PIP Legal Scheduler| Legal Assistant

Job description
Description

About us: Demesmin and Dover PLLC. is a well-established law firm with a strong presence in Florida, known for its exceptional legal services and commitment to both clients and employees. Since our inception in 2020, we have experienced remarkable growth, expanding to over +0 employees, and establishing four offices throughout the state.

At Demesmin and Dover PLLC, we pride ourselves on being more than just a law firm; we are a family. Our core values revolve around treating everyone with love, care, and respect, a philosophy we affectionately call “FIRMly”. We believe in fostering a supportive and collaborative work environment where our employees can thrive professionally and personally.

Summary: We are looking for a skilled Scheduler/ Legal Assistant to help our biggest department, PIP. You will be responsible for coordinating all the details throughout the case file.

Duties and Responsibilities:

· Maintain and update the calendars of assigned caseload

· Successfully set Motion Calendar hearings and Special Set hearings, depositions and mediations while being mindful of any court set deadlines pertaining to such

· Communicate with Clients, Judicial Assistants, Mediators and Opposing Counsel to set hearings, mediations, or depositions

· Input hearing information into SharePoint/ Smokeball

· Confirm hearings, depositions, and mediations 1 week prior to scheduled event

· Calendar and Comply with Court Issued Deadlines

· Knowledge of Judges' procedures of various jurisdictions that we may file cases under

· Monitor and manage schedule conflicts, ensuring timely resolution

· Send reminders and notifications regarding upcoming events and deadlines

· Respond to inquiries, relay messages, and provide updates on behalf of attorneys

· Send Correspondence to Clients regarding receipt of Proposal for Settlements

· Requesting Documents from Clients and Opposing Counsel (Proof of Mailing, PIP logs & EOBs, Veri?ed Jurat Page, etc)

· Assist with drafting, e-?ling and serving discovery

· Assist with drafting Notices, Motions, Proposed Orders, Agreed Orders and Joint Stipulations

· Draft and File Notice of Settlement and Voluntary Dismissals, as needed

· E-File Motions, Pleadings and Notices using the Florida E-Filing Portal

Requirements

Qualifications:

· Associate degree and/or paralegal certificate (preferred)

· At least 1 year of working experience in legal services under an attorney or lawyer in a law firm setting.

· Ability to multi-task and have adaptable time management skills

· Excellent verbal and written skills

· Ability to work independently and efficiently

· Detail oriented and highly organized

· Excellent communication and interpersonal skills with a team player attitude

· Proficient in Microsoft Office products (Word, Outlook, Excel, Sharepoint)

· Familiarity of Smokeball or similar case management software

· Familiarity of Court Map, CMS portal and Tri-County Dockets

Benefits:

· Medical

· Vision

· Dental

· Group Life Insurance

· 401(k) Plan + Matching

· Worker’s Compensation

· Employee Assistance Program

· Paid Time Off

· Holidays Off

· Short Term Disability

Salary: $20-22 per hour

Schedule: This position is ON-SITE in our Fort. Lauderdale office, with no remote/ hybrid schedule. Schedule is Monday – Friday, 8-hour shifts, 8:30am-5:30pm

Equal Opportunity Statement: Demesmin & Dover provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, ****** orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify: This employer participates in E-Verify and will provide the federal government with your Form I-+ information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-+ Form.