Sentence Administrator

Job Information

Job Requisition ID: 7178+
Ministry: Public Safety and Emergency Services
Location: Calgary
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary/Wage
Scope: Open Competition
Closing Date: June 06, 2025
Classification: Administrative Support 5
Salary: $1,+13.27 to $2,342.4+ bi-weekly ($4+,+36.35 - $61,138.++/year)
Wage: $26,3+/h - $32,31/h


The Public Safety & Emergency Services is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province.


The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.


Role Responsibilities
Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, this position is responsible for the administration of orders made by the court, calculation of sentences, the appearance of inmates in court as ordered and to ensure that the detention of the accused is lawful. This is accomplished by comprehending and correctly interpreting often complex legal documents and other information received from courts, police and judicial stakeholders.


You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court.


In addition to the above outlined duties, the successful candidate will be responsible for:

Maintaining offender warrant files
Comprehending and correctly interpreting legal documents
Preparing, managing, and updating inmate legal files
Complex sentence calculations, including Conditional Sentence Orders
Interpreting complex legal documents and dispositions prepared by the court to ensure lawful detention or release of an accused.
Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
Assisting internal and external stakeholders while applying the Freedom of Information and Protection (FOIP) Act
Data entry within ORCA
General administrative responsibilities

Please

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.


This link will assist you with understanding competencies:


To be successful in this role and working environment, candidates must be able to demonstrate the following competencies:

Creative Problem Solving - Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
Build Collaborative Environments - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner.
Systems Thinking - Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit
Qualifications
High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.


Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).


Equivalency

Directly related education or experience will be considered on the basis of:

1 years of education for 1 year of experience; or
1 year of experience for 1 year education

Assets:

Post-secondary education in Criminal Justice or Legal Administration
Working experience providing criminal law administration assistance.
Experience working, reading, and interpreting legal documents.
Working experience with Government systems such as JOIN, ORCA, or CPIC
Safe-air Training

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

Notes
This posting will be used to fill one temporary full-time and multiple wage positions, located in Calgary, Alberta.


Qualified candidates may be used to fill upcoming vacancies.


Hours of Work: 36.25 hours per week, Monday to Friday.


If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program held in Edmonton. The completion of this training program is mandatory.


Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.


Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.


Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.


Links and information on what the GoA have to offer to prospective employees:

Working for the Alberta Public Service -
Public Service Pension Plan (PSPP) -
Alberta Public Service Benefit Information -
Professional learning and development -
Research Alberta Public Service Careers tool –
Positive workplace culture and work-life balance
Leadership and mentorship programs
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Manisha Seneviratne at Manisha.Seneviratne@gov.ab.ca.

Canada
Alberta
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