Job Description
Full job description
:
The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.
The City of Thunder Bay is a place where art, culture and nature come together!
Watch this video to learn more about our City at:
Job Description:
POSITION SUMMARY: Under the general supervision of the Supervisor - Talent Acquisition, provides confidential day to day support for the centralized talent acquisition services provided by the Division, which includes creating job postings, coordinating job advertisements, internet and intranet updates, compiling applications, and collecting and verifying employee information related to conditional job offers; and is also responsible for coaching, mentoring and training new staff within the section regarding the Corporation’s recruitment, selection & hiring processes.
MAJOR RESPONSIBILITIES:
Coordinates and monitors Request-to-Hire Forms and creates and releases job postings in the Corporation’s job posting and applicant tracking system, selects applicable screening questions, and posts advertisements on all platforms (i.e. social media, job boards, etc.) and the Corporate Intranet and City website.
Monitors online job postings and closes competitions in the required timeframe.
Compiles applications received using the Corporation’s job posting and application tracking system and verifies seniority.
Coordinates and monitors requests for conditional offers of employment.
Reviews requests for offers of employment to ensure consistency with Corporate policies and procedures, and applicable collective agreement requirements.
Provides information to hiring supervisors related to the recruitment and hiring process (i.e. request to hire forms, Form 8, applicant tracking system, etc.).
Assesses and determines the compensation/benefit details applicable for each conditional offer of employment, using established standard operating procedures and collective agreements.
Makes conditional offers of employment to potential candidates, validates credentials, confirms conditional employment requirements are met (i.e. educational and/or certification requirements, police records checks, immunization records, driver’s licence requirements, etc.), and verifies information received in relation to conditions.
Deals with high volume requests, solves issues as they arise and if required, escalates issues to Supervisor while providing excellent customer service.
Prepares required new hire/rehire documentation using existing templates, including offer/appointment letters and ensuring appropriate language is selected for applicable classifications.
Determines probationary period as per Collective Agreements and prepares documents for distribution; updates tracking system for probationary period requirements.
Follows up regularly with hiring supervisors and candidates to ensure that the conditional offer process moves forward in a timely manner, and closes competitions as vacancies are filled.
Enters employee data and assists with the maintenance of talent acquisition tracking information using spreadsheets and the Corporation’s applicant tracking system.
Responds to inquiries from applicants, potential candidates and hiring supervisors.
Deals with high volume hiring such as the seasonal employment program, essential and hard to fill positions, and works with hiring supervisors to meet hiring needs.
Coaches, mentors and trains new Officers and Assistants regarding the Corporation’s recruitment, selection & hiring processes, consistent with Corporate policies, procedures and collective agreements.
Assists with special talent acquisition events and/or programs (i.e. career fairs, networking events) to source new talent.
Maintains specific filing systems, divisional databases, produces reports, and updates records management using the archiving process for the division.
Provides back-up in the section related to processing payables, receivables, journal entries, scheduling meetings, coordinating the union clearance process, and general reception duties.
Participates in the development, improvement and implementation of internal procedures and procedural manual updates.
Participates in cross training and provides administrative back-up within the section.
Performs such other related duties as may be assigned.
QUALIFICATIONS:
Education/Experience:
Diploma in business, human resources, or related field; and
Three years of related human resources experience; or
Secondary school graduation and six years of related human resources experience
Experience with high volume recruitment
General knowledge of talent acquisition services and legal requirements
Familiarity navigating social media outlets, job boards, online portals and using a job posting and applicant tracking system
Skills/Abilities:
Ability to communicate effectively and concisely, both orally and in writing
Superior customer service skills and the ability to deal with the public and staff in a courteous and tactful manner
Ability to analyze, problem-solve and make required decisions
Must be at an intermediate skill level in keyboarding, advanced skill level in word processing, and intermediate skill level in spreadsheet software
Self-starter with proven organizational and time management skills
Ability to work well under pressure and deadlines in a fast-paced environment
Ability to work well in a team environment
Must be highly professional and have the ability to exercise judgment when dealing with confidential or sensitive issues
Ability to remain calm in stressful situations and prioritize when needed
Strong sense of urgency and ability to adapt to changing circumstances
Assets:
Experience with SAP software
Knowledge and functions of Municipal departments, outside boards and agencies, and local community groups
CONDITIONS OF EMPLOYMENT:
Must sign and abide by Employee Confidentiality Statement
May be required to travel to various work locations and provide own transportation
Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
General Information:
As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.
ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, ****** orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:
Photos
Any certificates that have photo identification
Driver’s licences
Police records checks
Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.
ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.
PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate
:
The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.
The City of Thunder Bay is a place where art, culture and nature come together!
