Job Description
Full job description
Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.
Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.
Join the largest transportation infrastructure group in the world and help connect Canada.
Mission
Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come!
The Sr. Subcontracts Administrator is part of the project Procurement team specializing in the management of construction and service subcontracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Subcontracts Administrator’s responsibilities will focus on administration of existing subcontracts and through the closeout process.
Main Responsibilities
Managing, coordinating and administrating subcontracts and major purchase orders to ensure cost, schedule, and performance requirements are met.
Managing the subcontract change order process for in or out of scope items.
Verification of progress and Rules of Credit (RoC) for billing activities / invoice processing.
Coordinate, evaluate and process payment certifications
Maintain organized system of digital records.
Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance
Understand contractual risks and mitigate as necessary.
Prepare reports to document progress, identify deviation from the construction contract
Draft contractual correspondence
Liaise with subcontractors to resolve issues in a timely manner
Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
Prepare and coordinate change order documentation.
Attend and conduct progress meetings, including preparing and issuing meeting minutes and tracking issues for resolution
Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
Monitor and flag deadlines with time sensitivity
Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
Represent the organization professionally and act professionally with sub-consultants, suppliers, and subcontractor representatives
Attend regular internal coordination meetings to report on progress and issues related to assigned projects
Requirements
Diploma or degree in business, engineering, finance, or other related fields. A combination of experience and education will be considered.
Light Rail Transit project experience will be considered an asset
Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts
Familiar with basic legal documents, contracts and correspondence
Ability to manage and administer pre and post award construction contracts.
Familiar with Unit Price, T&M, and Lump Sum contracts.
Ability to break down contract schedules into a framework to be used for progress monitoring
Advanced computer skills with emphasis on MS Office applications (specifically Excel and Word).
Experience with SharePoint, JDE, Aconex considered an asset.
Contract formation experience would be considered an asset.
Superior attention to detail and follow up skills
Preference will be given to applicants currently residing in Edmonton, Alberta
Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions
Skills, Competencies, Attributes
Ability to work in a team environment
Advanced Microsoft Excel and Word skills
Superior research skills
Strong understanding of contractual and commercial risks
Excellent in drafting contractual letters & notices
Collaborative worker
Desire to learn and to expand responsibilities
DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.
Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.
Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.
Join the largest transportation infrastructure group in the world and help connect Canada.
Mission
Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come!
The Sr. Subcontracts Administrator is part of the project Procurement team specializing in the management of construction and service subcontracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Subcontracts Administrator’s responsibilities will focus on administration of existing subcontracts and through the closeout process.
Main Responsibilities
Managing, coordinating and administrating subcontracts and major purchase orders to ensure cost, schedule, and performance requirements are met.
Managing the subcontract change order process for in or out of scope items.
Verification of progress and Rules of Credit (RoC) for billing activities / invoice processing.
Coordinate, evaluate and process payment certifications
Maintain organized system of digital records.
Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance
Understand contractual risks and mitigate as necessary.
Prepare reports to document progress, identify deviation from the construction contract
Draft contractual correspondence
Liaise with subcontractors to resolve issues in a timely manner
Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
Prepare and coordinate change order documentation.
Attend and conduct progress meetings, including preparing and issuing meeting minutes and tracking issues for resolution
Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
Monitor and flag deadlines with time sensitivity
Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
Represent the organization professionally and act professionally with sub-consultants, suppliers, and subcontractor representatives
Attend regular internal coordination meetings to report on progress and issues related to assigned projects
Requirements
Diploma or degree in business, engineering, finance, or other related fields. A combination of experience and education will be considered.
Light Rail Transit project experience will be considered an asset
Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts
Familiar with basic legal documents, contracts and correspondence
Ability to manage and administer pre and post award construction contracts.
Familiar with Unit Price, T&M, and Lump Sum contracts.
Ability to break down contract schedules into a framework to be used for progress monitoring
Advanced computer skills with emphasis on MS Office applications (specifically Excel and Word).
Experience with SharePoint, JDE, Aconex considered an asset.
Contract formation experience would be considered an asset.
Superior attention to detail and follow up skills
Preference will be given to applicants currently residing in Edmonton, Alberta
Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions
Skills, Competencies, Attributes
Ability to work in a team environment
Advanced Microsoft Excel and Word skills
Superior research skills
Strong understanding of contractual and commercial risks
Excellent in drafting contractual letters & notices
Collaborative worker
Desire to learn and to expand responsibilities
DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.
💡 Quick Summary
Seeking a career-building opportunity? The Sr. Subcontracts Administrator position is now open for candidates interested in the Legal Jobs sector. This role in Edmonton offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
