Job Description
Job Title: Trainee Project Coordinator
Department: Projects (Aftersales)
Reporting to: After Sales Lead
Location: London
Salary: £28,000 -£34,000
Desired start date: ASAP
About Artus Air Ltd
Positive change through patented innovation
The company has designed and developed patent-protected, specialist products that are
on track to revolutionise the way buildings are cooled and heated.
They aim to reduce energy consumption and carbon emissions and lead positive change
within the HVAC industry.
Significant sales growth is planned for the next five years currently targeting commercial,
residential and hotel environments.
Artus exists to advance and apply innovative design and precision engineering for the benefit of the public and environment.
About the Role
Job Description:
As a Junior Project Coordinator, you will assist the Aftersales team with administrative and
coordination tasks across multiple live projects.
This is an exciting opportunity to grow alongside the business, providing administrative
support and gaining learning opportunities under the guidance of the Project
Coordinator and wider team.
This role will suit someone highly organised, proactive, and detail-oriented, who is looking
to build a career in project delivery, client support, or operations within the engineering
and HVAC sector.
Key Responsibilities:
Project & Admin Support
Assist the Project Coordinator with basic coordination tasks and shadow project activities
Support scheduling of meetings and site visits under supervision
Help maintain project folders and trackers with guidance
Learn to use CRM/ticketing systems and assist with logging queries
Support documentation efforts and learn to draft minutes and actions
Communication & Process
Assist in managing the shared Aftersales phone line and support email
Support handling of customer queries with supervision
Communicate updates clearly to engineers, clients, and suppliers
Learn internal process timelines and assist in monitoring them (e.g., ticket deadlines, pre-
start lead times)
Logistics & Procurement
Support logistics planning tasks under supervision
Assist with procurement tasks and learn supplier coordination
Support coordination of deliveries and learn QA tool tracking
Assist in tracking quotes and invoices with guidance from the commercial team
Health & Safety
Assist in filing RAMS and H&S documentation and learn submission processes
Learn documentation submission procedures and assist with portal uploads
Reporting & Quality Assurance
Support data collation for reports and learn reporting standards
Assist in tracking SLA compliance and understand quality benchmarks
Observe and assist QA checks under supervision of the Quality ManagerThis list is indicative of duties and / or responsibilities and is not exhaustive, the role will
develop over time, and this will be reflected in the job specification.
About the Person
Skills & Competencies
Willing to learn organisational skills and develop attention to detail
Eager to improve written and verbal communication skills
Good familiarity with Microsoft Office and willingness to learn
Willing to learn task management and prioritisation in a fast-paced environment
Motivated to develop proactivity and confidence in following up actions
Keen interest in HVAC, engineering, or technical project delivery and learning
Experience (desirable but not essential)
Exposure to office or admin work is a plus
Interest in gaining exposure to engineering or construction environments
Competent using CRM systems and structured ticketing platforms
Outlook and Approach
Comfortable putting forward ideas for better/ leaner working practices and
processes.
Self-motivated and proactive
A passion for innovation.
Comfortable with getting stuck in where help is needed.
Job Type: Full-time
Pay: £28,000.00-£34,000.00 per year
Benefits:
Company pension
Cycle to work scheme
Language:
English (required)
Work authorisation:
United Kingdom (required)
Work Location: Hybrid remote in London W1F
Department: Projects (Aftersales)
Reporting to: After Sales Lead
Location: London
Salary: £28,000 -£34,000
Desired start date: ASAP
About Artus Air Ltd
Positive change through patented innovation
The company has designed and developed patent-protected, specialist products that are
on track to revolutionise the way buildings are cooled and heated.
They aim to reduce energy consumption and carbon emissions and lead positive change
within the HVAC industry.
Significant sales growth is planned for the next five years currently targeting commercial,
residential and hotel environments.
Artus exists to advance and apply innovative design and precision engineering for the benefit of the public and environment.
About the Role
Job Description:
As a Junior Project Coordinator, you will assist the Aftersales team with administrative and
coordination tasks across multiple live projects.
This is an exciting opportunity to grow alongside the business, providing administrative
support and gaining learning opportunities under the guidance of the Project
Coordinator and wider team.
This role will suit someone highly organised, proactive, and detail-oriented, who is looking
to build a career in project delivery, client support, or operations within the engineering
and HVAC sector.
Key Responsibilities:
Project & Admin Support
Assist the Project Coordinator with basic coordination tasks and shadow project activities
Support scheduling of meetings and site visits under supervision
Help maintain project folders and trackers with guidance
Learn to use CRM/ticketing systems and assist with logging queries
Support documentation efforts and learn to draft minutes and actions
Communication & Process
Assist in managing the shared Aftersales phone line and support email
Support handling of customer queries with supervision
Communicate updates clearly to engineers, clients, and suppliers
Learn internal process timelines and assist in monitoring them (e.g., ticket deadlines, pre-
start lead times)
Logistics & Procurement
Support logistics planning tasks under supervision
Assist with procurement tasks and learn supplier coordination
Support coordination of deliveries and learn QA tool tracking
Assist in tracking quotes and invoices with guidance from the commercial team
Health & Safety
Assist in filing RAMS and H&S documentation and learn submission processes
Learn documentation submission procedures and assist with portal uploads
Reporting & Quality Assurance
Support data collation for reports and learn reporting standards
Assist in tracking SLA compliance and understand quality benchmarks
Observe and assist QA checks under supervision of the Quality ManagerThis list is indicative of duties and / or responsibilities and is not exhaustive, the role will
develop over time, and this will be reflected in the job specification.
About the Person
Skills & Competencies
Willing to learn organisational skills and develop attention to detail
Eager to improve written and verbal communication skills
Good familiarity with Microsoft Office and willingness to learn
Willing to learn task management and prioritisation in a fast-paced environment
Motivated to develop proactivity and confidence in following up actions
Keen interest in HVAC, engineering, or technical project delivery and learning
Experience (desirable but not essential)
Exposure to office or admin work is a plus
Interest in gaining exposure to engineering or construction environments
Competent using CRM systems and structured ticketing platforms
Outlook and Approach
Comfortable putting forward ideas for better/ leaner working practices and
processes.
Self-motivated and proactive
A passion for innovation.
Comfortable with getting stuck in where help is needed.
Job Type: Full-time
Pay: £28,000.00-£34,000.00 per year
Benefits:
Company pension
Cycle to work scheme
Language:
English (required)
Work authorisation:
United Kingdom (required)
Work Location: Hybrid remote in London W1F
💡 Quick Summary
Seeking a career-building opportunity? The Trainee Project Co-ordinator position is now open for candidates interested in the Operations Executive Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
