.

A proven track record of working at Senior Management/Board level in a busy organisation where competing priorities are a daily challenge is essential. On a day to day basis you can be liaising directly with a wide range of stakeholders including Senior Management Team, Directors, Clinicians, Operational Managers, Non-Executive Board Members , Scottish Government Health Directorate and the Cabinet Secretary's office, MSPs/MPs/MEPs, other health organisations, partner agencies, trade union representatives and members of the public, ensuring that a customer and performance focus promotes a positive image of the organisation.

Applications are welcome from those who have a recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 4, or significant relevant equivalent experience. It is essential that the post-hold can demonstrate a high degree of organisational ability, together with excellent analytical, written and oral communication skills to provide an extensive and comprehensive administrative service to the Chair of NHS Greater Glasgow and Clyde. For more information about the role please refer to the Job Description and Person Specification which can be found at the bottom of this page.

If you would like further information about the role before applying, please contact, in confidence: Leanne Law, Administration Manager (Corporate Services) E-mail: Leanne.Law@nhs.scot or telephone: 0141 201 4614

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have. 
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process. 

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.

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