Job Description
Publicis Media harnesses the power of modern media through leading agency brands Dysrupt, Infinite Roar, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith, as well as global accelerator PMX; immersive experience group PMCI (inclusive of Picture Motion and RDL Worldwide); and access to integrated platform-based technologies and offerings from CJ, Epsilon and Influential. A key business solution of Publicis Groupe ([Euronext Paris FR0000XXXXXX, CAC 40]), Publicis Media’s digital-first, data-driven global solutions deliver client value and drive growth in a platform-powered world. It is present in over 100 countries with over 23,000 employees worldwide.
Overview
The Human Resources Coordinator is the backbone of the Talent team. You will be the first line of contact for employees. The HR Coordinator is responsible for all facets of the onboarding process for new hires, general daily questions from employees and managers, maintaining data and systems, and supporting all other Talent programs and policies. You will report to the Associate Director, Talent for the Midwest region.
Responsibilities
• Be a resource for general employee questions regarding Company benefits and procedures
• Primary escalation point of payroll and benefits issues from or to centralized support function from employees
• Responsible for new hire set up and onboarding, including new hire orientation and partnering with Finance, IT, and Facilities to ensure onboarding for all new team members nationally
• Administrator for employee systems, granting and terminating access and updating information
• Prepare payroll paperwork twice per month according to payroll deadlines for new hires, compensation changes, terminations.
• Pull data and creating ad hoc reports from a variety of systems
• Conduct regular audits for data integrity and accuracy, and resolves issues
• Coordinate logistics and communications of HR programs, information sessions
• Take on projects relating to achievement of Talent and goals
Qualifications
Accountable - Accountable for accurate execution of projects and tasks
Collaboration - Builds partnerships and work with others to meet shared goals; relate well to all kinds of people-up, down, and sideways, inside and outside the organization; build appropriate relationships; can diffuse even high-tension situations; know personal strengths, weaknesses, opportunities, and limits
Communication – We move fast around here. Only through constant, open communications do we make sure we stay aligned.
Composure –It can be hard to discern the important tasks. You can assess an ask and move forward deliberately, without letting the work run them!
Innovation – Be willing to explore new ways of looking at things rather than staying within comfort zone. We love new and better ways of doing things; move beyond traditional ways of doing things; push past the status quo
ADDITIONAL SKILLS
• 1-3 years in a Human Resources role or role with transferrable skills
• An understanding of Excel (can maintain complex spreadsheets)
• Knowledge of HRIS systems
• Knowledge of payroll and benefit practices
Additional information
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].
All your information will be kept confidential according to EEO guidelines.
Compensation Range: $40,280 - $53,445 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11 May 2026.
#LI-JM2
Overview
The Human Resources Coordinator is the backbone of the Talent team. You will be the first line of contact for employees. The HR Coordinator is responsible for all facets of the onboarding process for new hires, general daily questions from employees and managers, maintaining data and systems, and supporting all other Talent programs and policies. You will report to the Associate Director, Talent for the Midwest region.
Responsibilities
• Be a resource for general employee questions regarding Company benefits and procedures
• Primary escalation point of payroll and benefits issues from or to centralized support function from employees
• Responsible for new hire set up and onboarding, including new hire orientation and partnering with Finance, IT, and Facilities to ensure onboarding for all new team members nationally
• Administrator for employee systems, granting and terminating access and updating information
• Prepare payroll paperwork twice per month according to payroll deadlines for new hires, compensation changes, terminations.
• Pull data and creating ad hoc reports from a variety of systems
• Conduct regular audits for data integrity and accuracy, and resolves issues
• Coordinate logistics and communications of HR programs, information sessions
• Take on projects relating to achievement of Talent and goals
Qualifications
Accountable - Accountable for accurate execution of projects and tasks
Collaboration - Builds partnerships and work with others to meet shared goals; relate well to all kinds of people-up, down, and sideways, inside and outside the organization; build appropriate relationships; can diffuse even high-tension situations; know personal strengths, weaknesses, opportunities, and limits
Communication – We move fast around here. Only through constant, open communications do we make sure we stay aligned.
Composure –It can be hard to discern the important tasks. You can assess an ask and move forward deliberately, without letting the work run them!
Innovation – Be willing to explore new ways of looking at things rather than staying within comfort zone. We love new and better ways of doing things; move beyond traditional ways of doing things; push past the status quo
ADDITIONAL SKILLS
• 1-3 years in a Human Resources role or role with transferrable skills
• An understanding of Excel (can maintain complex spreadsheets)
• Knowledge of HRIS systems
• Knowledge of payroll and benefit practices
Additional information
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].
All your information will be kept confidential according to EEO guidelines.
Compensation Range: $40,280 - $53,445 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11 May 2026.
#LI-JM2
💡 Quick Summary
Seeking a career-building opportunity? The (Temp) HR Coordinator position is now open for candidates interested in the Human Resource (HR) Jobs sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Human Resource (HR) Jobs is a plus.
