Receptionist And Administration
Job details
Job description, work day and responsibilities
About the Company
A well-established and reputable organisation is seeking a warm and professional Receptionist to join their Brisbane office. This company operates within a specialised sector, providing essential services and support to medical professionals across Australia. With a strong focus on community impact and innovation, they are known for fostering a collaborative and welcoming workplace.
About the role
As the Receptionist, you will be the welcoming face of the organisation, ensuring seamless and professional front-desk experience while providing essential support to internal teams. Your role will involve managing incoming calls, emails, and visitors, maintaining smooth office operations, and assisting with a variety of administrative tasks. A key part of your day will include connecting members to the appropriate teams, contributing to exceptional service delivery and fostering a positive experience for all stakeholders.
This 3–6-month temporary assignment offers a strong potential for permanency for the right candidate, presenting a valuable opportunity to grow and establish yourself within the organisation.
Key Responsibilities:
Answer and triage incoming calls and emails, directing enquiries to the appropriate departments.
Welcome and assist guests and contractors, representing the organisation with professionalism and warmth.
Coordinate and manage meeting room bookings, ensuring rooms are set up and ready for use.
Reconcile invoices by coding forms and submitting them to the finance team.
Conduct regular office walk-throughs to maintain tidiness and ensure supplies (tea, coffee, stationery) are stocked.
Liaise with external suppliers to manage orders and deliveries of consumables.
Provide administrative support to various teams, including data entry, booking travel, and handling ad hoc tasks.
About you
You are a polished and proactive professional who thrives in fast-paced environments. With a warm and approachable demeanor, you handle multiple responsibilities seamlessly while maintaining a high level of professionalism. Your excellent communication skills – both verbal and written – allow you to engage confidently with internal teams and external stakeholders, ensuring that enquiries are managed efficiently and with care. You bring a calm, organized approach to your work, consistently demonstrating attention to detail and the ability to meet deadlines without compromising quality.
Your background in reception, customer service, or administrative support has shaped you into someone who can manage front-desk operations, coordinate daily office activities, and provide a seamless experience for guests and colleagues. Proficient in Microsoft Teams, SharePoint, and the Office Suite, you are quick to adapt to new systems like Aptify, embracing opportunities to expand your skill set. You are a problem solver at heart, always taking the initiative to ensure the office runs smoothly and your team feels supported. With a positive, collaborative mindset, you see this role as a chance to contribute meaningfully and grow within a welcoming and supportive organisation.
Why MOVE?
This role is more than just a temporary position – it's a chance to step into a company that values its people and invests in their growth. Located in the heart of Brisbane CBD, the office is surrounded by public transport, cafes, restaurants, shops, and parks, making it a convenient and lively place to work.
While this starts as a 3–6-month temporary assignment, there is strong potential for the role to become permanent for the right candidate. The organisation is committed to nurturing talent, providing pathways for career progression, and fostering a culture of continuous development. If you’re looking for a role that offers stability, growth, and a supportive environment, this could be the perfect fit.
Make your MOVE!
If this role resonates with you and you meet the criteria set out above, please apply through the link and include a Cover Letter and Resume in Word format. For more details and a confidential conversation, please call Kitano Chong Nee on 07 3556 107+.
Company address
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Offer ID: #1042969,
Published: 2 hours ago,
Company registered: 7 months ago
