Job Description
Job Overview
We are a high-volume, fast-growing real estate business based in Surrey looking for an Experienced Real Estate Administrator / Operations Manager to become my right hand.
This role is ideal for someone who thrives on structure, deadlines, and responsibility, and who has already worked in a busy real estate office or with a top-producing Realtor or team.
If you enjoy running operations, keeping files audit-ready, and making sure nothing falls through the cracks — this role is for you.
Key Responsibilities
Transaction & Compliance
Prepare and manage all listing and buyer paperwork
Input and manage listings on MLS (Paragon/Matrix)
Track subject removals, completion, and possession dates
Ensure all files are complete and audit-ready (RECBC compliance)
Coordinate with lawyers, lenders, and other agents
Office & Operations
Manage inbox, calendar, and follow-ups
Maintain CRM and client database
Track deals, commissions, invoices, and expenses
Liaise with accountant and brokerage admin as required
Marketing Support
Coordinate listing launches
Order signage, brochures, floor plans, photography
Support basic social media and email marketing execution
Required Experience & Skills
Must-Have
Minimum 2+ years experience as a real estate administrator, transaction coordinator, or office manager
Strong understanding of real estate transactions and deadlines
Experience with MLS systems (Paragon)
Proficiency with Authetisign/DocuSign / digital contracts
Highly organized, detail-oriented, and reliable
Strong written and verbal communication skills
Punjabi, Hindi and English speaking because most of our Clients are Indian.
Nice-to-Have
Experience working with a high-volume Realtor or team
Familiarity with Lone Wolf, Touchbase, or similar tools
CRM experience (Follow Up Boss, KVCore, Salesforce, etc.)
What Success Looks Like
Zero missed deadlines or compliance issues
Files are always audit-ready
Transactions move smoothly without constant supervision
You anticipate issues before they become problems
Compensation & Benefits
Competitive salary: based on experience
Performance-based bonus
Paid time off
Growth opportunity
Long-term stability with a growing business
How to Apply
Please apply with:
Your resume
A short cover note answering:“Why are you a strong fit for this role?”
Only candidates with real estate administration experience will be contacted.
Job Type: Full-time
Pay: $20.00-$30.00 per hour
Work Location: In person
Return
We are a high-volume, fast-growing real estate business based in Surrey looking for an Experienced Real Estate Administrator / Operations Manager to become my right hand.
This role is ideal for someone who thrives on structure, deadlines, and responsibility, and who has already worked in a busy real estate office or with a top-producing Realtor or team.
If you enjoy running operations, keeping files audit-ready, and making sure nothing falls through the cracks — this role is for you.
Key Responsibilities
Transaction & Compliance
Prepare and manage all listing and buyer paperwork
Input and manage listings on MLS (Paragon/Matrix)
Track subject removals, completion, and possession dates
Ensure all files are complete and audit-ready (RECBC compliance)
Coordinate with lawyers, lenders, and other agents
Office & Operations
Manage inbox, calendar, and follow-ups
Maintain CRM and client database
Track deals, commissions, invoices, and expenses
Liaise with accountant and brokerage admin as required
Marketing Support
Coordinate listing launches
Order signage, brochures, floor plans, photography
Support basic social media and email marketing execution
Required Experience & Skills
Must-Have
Minimum 2+ years experience as a real estate administrator, transaction coordinator, or office manager
Strong understanding of real estate transactions and deadlines
Experience with MLS systems (Paragon)
Proficiency with Authetisign/DocuSign / digital contracts
Highly organized, detail-oriented, and reliable
Strong written and verbal communication skills
Punjabi, Hindi and English speaking because most of our Clients are Indian.
Nice-to-Have
Experience working with a high-volume Realtor or team
Familiarity with Lone Wolf, Touchbase, or similar tools
CRM experience (Follow Up Boss, KVCore, Salesforce, etc.)
What Success Looks Like
Zero missed deadlines or compliance issues
Files are always audit-ready
Transactions move smoothly without constant supervision
You anticipate issues before they become problems
Compensation & Benefits
Competitive salary: based on experience
Performance-based bonus
Paid time off
Growth opportunity
Long-term stability with a growing business
How to Apply
Please apply with:
Your resume
A short cover note answering:“Why are you a strong fit for this role?”
Only candidates with real estate administration experience will be contacted.
Job Type: Full-time
Pay: $20.00-$30.00 per hour
Work Location: In person
Return
💡 Quick Summary
Seeking a career-building opportunity? The Real Estate Administrator (Full-Time) position is now open for candidates interested in the Admin Executive sector. This role in Surrey offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.