Job Description
Full job description
POSITION
Site Administrator
LOCATION
Various Minesites in Northwestern BC - This position will begin as a temporary remote role (Monday to Friday, 8 hours per day, with occasional overtime) and will later transition to a site-based position aligned with site operations and scheduling.
STATUS
Full Time
CLOSING DATE
March 9th, 2026
SALARY
$28.64 - $38.36 per hour
POSITION SUMMARY
TNDC is seeking a highly organized and detail-oriented Site Administrator to support day-to-day operations and ensure the smooth coordination of all administrative activities is completed in a timely manner. In this key role, you will manage travel logistics, maintain accurate site rosters, support scheduling, and expenses and help keep project documentation up to date and compliant.
As a central point of contact for site administration, you will work closely with the Construction Managers.
The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at managing multiple priorities with accuracy and professionalism. This is an excellent opportunity for someone who enjoys supporting team operations, improving systems, and contributing to the successful delivery of project activities.
Responsibilities
Logistics, Scheduling & Site Coordination
Manage travel, lodging, and site access for personnel and subcontractors, ensuring all arrangements are accurate and timely.
Prepare and update travel manifests, keeping records of personnel movements and ensuring smooth logistics.
Maintain and update the site roster, ensuring accuracy in personnel scheduling, shift planning, and workforce availability.
Liaise with camp staff to coordinate accommodations and resolve any logistical issues.
Communicate with site logistics personnel on all incoming/outgoing TNDC personnel and subcontractors.
Support site coordination activities, including team meetings, toolbox talks, and scheduling adjustments to ensure smooth project execution.
Timesheet, LEMS & Data Entry
Enter and maintain timesheets in the project management system for all site personnel, ensuring accuracy in recorded hours.
Assist the Project Controller by ensuring all time and material records are accurate for LEMs and invoicing.
Support data entry for payroll, accounts payable (AP), and procurement records.
Administrative & Document Control
Maintain SharePoint file structures, ensuring all project documentation is organized, accurate, and up to date.
Organize and document project meetings, preparing action registers, meeting minutes, and necessary follow-ups.
Assist in preparing project reports, internal memos, and letters, ensuring clear communication across teams.
Maintain site contact lists for internal use and client coordination.
Procurement & Financial Support
Prepare and process site requisitions for materials, consumables, and project-related purchases.
Track and maintain inventory levels for site consumables, ensuring minimum/maximum thresholds are met.
Identify inefficiencies in administrative processes and recommend process improvements to enhance workflow.
Provide basic technical support for project management tools and administrative software as needed.
Qualifications
2+ years administrative experience in a dynamic, high-volume role; previous experience in construction or a related industry would be an asset - combination of related post- secondary coursework and experience will be considered
Excellent written and oral communication skills with attention to detail
Proficiency with MS Office (Outlook, Word, Excel, etc.); an aptitude for learning new computer systems
Solid keyboarding skills with the attention to detail to find and correct errors in documents
Able to take direction, follow instructions and adapt to changing priorities and multi-task
Cross-cultural awareness with an understanding and sensitivity of the challenges associated with differences in cultural and economic backgrounds
Excellent customer service focus, with an ability to work collaboratively with others and independently as well
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of construction, mining, or industrial site operations, including safety and site access protocols
Understanding of occupational health & safety and regulatory compliance
Project coordination, workforce scheduling, and timekeeping experience
Document control, record-keeping, and report writing
Procurement, vendor, contract, and supply chain administration
Basic accounting, financial administration, and data entry
Strong organizational, time management, and multitasking skills in fast-paced environments
Proficiency in Microsoft Office (Excel, Word, Outlook, Project) and site management software
Effective written and verbal communication, conflict resolution, and problem-solving abilities
Ability to analyze reports, contracts, and compliance documents to make informed decisions
Ability to work independently and collaboratively while maintaining confidentiality and professionalism
Adaptability to changing site conditions and operational priorities
Mentorship and Knowledge Sharing
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.
Working conditions
Employees should have a quiet, dedicated workspace in their home free from distractions.
Prolonged periods of sitting at a desk and working on a computer.
CONDITIONS OF EMPLOYMENT
Ability to pass a mandatory pre-employment drug and ******* screening.
Willingness to sign an Oath of Confidentiality.
Occasional evening or weekend overtime as needed.
Occasional travel to job sites in Northwestern BC.
Valid driver’s license and current abstract.
Must be located in Western Canada.
