Project Officer

Work type: Full Time
Location: Sydney, NSW
Categories: Project Management
Employment Type: Full time, Fixed Term 12-month position.
Remuneration: Level 7 – from $110,073 + 17% superannuation.
Location: Kensington, NSW (Work from Home flexibility)
About the Role

The Project Officer plays a key role in the Provost Office, providing high-level support to the Executive Director, Operations, and the wider team. This flexible role helps drive operational, strategic, and project-related priorities.

With a proactive mindset, the Project Officer manages a mix of admin, project coordination, and communications tasks, working closely with staff across the Provost Office and senior stakeholders across the university.

The role reports to the Executive Director, Operations, and doesn’t have any direct reports.

The successful applicant will possess and have experience in:

Produce communications, including briefing papers, presentations, reports and correspondence, ensuring alignment with the university’s style and tone.
Build and maintain strong working relationships with key stakeholders across the university, supporting effective collaboration and communication to support engagement and delivery of Provost Office projects and strategies.
Proactively engage with data owners and internal stakeholders to synthesise and analyse data and feedback from across the university to produce professional and succinct reports, briefings, and materials for Boards and Committees and other operational and strategic purposes.
Provide senior administrative support to Directors in the Provost Office in line with university procedures and policies, including diary coordination, travel arrangements, financial transactions, and other administrative processes as required.
Support the design and implementation of internal initiatives and manage related workflows, processes, and reporting as well as participate in planning processes as required.
Develop and monitor the delivery of small projects, initiatives, and ad hoc programs, ensuring timely execution against project plans and strategic and operational goals.
Assess and manage project risks and issues and provide solutions where applicable.
Continuously identify and implement improvements to processes, systems, and operations within the Provost Office to increase efficiency and effectiveness.

About You

Relevant tertiary qualifications and subsequent work experience, or an equivalent combination of education and experience, ideally in a complex operational environment.
Proven experience supporting senior leaders and/or managing projects and initiatives with a demonstrated ability to deliver quality outcomes.
Strong organisational and time management skills with the ability to manage competing priorities and respond flexibly to change.
Outstanding written and verbal communication skills, with proven ability to prepare professional documentation for a range of audiences.
Strong analytical and problem-solving skills, with experience providing advice, interpreting policy and procedures, and supporting strategic initiatives.
Exceptional attention to detail in both written and analytical work, including proofreading and editing of project documentation.
Ability to work both independently and collaboratively within a team environment, demonstrating initiative, resourcefulness, and accountability.
Experience working with sensitive and confidential information, with a high level of discretion and professionalism.
Advanced computer literacy, including expertise in Microsoft Office (Outlook, Word, PowerPoint, Excel) and familiarity with database management and intranet platforms.
Experience coordinating and delivering activities in a complex organisational environment, preferably within the higher education sector.
For further information on the role & responsibilities, please refer to the Position Description

How to Apply: Submit your CV & cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) before Sunday 22nd June by 11:55pm.

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.


UNSW Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

Flexible Working Options (work from home, flexible hours etc)
Additional 3 days leave during December festive period.
Career development opportunities
Up to 50% discount on UNSW courses
Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
Discounts and entitlements (retail, education, fitness passport)
Job queries contact: Tai James, Talent Acquisition Consultant

E: tai.james@unsw.edu.au (applications to the address cannot be accepted, please apply online)

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

Position Description

Advertised: 06 Jun 2025 AUS Eastern Standard Time
Applications close: 22 Jun 2025 AUS Eastern Standard Time

 
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