Job Description
Why Bates Wells?
We’re an award winning, purpose driven City law firm. We were the first UK law firm to become a B Corp and are the highest scoring global law firm in the B Corp community. Globally recognised as the market leading UK firm for charities and purpose-driven organisations, our commercial teams are also using law as a force for good and driving change from the inside out.
Our values are key to our success, and you’ll be able to make a real impact from day one.
Come and join the firm who have a standout and authentic commitment to a triple bottom line, where we’ll never prioritise profit over people and planet.
The role
We are looking for a proactive and enthusiastic Team Assistant to support our Real Estate Team in delivering high-quality, comprehensive, efficient, and effective matter and client management, and administrative support services.
This is an excellent opportunity for someone who is eager to learn and develop their career within an administrative role in a professional services environment.
The role is to work Monday to Friday, 9.30am to 5.30pm. With 4 days a week in the office for the first 3 months. As with all industries that are client-focussed, some flexibility is required.
Key Responsibilities
Working alongside our Practice Assistants and Junior Practice Assistants, you will provide effective, collaborative, and high-quality support to fee earners.
Responsibilities will include:
Providing administrative support to fee earners and the wider team.
Assisting with matter opening, billing, and general file management.
Supporting fee earners and getting involved in legal work where appropriate.
Acting as team cover and providing float support across departments as needed.
Managing and maintaining case management systems and ensuring data accuracy.
Supporting with the coordination of client-related documents and correspondence.
Support may be provided to more than one department, and departments may change from time to time to reflect the firm’s structure and requirements.
About You
Previous experience in an administrative or Team Assistant role, ideally within a law firm or professional services environment.
Strong organisational skills, attention to detail, and the ability to prioritise effectively.
Confident communication and relationship-building skills, with a collaborative and adaptable approach.
Good IT literacy, including proficiency in Microsoft Word, Excel, and PowerPoint, and experience using case management systems.
Minimum of 4 GCSEs (Grade 5/C or above), including English Language and Maths.
A friendly, professional, and enthusiastic outlook, with a commitment to learning and contributing to a supportive team culture.
What are we like to work for?
Impact-Driven Purpose: We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
Committed to the Climate: Through our Climate & Nature Group, we reduce environmental impact and drive a just transition to net zero.
Championing Inclusion: We foster a diverse, inclusive culture where creativity and innovation thrive.
Flexible and Hybrid Working: Our hybrid model supports balance, with part-time options and at least two office days weekly.
Progressive Benefits: We offer sustainable pensions, IVF support, private healthcare, and more for your well-being and growth.
At Bates Wells, equity, diversity, and inclusion are part of who we are and how we work. As a B Corp and purpose-driven law firm, we’re committed to building a workplace that is fair, inclusive, and representative of all.
About Bates Wells
At Bates Wells, we’re not the average law firm. We believe that actions speak louder than words. We strive to do the right thing as a business and to help our clients make a positive impact on their people and society.
Recruitment at Bates Wells – The use of AI
At Bates Wells, we are committed to transparency and fairness in our recruitment processes. We understand the importance of ensuring that our methods align with best practices and respect the privacy and rights of all candidates.
We would like to clarify that we do not use artificial intelligence (AI) to screen, sift, score, reject, or approve any recruitment decisions, at any stage of our recruitment process. Our recruitment decisions are made by hiring managers and the HR team, ensuring a personal and thoughtful approach to each candidate.
We do utilise AI technology in a limited capacity to enhance our recruitment process. Specifically, we use Metaview to record and transcribe interviews. This tool helps us maintain accurate records of interviews, to support objective scoring of answers based on evidence and ensures that we can review and reflect on the conversations held during the recruitment process. Importantly, Metaview is not used to evaluate candidates or make any decisions regarding their suitability for a role.
We are committed to maintaining the highest standards of privacy and fairness in our recruitment processes and will continue to review and update our practices to ensure compliance with all relevant regulations and guidelines.
