Job Description
JOB TITLE: Business Operations Associate
Location: Seattle, WA (50% onsite)
Duration: 12 months initial (potential extension/potential right to hire)
Work Schedule: Mon-Fri (normal business hours)
Role Overview
The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.
This role supports day‐to‐day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.
Key Responsibilities:
Capital Equipment Procurement Support
• Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
• Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
• Create and track purchase requisitions and purchase orders in accordance with internal procedures.
• Track order status, delivery schedules, and installation milestones.
• Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
• Ensure all procurement documentation aligns with internal capital approval and compliance processes.
Ad Hoc Laboratory Supply Procurement
• Review laboratory supply requests for completeness, accuracy, and required approvals.
• Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
• Track order fulfillment and follow up with suppliers to support timely delivery.
• Maintain accurate records of orders, confirmations, and receipts.
• Escalate discrepancies, fulfillment issues, or non‐standard requests to senior team members.
Invoice Processing & Reconciliation Support
• Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
• Support invoice reconciliation within Procure‐to‐Pay (P2P) systems.
• Maintain invoice logs and supporting documentation.
• Escalate unresolved invoice issues to procurement or finance partners for resolution.
Operational & Administrative Support
• Maintain organized procurement documentation to support audit readiness and compliance.
• Support process adherence by following defined SOPs and escalation paths.
• Assist senior procurement staff with special projects and initiatives as assigned.
• Continuously learn procurement systems, policies, and best practices.
Systems & Tools
The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:
• Ariba (requisitioning and purchase orders)
• SAP (financial and vendor data)
• Icertis (contract tracking)
• SharePoint (documentation)
• Microsoft Office tools – Access and Outlook (tracking, reporting and communication)
Qualifications & Experience:
• Required bachelor's degree in business administration, scientific discipline, or equivalent qualification
• 4-7 years supporting procurement-related activities or comparable operational roles
• Foundational experience or strong interest in procurement, operations, or supply chain support functions
• Exposure to purchasing, invoicing, or financial processes preferred
• Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines
• Effective communication skills for collaboration across various teams
• Proficiency in Microsoft Excel, Word, and email tools
• Willingness to learn procurement systems and processes with guidance
Success Measures
• Accurate and timely processing of procurement requests
• Thorough and up-to-date documentation maintained
• Effective coordination and communication among stakeholders
• Strict adherence to established procedures and escalation protocols
• Reliable execution and audit readiness
Requirements
• Working knowledge of ERP systems such as SAP and Ariba preferred
• Strong organizational abilities and meticulous attention to detail
• Excellence in verbal and written communication
• Collaborative, service-oriented mindset
• Comfort engaging with both technical and non-technical stakeholders
If hired, you will enjoy the following Eclaro Benefits:
• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If you feel you are qualified with the required skills and if you are interested, please free to send your word version most updated resume TAILORED to the job description above to [email protected] or call (212)804-7476.
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, ****** Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
Location: Seattle, WA (50% onsite)
Duration: 12 months initial (potential extension/potential right to hire)
Work Schedule: Mon-Fri (normal business hours)
Role Overview
The Business Operations Associate provides administrative and operational support to the CTD Strategy, Planning & Operations organization by coordinating procurement activities across capital equipment purchases, ad hoc laboratory supplies, contracts, invoicing, and spend tracking.
This role supports day‐to‐day procurement execution by ensuring requests are processed accurately, documentation is complete, and activities follow established procedures. The coordinator works under the guidance of senior procurement and operations team members and serves as a key point of coordination between internal stakeholders and external vendors.
Key Responsibilities:
Capital Equipment Procurement Support
• Coordinate capital equipment purchase requests by gathering required specifications, documentation, and approvals.
• Support the collection of supplier quotations and route materials for review and approval by senior procurement staff.
• Create and track purchase requisitions and purchase orders in accordance with internal procedures.
• Track order status, delivery schedules, and installation milestones.
• Coordinate communication between Lab Operations, Facilities, and vendors to support delivery and equipment readiness.
• Ensure all procurement documentation aligns with internal capital approval and compliance processes.
Ad Hoc Laboratory Supply Procurement
• Review laboratory supply requests for completeness, accuracy, and required approvals.
• Execute purchase orders using approved suppliers, catalogs, and sourcing channels.
• Track order fulfillment and follow up with suppliers to support timely delivery.
• Maintain accurate records of orders, confirmations, and receipts.
• Escalate discrepancies, fulfillment issues, or non‐standard requests to senior team members.
Invoice Processing & Reconciliation Support
• Track invoice status and identify discrepancies related to pricing, quantities, or proof of receipt.
• Support invoice reconciliation within Procure‐to‐Pay (P2P) systems.
• Maintain invoice logs and supporting documentation.
• Escalate unresolved invoice issues to procurement or finance partners for resolution.
Operational & Administrative Support
• Maintain organized procurement documentation to support audit readiness and compliance.
• Support process adherence by following defined SOPs and escalation paths.
• Assist senior procurement staff with special projects and initiatives as assigned.
• Continuously learn procurement systems, policies, and best practices.
Systems & Tools
The coordinator will support procurement activities using enterprise systems and tools, with training provided as needed. Systems may include:
• Ariba (requisitioning and purchase orders)
• SAP (financial and vendor data)
• Icertis (contract tracking)
• SharePoint (documentation)
• Microsoft Office tools – Access and Outlook (tracking, reporting and communication)
Qualifications & Experience:
• Required bachelor's degree in business administration, scientific discipline, or equivalent qualification
• 4-7 years supporting procurement-related activities or comparable operational roles
• Foundational experience or strong interest in procurement, operations, or supply chain support functions
• Exposure to purchasing, invoicing, or financial processes preferred
• Robust attention to detail and organizational skills to manage multiple priorities and adapt to shifting deadlines
• Effective communication skills for collaboration across various teams
• Proficiency in Microsoft Excel, Word, and email tools
• Willingness to learn procurement systems and processes with guidance
Success Measures
• Accurate and timely processing of procurement requests
• Thorough and up-to-date documentation maintained
• Effective coordination and communication among stakeholders
• Strict adherence to established procedures and escalation protocols
• Reliable execution and audit readiness
Requirements
• Working knowledge of ERP systems such as SAP and Ariba preferred
• Strong organizational abilities and meticulous attention to detail
• Excellence in verbal and written communication
• Collaborative, service-oriented mindset
• Comfort engaging with both technical and non-technical stakeholders
If hired, you will enjoy the following Eclaro Benefits:
• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro
If you feel you are qualified with the required skills and if you are interested, please free to send your word version most updated resume TAILORED to the job description above to [email protected] or call (212)804-7476.
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, ****** Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
💡 Quick Summary
Seeking a career-building opportunity? The Procurement Associate position is now open for candidates interested in the Operations Executive Jobs sector. This role in Seattle offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