POSITION
Site Administrator
LOCATION
Various Minesites in Northwestern BC - This position will begin as a temporary remote role (Monday to Friday, 8 hours per day, with occasional overtime) and will later transition to a site-based position aligned with site operations and scheduling.
STATUS
Full Time
CLOSING DATE
March 9th, 2026
SALARY
$28.64 - $38.36 per hour
POSITION SUMMARY
TNDC is seeking a highly organized and detail-oriented Site Administrator to support day-to-day operations and ensure the smooth coordination of all administrative activities is completed in a timely manner. In this key role, you will manage travel logistics, maintain accurate site rosters, support scheduling, and expenses and help keep project documentation up to date and compliant.
As a central point of contact for site administration, you will work closely with the Construction Managers.
The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at managing multiple priorities with accuracy and professionalism. This is an excellent opportunity for someone who enjoys supporting team operations, improving systems, and contributing to the successful delivery of project activities.
Responsibilities
Logistics, Scheduling & Site Coordination
Manage travel, lodging, and site access for personnel and subcontractors, ensuring all arrangements are accurate and timely.
Prepare and update travel manifests, keeping records of personnel movements and ensuring smooth logistics.
Maintain and update the site roster, ensuring accuracy in personnel scheduling, shift planning, and workforce availability.
Liaise with camp staff to coordinate accommodations and resolve any logistical issues.
Communicate with site logistics personnel on all incoming/outgoing TNDC personnel and subcontractors.
Support site coordination activities, including team meetings, toolbox talks, and scheduling adjustments to ensure smooth project execution.
Timesheet, LEMS & Data Entry
Enter and maintain timesheets in the project management system for all site personnel, ensuring accuracy in recorded hours.
Assist the Project Controller by ensuring all time and material records are accurate for LEMs and invoicing.
Support data entry for payroll, accounts payable (AP), and procurement records.
Administrative & Document Control
Maintain SharePoint file structures, ensuring all project documentation is organized, accurate, and up to date.
Organize and document project meetings, preparing action registers, meeting minutes, and necessary follow-ups.
Assist in preparing project reports, internal memos, and letters, ensuring clear communication across teams.
Maintain site contact lists for internal use and client coordination.
Procurement & Financial Support
Prepare and process site requisitions for materials, consumables, and project-related purchases.
Track and maintain inventory levels for site consumables, ensuring minimum/maximum thresholds are met.
Identify inefficiencies in administrative processes and recommend process improvements to enhance workflow.
Provide basic technical support for project management tools and administrative software as needed.
Qualifications
2+ years administrative experience in a dynamic, high-volume role; previous experience in construction or a related industry would be an asset - combination of related post- secondary coursework and experience will be considered
Excellent written and oral communication skills with attention to detail
Proficiency with MS Office (Outlook, Word, Excel, etc.); an aptitude for learning new computer systems
Solid keyboarding skills with the attention to detail to find and correct errors in documents
Able to take direction, follow instructions and adapt to changing priorities and multi-task
Cross-cultural awareness with an understanding and sensitivity of the challenges associated with differences in cultural and economic backgrounds
Excellent customer service focus, with an ability to work collaboratively with others and independently as well
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of construction, mining, or industrial site operations, including safety and site access protocols
Understanding of occupational health & safety and regulatory compliance
Project coordination, workforce scheduling, and timekeeping experience
Document control, record-keeping, and report writing
Procurement, vendor, contract, and supply chain administration
Basic accounting, financial administration, and data entry
Strong organizational, time management, and multitasking skills in fast-paced environments
Proficiency in Microsoft Office (Excel, Word, Outlook, Project) and site management software
Effective written and verbal communication, conflict resolution, and problem-solving abilities
Ability to analyze reports, contracts, and compliance documents to make informed decisions
Ability to work independently and collaboratively while maintaining confidentiality and professionalism
Adaptability to changing site conditions and operational priorities
Mentorship and Knowledge Sharing
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.
Working conditions
Employees should have a quiet, dedicated workspace in their home free from distractions.
Prolonged periods of sitting at a desk and working on a computer.
CONDITIONS OF EMPLOYMENT
Ability to pass a mandatory pre-employment drug and ******* screening.
Willingness to sign an Oath of Confidentiality.
Occasional evening or weekend overtime as needed.
Occasional travel to job sites in Northwestern BC.
Valid driver’s license and current abstract.
Must be located in Western Canada.
💡 Quick Summary
Seeking a career-building opportunity? The Site Administrator position is now open for candidates interested in the Work from home Jobs sector. This role in Altario offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
