Sr. Executive Assistant, Corporate & Legal Affairs

Full job description
At Vitalant, every role contributes to our life-saving mission of helping patients and advancing health through blood and biotherapies. We’re seeking a Senior Executive Assistant, Corporate and Legal Affairs to support this mission by providing high-level administrative expertise to our Chief Legal & Risk Officer/Corporate Secretary and other senior leaders. In this role, you’ll ensure the seamless coordination of executive communications, Board activities, and Legal & Risk operations. With a focus on discretion, professionalism, and efficiency, you’ll help safeguard critical information, strengthen key relationships, and keep executive and Board priorities moving forward—ultimately supporting the strategic work that drives our impact.


Schedule: Monday - Friday
This position will have a hybrid work environment operating from the Scottsdale, AZ location 4 days per week and working from a remote/ at-home office 1 day per week.
Our comprehensive total rewards support you, your family, and your future with:
Medical, dental, and vision insurance
401K + 5% company match
Tuition assistance up to $5k per year
Free basic life and AD&D insurance
Free short-and-long-term disability insurance
Paid time off
Employee Resource Groups
Recognition and perks
As the Sr. Executive Assistant, Corporate & Legal Affairs, you'll get to:

Prepare, edit, and format Board-level documents and executive communications, ensuring accuracy, professionalism, and alignment with organizational standards.
Coordinate Board of Trustees and corporate governance activities, including meeting logistics, governance records, minutes, resolutions, and compliance with regulatory requirements.
Provide high-level executive support including calendar and travel management, drafting communications, overseeing onboarding, timekeeping, and expense reporting, while improving processes for efficiency.
Manage scheduling and logistics for executive meetings and corporate events, overseeing project management, site selection, contracts, and communications.
Maintain corporate governance and legal records for Vitalant and related entities in line with record retention policies.
Partner with and guide other administrative staff, manage departmental budgets, and support audit, regulatory, and tax documentation requests.
Provide advanced support to the Legal & Risk Department by managing systems, coordinating with counsel and finance, tracking litigation and compliance deadlines, and supporting contract lifecycle processes.
Knowledge/ Education
Bachelor’s degree or equivalent combination of education and experience required.
Licenses/ Certifications
Certificate of Paralegal Studies or higher level of certification/education preferred.
Notary Public (State of Arizona) preferred.
Experience
Minimum of seven (7) years of progressively responsible administrative experience supporting C-level executives or senior business leaders required.
Experience in corporate legal, governance, or paralegal roles preferred.
Demonstrated experience preferred in:
Supporting corporate secretarial functions and board governance, including minute-taking and board meeting logistics.
Preparing and managing board documents, ensuring accuracy, confidentiality, and professional presentation.
Working within an in-house corporate environment, legal department or supporting legal operations.
Using platforms such as BoardEffect® (or other board portal) and Thomson Reuters Legal Tracker (or other legal billing and matter management platform).
Operating and troubleshooting boardroom AV technology and presentation tools.
Proven ability to handle sensitive and confidential information with discretion, integrity, and professionalism.
Skills/Abilities
Exceptional organization, time management, and attention to detail, with the ability to manage multiple priorities, projects and meet deadlines.
Strong verbal and written communication skills; able to communicate professionally across all levels of the organization and with external stakeholders.
Ability to represent the organization and oneself in a calm, positive and professional manner in all situations
Demonstrated discretion, diplomacy, and emotional intelligence in handling confidential and sensitive matters.
Proven ability to work independently and collaboratively, adapt to changing priorities, and lead or support as needed.
Accuracy and attention to detail with excellent editing and proof-reading skills and ability to compose and edit well thought-out professional correspondence and meeting minutes.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and video conferencing platforms (Zoom, Teams).
Experience with specialized systems such as BoardEffect board platform, Evisort Contract Lifecycle Management, Legal Tracker billing and matter management system, Concur expense reporting, and Workday timekeeping platforms.
Skilled in records management, project coordination, and process improvement.
Strong customer service orientation and commitment to teamwork and building internal and external relationships.
Professional demeanor with sound judgment and strategic problem-solving capabilities.
Ability to travel occasionally (up to 10%) for meetings or legal matters.
About Us
Vitalant is one of the nation’s largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60,000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.

Job Posting Disclaimer
Please note: Vitalant does not currently hire individuals who reside in the following states — Alabama, Alaska, Delaware, Hawaii, Kansas, Maine, Massachusetts, Nebraska, Oklahoma, Rhode Island, Utah, and Vermont.
Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.


EEO/Disabled/Veterans


Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.


For more EEO information about applicant rights click here

 
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