Watch this video to learn more about our City at:
Job Description:
POSITION SUMMARY: Under the general supervision of the Supervisor - Talent Acquisition, provides confidential day to day support for the centralized talent acquisition services provided by the Division, which includes creating job postings, coordinating job advertisements, internet and intranet updates, compiling applications, and collecting and verifying employee information related to conditional job offers; and is also responsible for coaching, mentoring and training new staff within the section regarding the Corporation’s recruitment, selection & hiring processes.
MAJOR RESPONSIBILITIES:
Coordinates and monitors Request-to-Hire Forms and creates and releases job postings in the Corporation’s job posting and applicant tracking system, selects applicable screening questions, and posts advertisements on all platforms (i.e. social media, job boards, etc.) and the Corporate Intranet and City website.
Monitors online job postings and closes competitions in the required timeframe.
Compiles applications received using the Corporation’s job posting and application tracking system and verifies seniority.
Coordinates and monitors requests for conditional offers of employment.
Reviews requests for offers of employment to ensure consistency with Corporate policies and procedures, and applicable collective agreement requirements.
Provides information to hiring supervisors related to the recruitment and hiring process (i.e. request to hire forms, Form 8, applicant tracking system, etc.).
Assesses and determines the compensation/benefit details applicable for each conditional offer of employment, using established standard operating procedures and collective agreements.
Makes conditional offers of employment to potential candidates, validates credentials, confirms conditional employment requirements are met (i.e. educational and/or certification requirements, police records checks, immunization records, driver’s licence requirements, etc.), and verifies information received in relation to conditions.
Deals with high volume requests, solves issues as they arise and if required, escalates issues to Supervisor while providing excellent customer service.
Prepares required new hire/rehire documentation using existing templates, including offer/appointment letters and ensuring appropriate language is selected for applicable classifications.
Determines probationary period as per Collective Agreements and prepares documents for distribution; updates tracking system for probationary period requirements.
Follows up regularly with hiring supervisors and candidates to ensure that the conditional offer process moves forward in a timely manner, and closes competitions as vacancies are filled.
Enters employee data and assists with the maintenance of talent acquisition tracking information using spreadsheets and the Corporation’s applicant tracking system.
Responds to inquiries from applicants, potential candidates and hiring supervisors.
Deals with high volume hiring such as the seasonal employment program, essential and hard to fill positions, and works with hiring supervisors to meet hiring needs.
Coaches, mentors and trains new Officers and Assistants regarding the Corporation’s recruitment, selection & hiring processes, consistent with Corporate policies, procedures and collective agreements.
Assists with special talent acquisition events and/or programs (i.e. career fairs, networking events) to source new talent.
Maintains specific filing systems, divisional databases, produces reports, and updates records management using the archiving process for the division.
Provides back-up in the section related to processing payables, receivables, journal entries, scheduling meetings, coordinating the union clearance process, and general reception duties.
Participates in the development, improvement and implementation of internal procedures and procedural manual updates.
Participates in cross training and provides administrative back-up within the section.
Performs such other related duties as may be assigned.
QUALIFICATIONS:
Education/Experience:
Diploma in business, human resources, or related field; and
Three years of related human resources experience; or
Secondary school graduation and six years of related human resources experience
Experience with high volume recruitment
General knowledge of talent acquisition services and legal requirements
Familiarity navigating social media outlets, job boards, online portals and using a job posting and applicant tracking system
Skills/Abilities:
Ability to communicate effectively and concisely, both orally and in writing
Superior customer service skills and the ability to deal with the public and staff in a courteous and tactful manner
Ability to analyze, problem-solve and make required decisions
Must be at an intermediate skill level in keyboarding, advanced skill level in word processing, and intermediate skill level in spreadsheet software
Self-starter with proven organizational and time management skills
Ability to work well under pressure and deadlines in a fast-paced environment
Ability to work well in a team environment
Must be highly professional and have the ability to exercise judgment when dealing with confidential or sensitive issues
Ability to remain calm in stressful situations and prioritize when needed
Strong sense of urgency and ability to adapt to changing circumstances
Assets:
Experience with SAP software
Knowledge and functions of Municipal departments, outside boards and agencies, and local community groups
CONDITIONS OF EMPLOYMENT:
Must sign and abide by Employee Confidentiality Statement
May be required to travel to various work locations and provide own transportation
Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
General Information:
As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.
ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, ****** orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:
Photos
Any certificates that have photo identification
Driver’s licences
Police records checks
Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.
ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.
PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate
💡 Quick Summary
Seeking a career-building opportunity? The Recruitment Officer (Full-Time) position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Thunder Bay offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
