Records and Information Technician

Benefits
Pulled from the full job description
Employee assistance program
Life insurance
Dental care
Extended health care
 
Full job description
Status
Temporary Full-Time
Temporary - Approximate length of assignment, in months
20
Type of Position
a Replacement
Start Date
Immediately
Salary
Per hour
Salary Grade
$33.53 - $36.45
Department
York Region -> Public Works -> Digital&Process Transformation
Location
17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary)
Hybrid work opportunities may apply - CA
Job Description (E)
ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE

Reporting to the Public Works Supervisor, Information Management, and under the guidance of the Records & Information Analyst, is responsible for assisting in the operation, maintenance and support of the Information Asset Management (IAM) program in the Department; providing support to various Departmental IAM initiatives as assigned; providing customized user training and guidance to staff; liaising with all levels of management and staff in the Department; liaising with staff in Corporate IAM Division for the purpose of efficient control of the lifecycle of Departmental records and assisting with designing and developing manual and automated IAM systems in compliance with Corporate IAM policies and standards.

WHAT YOU'LL BE DOING

Assists in the initial stages of records evaluation for the Department, taking inventories and conducting interviews, as appropriate.
Assists with designing and developing systems solutions based on records and information management business practices and requirements.
Enters data into the Region’s IAM software (e.g. Versatile Enterprise, eDOCS) used to track paper and electronic records, as required throughout their life cycle.
Collects, inputs, reviews and tracks data, as required, to complete various Departmental IAM projects (e.g. transfers to off-site storage, destruction batch preparation, records conversions to the Corporate classification scheme, records inventories) and reviews for accuracy and compliance with Corporate IAM policy.
Receives and processes records transfers to inactive storage in accordance with the Region’s established records retention by-law and procedures.
Ensures that Departmental administrative staff prepare accurate and complete box contents listings of records for storage and destruction.
Works, as part of a multi-disciplinary team, and contributes to strategic plans, implementation plans, and ongoing support of Regional information management initiatives within the Department.
Provides consultation and training to Department staff engaged in implementation of the Corporate Records Classification Schedule and System.
Attends seminars, workshops and training and reviews professional and technical literature to stay abreast of current technologies and developments in the IAM field.
WHAT WE'RE LOOKING FOR

Successful completion of a Community College Diploma in Records and Information Management or Library and Information Science or approved equivalent combination of education and experience.
Minimum three (3) years experience in records and information management systems including demonstrated ability to work independently.
Valid Ontario Class “G” driver’s license and reliable vehicle for use on corporate business..
Satisfactory Police Criminal Background Check
Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
Current knowledge of both hard-copy and electronic records and information management systems.
Knowledge of government guidelines and relevant Standards, Acts and Regulations.
Council Approval Date
Scheduled Weekly Hours
35
Scheduled Shifts
8:30 - 16:30
Operational Hours
Close Date
June 18, 2025
# of Hires Needed
1
Union
CUPE Local 4+00
.
Please apply online by 5:00PM EST of the closing date indicated above. As an alternative, you can apply via e-mail to careers@york.ca .

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-+675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-+675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.

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Canada
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