Job Description
MAIN PURPOSE
Stock Administrator will ensure the smooth operation of the boutique for everything related to:
1.Stock administration & inventory control.
2.Safe keeping & storage of products.
3.Logistics coordination & stock replenishment
4.Stock & operational audit
5.Filing, record & invoice management
6.After sales portoflio
KEY RESPONSIBILITIES
STOCK MANAGEMENT & INVENTORY CONTROL:
• To implement Richemont policies, rules, & procedures with respect to stock control & audit.
• To streamline & develop the logistic/storage processes to gain time and efficiency.
• To ensure the acceptance and registration of the deliveries with maximum accuracy and efficiency.
• To proactively log and integrate the stock into NSI prior to releasing the products to the shop floor
• To ensure that all the products are labelled (on the sales floor & in the safe area).
• To ensure the correct and timely information input in NSI retail system: transfers, rebalancing, returns - with great care for the products and in full accordance with the processes, rules, and procedures.
• To ensure all the enquiries/issues related to stock management are resolved in a timely manner.
• To manage the process of in and out consignment (and its archive) related to sticker maintenance, photo shootings, events, staff consignment and private views.
• To ensure smooth implementation of monthly sticker maintenance in coordination with LWW by following procedure in tune with maison policies.
• To monitor and perform the products' rebalancing requests if needed by implementing Cartier procedures with a high level of attention to detail and no discrepancies
• Assist in carrying out cycle counts & biannual stock takes & communicate the inventory results to the team and management.
• To report any discrepancies & provide explanations of stock losses in an appropriate format and on daily/weekly/monthly basis to boutique management.
STOCK MAINTENANCE:
• To ensure the proper storage of products & subsequently avoid the occurrence of any damages.
• Report the occurrence of any damages to the team and management.
• To ensure all sections of the stock room are well organised at all the times.
• To work with the store management team to ensure adequate stock levels are maintained
• To demonstrate non-compromise attitude and approach along with the precision and reliability within daily routine
ARCHIVING & RECORD MAINTENANCE:
• Filing & maintenance of relevant boutique documentation in an orderly manner
• To ensure the archive & storage of stock related documentation is in perfect condition at all the time.
AFTER SALES MANAGEMENT:
• Managing repair orders received from clients & coordination between boutique team & service centre/CS team including but not restricted to record keeping
JOB PROFILE:
Education:
Graduate
Required experience:
1.Minimum 3 -5 years of successful stock administration & management with a global luxury goods company
2.Knowledge of retail is mandatory
Technical skills / abilities:
1.Computer skills including: Word, Excel, and Power Point are a must.
2.Good understanding of supply chain procedures
3.Fluent in English
Personal skills
The successful candidate will have the following personal qualities:
1.Excellent organization skills
2.Proficient in Interpersonal skills & Good communication (written and spoken English)
3.Ability to work proactively & independently
Stock Administrator will ensure the smooth operation of the boutique for everything related to:
1.Stock administration & inventory control.
2.Safe keeping & storage of products.
3.Logistics coordination & stock replenishment
4.Stock & operational audit
5.Filing, record & invoice management
6.After sales portoflio
KEY RESPONSIBILITIES
STOCK MANAGEMENT & INVENTORY CONTROL:
• To implement Richemont policies, rules, & procedures with respect to stock control & audit.
• To streamline & develop the logistic/storage processes to gain time and efficiency.
• To ensure the acceptance and registration of the deliveries with maximum accuracy and efficiency.
• To proactively log and integrate the stock into NSI prior to releasing the products to the shop floor
• To ensure that all the products are labelled (on the sales floor & in the safe area).
• To ensure the correct and timely information input in NSI retail system: transfers, rebalancing, returns - with great care for the products and in full accordance with the processes, rules, and procedures.
• To ensure all the enquiries/issues related to stock management are resolved in a timely manner.
• To manage the process of in and out consignment (and its archive) related to sticker maintenance, photo shootings, events, staff consignment and private views.
• To ensure smooth implementation of monthly sticker maintenance in coordination with LWW by following procedure in tune with maison policies.
• To monitor and perform the products' rebalancing requests if needed by implementing Cartier procedures with a high level of attention to detail and no discrepancies
• Assist in carrying out cycle counts & biannual stock takes & communicate the inventory results to the team and management.
• To report any discrepancies & provide explanations of stock losses in an appropriate format and on daily/weekly/monthly basis to boutique management.
STOCK MAINTENANCE:
• To ensure the proper storage of products & subsequently avoid the occurrence of any damages.
• Report the occurrence of any damages to the team and management.
• To ensure all sections of the stock room are well organised at all the times.
• To work with the store management team to ensure adequate stock levels are maintained
• To demonstrate non-compromise attitude and approach along with the precision and reliability within daily routine
ARCHIVING & RECORD MAINTENANCE:
• Filing & maintenance of relevant boutique documentation in an orderly manner
• To ensure the archive & storage of stock related documentation is in perfect condition at all the time.
AFTER SALES MANAGEMENT:
• Managing repair orders received from clients & coordination between boutique team & service centre/CS team including but not restricted to record keeping
JOB PROFILE:
Education:
Graduate
Required experience:
1.Minimum 3 -5 years of successful stock administration & management with a global luxury goods company
2.Knowledge of retail is mandatory
Technical skills / abilities:
1.Computer skills including: Word, Excel, and Power Point are a must.
2.Good understanding of supply chain procedures
3.Fluent in English
Personal skills
The successful candidate will have the following personal qualities:
1.Excellent organization skills
2.Proficient in Interpersonal skills & Good communication (written and spoken English)
3.Ability to work proactively & independently
💡 Quick Summary
Seeking a career-building opportunity? The Stock Admin position is now open for candidates interested in the Admin Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.