Job Description
Profile insights
Here’s how the job qualifications align with your profile.
Skills
Organisational skills
Communication skills
Do you have experience in Organisational skills?
Location
Edinburgh
Benefits
Pulled from the full job description
Annual leave
Company pension
Paid volunteer time
Full job description
About the role
We are seeking a dedicated Senior Document Controller to support our UKCS Scotland portfolio on significant East of Scotland infrastructure and civils projects. You’ll be responsible for delivering structured and compliant document control across all project stages, ensuring information flows efficiently, accurately, and securely.
This role will suit someone who thrives in a fast-paced project environment, enjoys problem solving, and takes ownership of ensuring document management excellence across diverse project teams.
What you'll be doing
Implementing, managing, and monitoring CDE setups, workflows, and information management processes.
Ensuring all documentation adheres to ISO 19650 standards and aligns with project contractual requirements.
Controlling documentation throughout the full project lifecycle, maintaining accuracy and traceability.
Coordinating review workflows with project managers, site teams, designers, subcontractors, suppliers, and clients.
Delivering training and system guidance to internal teams and external partners.
Supporting project administrators within your assigned work area.
Identifying issues, providing feedback to project leadership, and promoting continuous improvement.
Maintaining strict confidentiality of sensitive information and supporting a Zero Harm culture.
Who we're looking for
An experienced professional who brings:
Proven experience in document control within major projects.
Strong working knowledge of ISO 19650 naming conventions and BIM concepts.
Experience with CDE platforms and digital project information systems.
Excellent admin, planning, and organisational skills.
Strong communication abilities and confidence in stakeholder engagement.
A proactive mindset, attention to detail, and commitment to accuracy.
The ability to collaborate with wider project teams to achieve best business outcomes.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
25 days paid annual leave (pro rata)
Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK17265
Here’s how the job qualifications align with your profile.
Skills
Organisational skills
Communication skills
Do you have experience in Organisational skills?
Location
Edinburgh
Benefits
Pulled from the full job description
Annual leave
Company pension
Paid volunteer time
Full job description
About the role
We are seeking a dedicated Senior Document Controller to support our UKCS Scotland portfolio on significant East of Scotland infrastructure and civils projects. You’ll be responsible for delivering structured and compliant document control across all project stages, ensuring information flows efficiently, accurately, and securely.
This role will suit someone who thrives in a fast-paced project environment, enjoys problem solving, and takes ownership of ensuring document management excellence across diverse project teams.
What you'll be doing
Implementing, managing, and monitoring CDE setups, workflows, and information management processes.
Ensuring all documentation adheres to ISO 19650 standards and aligns with project contractual requirements.
Controlling documentation throughout the full project lifecycle, maintaining accuracy and traceability.
Coordinating review workflows with project managers, site teams, designers, subcontractors, suppliers, and clients.
Delivering training and system guidance to internal teams and external partners.
Supporting project administrators within your assigned work area.
Identifying issues, providing feedback to project leadership, and promoting continuous improvement.
Maintaining strict confidentiality of sensitive information and supporting a Zero Harm culture.
Who we're looking for
An experienced professional who brings:
Proven experience in document control within major projects.
Strong working knowledge of ISO 19650 naming conventions and BIM concepts.
Experience with CDE platforms and digital project information systems.
Excellent admin, planning, and organisational skills.
Strong communication abilities and confidence in stakeholder engagement.
A proactive mindset, attention to detail, and commitment to accuracy.
The ability to collaborate with wider project teams to achieve best business outcomes.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
25 days paid annual leave (pro rata)
Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK17265
💡 Quick Summary
Seeking a career-building opportunity? The Senior Document Controller position is now open for candidates interested in the Admin Executive sector. This role in Edinburgh offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