We’re an award winning, purpose driven City law firm. We were the first UK law firm to become a B Corp and are the highest scoring global law firm in the B Corp community. Globally recognised as the market leading UK firm for charities and purpose-driven organisations, our commercial teams are also using law as a force for good and driving change from the inside out.
Our values are key to our success, and you’ll be able to make a real impact from day one.
Come and join the firm who have a standout and authentic commitment to a triple bottom line, where we’ll never prioritise profit over people and planet.
The role
We are looking for a proactive and enthusiastic Team Assistant to support our Real Estate Team in delivering high-quality, comprehensive, efficient, and effective matter and client management, and administrative support services.
This is an excellent opportunity for someone who is eager to learn and develop their career within an administrative role in a professional services environment.
The role is to work Monday to Friday, 9.30am to 5.30pm. With 4 days a week in the office for the first 3 months. As with all industries that are client-focussed, some flexibility is required.
Key Responsibilities
Working alongside our Practice Assistants and Junior Practice Assistants, you will provide effective, collaborative, and high-quality support to fee earners.
Responsibilities will include:
Providing administrative support to fee earners and the wider team.
Assisting with matter opening, billing, and general file management.
Supporting fee earners and getting involved in legal work where appropriate.
Acting as team cover and providing float support across departments as needed.
Managing and maintaining case management systems and ensuring data accuracy.
Supporting with the coordination of client-related documents and correspondence.
Support may be provided to more than one department, and departments may change from time to time to reflect the firm’s structure and requirements.
About You
Previous experience in an administrative or Team Assistant role, ideally within a law firm or professional services environment.
Strong organisational skills, attention to detail, and the ability to prioritise effectively.
Confident communication and relationship-building skills, with a collaborative and adaptable approach.
Good IT literacy, including proficiency in Microsoft Word, Excel, and PowerPoint, and experience using case management systems.
Minimum of 4 GCSEs (Grade 5/C or above), including English Language and Maths.
A friendly, professional, and enthusiastic outlook, with a commitment to learning and contributing to a supportive team culture.
What are we like to work for?
Impact-Driven Purpose: We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
Committed to the Climate: Through our Climate & Nature Group, we reduce environmental impact and drive a just transition to net zero.
Championing Inclusion: We foster a diverse, inclusive culture where creativity and innovation thrive.
Flexible and Hybrid Working: Our hybrid model supports balance, with part-time options and at least two office days weekly.
Progressive Benefits: We offer sustainable pensions, IVF support, private healthcare, and more for your well-being and growth.
At Bates Wells, equity, diversity, and inclusion are part of who we are and how we work. As a B Corp and purpose-driven law firm, we’re committed to building a workplace that is fair, inclusive, and representative of all.
About Bates Wells
At Bates Wells, we’re not the average law firm. We believe that actions speak louder than words. We strive to do the right thing as a business and to help our clients make a positive impact on their people and society.
Recruitment at Bates Wells – The use of AI
At Bates Wells, we are committed to transparency and fairness in our recruitment processes. We understand the importance of ensuring that our methods align with best practices and respect the privacy and rights of all candidates.
We would like to clarify that we do not use artificial intelligence (AI) to screen, sift, score, reject, or approve any recruitment decisions, at any stage of our recruitment process. Our recruitment decisions are made by hiring managers and the HR team, ensuring a personal and thoughtful approach to each candidate.
We do utilise AI technology in a limited capacity to enhance our recruitment process. Specifically, we use Metaview to record and transcribe interviews. This tool helps us maintain accurate records of interviews, to support objective scoring of answers based on evidence and ensures that we can review and reflect on the conversations held during the recruitment process. Importantly, Metaview is not used to evaluate candidates or make any decisions regarding their suitability for a role.
We are committed to maintaining the highest standards of privacy and fairness in our recruitment processes and will continue to review and update our practices to ensure compliance with all relevant regulations and guidelines.
💡 Quick Summary
Seeking a career-building opportunity? The Team Assistant - Real Estate position is now open for candidates interested in the Legal Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
