Project Coordinator

Full job description
Requisition ID: 44140


Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace. Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.


Main Purpose and Function

The incumbent will focus on facilitating permit applications for small businesses including business licence approvals. This position will focus on facilitating permit applications for complex renovations to low density housing and permit applications for small businesses. This includes detailed review, coordination, and processing of development and building permit applications for compliance with various by-laws; and coordinating application review between various internal and external review groups, owners, and design professionals from the initial application stage to permit issuance.


Specific Duties/Responsibilities
Performs data and records research from multiple sources such as property files and computer systems (Archives, Microfiche, Electronic Records) for file prior to each intake of a Development Permit Application.
Participates in meetings with other City process groups, owners, and developers and design professionals to provide preliminary zoning and building analysis and policy input prior to and during application process.
Monitors and manages a varied and heavy workload to maintain processing schedules.
Performs technical calculations for smaller multiple residential and moderately complex industrial and commercial projects, and projects involving changes of use, new construction, additions and conversions to ensure the application complies with various By-laws; Zoning and Development By-law, Building By-law, Parking By-law, Official Development Plan By-laws, Protection of Trees By-law, and various policies and guidelines adopted by City Council.
Reviews operational plans of proposed businesses in conjunction with architectural drawings and prepares them for public notification.
Instructs clerical staff on notification area and prepares language within notification postcards, public posting on website and reviews site signage.
Communicates technical information in common terminology for development proposals to the public during notification phase, by phone or in a meeting environment in a positive, helpful manner.
Coordinates, compiles, analyses and documents public notification responses for staff review.
Communicates regularly with both the applicant and public regarding projects, including answering queries pertaining to project specific information, providing up-dates on status and discussing processes related to the project.
Liaises with staff from other departments and other agencies who are involved with the project.
Participates in data entry and compiling of development permit document and records.
Works with minimal supervision answering enquiries from the general public and design professionals related to pertinent By-Law and Council approved policies and guidelines.
Participates in the development and implementation of improvements for the permitting process.
Develops tracking mechanism for applications in process for all other City departments involved. Arranges meetings as necessary with necessary departments to ensure consistency in communication and adherence to developing policy.
Other duties/responsibilities as assigned

Minimum Qualification Requirements

Education and Experience:

Graduation from a two year diploma programme in Building Technology from a recognized Institute of Technology or an equivalent combination of training and experience.
Some knowledge of standard building construction and practices.
Considerable knowledge of the Zoning and Development By-law, Vancouver Building By-Law, Parking By-law and other by-laws in interpreting relevant regulations accurately;
Experience in zoning administration and the ability to assess and interpret architectural plans and application submissions accurately.
Demonstrated ability to read architectural drawings and to perform technical calculations with some experience in plan examination.
Demonstrated ability to interpret and apply relevant by-laws, policies and guidelines in a consistent manner.

Knowledge, Skills and Abilities:

Sound knowledge of departmental policies and procedures involved in processing applications and the ability to communicate and interpret them to others.
Demonstrated time and project management abilities to meet deadlines and to manage a large volume of work with ever changing priorities in a flexible manner, often under pressure.
Excellent interpersonal and communications skills; both verbal and written, the ability to deal tactfully and effectively with a diverse group of internal and external stakeholders. Demonstrated ability to achieve and maintain effective working relationships with staff and the public and an ability convey technical and procedural information.
Demonstrated computer skills for word processing, spreadsheet, data base and presentation applications.
Ability to function as part of a team, while also having the ability to work independently with minimal direction.
Ability to meet transportation requirements.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.


Business Unit/Department: Development, Buildings & Licensing (1250)

Affiliation: CUPE 15 Non Pks

Employment Type: Regular Full Time

Position Start Date: July, 2025

Salary Information: Pay Grade GR-023: $40.34 to $47.62 per hour

Number of Vacancies: 3


Application Close: July 6, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.


Apply now

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

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