Project Administrator

Position Description:

CGI is currently seeking a Project Admin who has a minimum of 0-2 years working experience in project coordination and/or project administration preferably with experience working in a PMO role supporting Senior Project Admin/Project Control Officer (PCO). Willing to work in Night shift (British Columbia day time) This would be considered a Project Admin position that will provide support to a PCO/project managers and project teams providing admin services to our clients.

Key responsibilities:

Ensure project time entries and task descriptions are valid for projects.
Complete weekly, monthly reporting and invoicing validations.
Manage and organize all project contractual information, including Accounting Summaries and Change Requests, and ensure all documents are properly executed and filed with Finance and on Ensemble;
Maintain the Project Deliverables Checklist for all projects, and ensure that all deliverables are filed on Ensemble along with appropriate client approvals;
Support the project teams with other document or material development as required for the various projects;
Provide logistical support to project teams for such things as submitting RM assignment requests, maintaining client / Member distribution lists, following up with assigned resource on action items, etc.
To ensure consistent and efficient processing of all project administration tasks, such as new engagement setup, RM assignments, Time Report adjustment requests, etc.

The Project Admin is expected to be highly self-motivated and capable of working with minimal supervision. Interpersonal skills are also a key factor since there are requirements to interact with internal and client staff.​

The ideal candidate will have:

Education/Experience

•Graduate/ Post-secondary education in Business Administration or related discipline;

•2 years related experience in consulting/IT department supporting project managers

•PMO process knowledge

Technical Skills

•Intermediate working knowledge of MS Office , including Word, Excel, Outlook, PowerPoint, Visio and Project;

•Experience with invoicing processes in a consulting/project related environment;

•Excellent verbal and written English communication skills;

Soft Skills

•Self-Starter – high energy, highly motivated individual who is looking to assume new/additional responsibilities, grow and develop, with minimal supervision;

•Self-Confident & Self Managing – able to plan and execute tasks in a prescribed organized manner and timeframe without being directed and asked;

•Self-Assured – ability to handle pressure while working on multiple priorities under strict deadlines;

•Team Player – ability to work in a team environment working toward common goals;

•Client Focused – ensuring that the goal of providing internal and external clients with excellent service delivery is main focus;

•Intuitive – can think and plan ahead, develop and enhance processes and look for ways to do things more efficiently and effectively.

•Strong attention to detail;

Nice to Have

•General knowledge of accounting, project management, PeopleSoft;

•A clear understanding of the roles and responsibilities of the Project Administration Team within the CGI office. Skills:
• Finance & Accounting
• Project Management
• Project Management Office