Job Description
Position: Visual Arts Coordinator (VAC)
Organization: Fairbanks Arts Association
Compensation: $23–$25/hour DOE
Schedule: Full-time (30–40 hours/week), including some evenings and weekends
Reports to: Executive Director
Location: In-office (remote work by approval only), located at 2300 Airport Way, Fairbanks, AK 99701 in the Alaska Centennial Center for the Arts in Alaskaland (previously known as Pioneer Park)
Position Overview
The Visual Arts Coordinator (VAC) works collaboratively with staff to implement and manage visual arts programming, exhibitions, and gift shop operations. This role coordinates artists, volunteers, and logistics; oversees communications and materials; and supports participation and engagement across programs.
The VAC works closely with the Exhibition Technician (ET), who leads physical installation. The VAC coordinates artist/curator communications, manages inventory and documentation, supports installation, and ensures the ET has the necessary materials and information.
The VAC also manages gallery docents and volunteers, including scheduling, training, and coordination for exhibitions, First Fridays, and related events.
This position is ideal for a highly organized, proactive professional who enjoys public interaction, project management, and working in a collaborative, deadline-driven environment.
Physical Requirements:
Occasionally lift/move up to 50 lbs
Occasional travel to off-site program locations
While this is largely an administrative position requiring a great deal of computer-related work, installation weeks and event days may involve long periods of standing, walking up and down stairs, and moving around.
Key Responsibilities
Program & Exhibition Coordination
Implement visual arts programs in coordination with staff (volunteers, publicity, sales, logistics)
Coordinate exhibition logistics, including artist communications, materials, and scheduling
Prepare exhibition materials (labels, statements, inventory, contracts, prospectuses)
Manage monthly exhibition processes, including intake and end-of-month wrap-up (inventory, sales, artist/buyer coordination)
Coordinate artwork sales, including packaging, shipping, and customer communication
Support installation processes in collaboration with the ET
Volunteer & Docent Management
Recruit, train, and schedule gallery docents
Coordinate volunteer support for exhibitions, installations, and events
Maintain clear and timely communication with volunteers
Scheduling & Administration
Maintain internal program schedules and calendars
Track and file exhibition and gift shop sales and reports
Maintain program files (physical and digital), policies, procedures, and documentation
Prepare weekly staff updates and maintain regular communication with exhibitors and stakeholders
Serve as staff liaison to the Visual Arts Committee (minutes, coordination, reporting)
Gift Shop Management
Manage inventory, barcoding, and database updates
Coordinate artist relationships, including restocking and recruitment
Support the annual inventory of consigned and organizational items
Ensure a well-curated selection of Interior Alaskan artwork
Development & Reporting
Assist in preparing grant and sponsorship materials with the Executive Director
Prepare program reports for funders
Collect and track data for grants, reports, and presentations
Community Engagement
Connect audiences with exhibitions and programs
Participate in organizational and community events as needed
Programs Overseen
Monthly Bear Gallery exhibitions (juried, traveling, open entry, solo/group)
Workshops and artist talks
Annual exhibition application process
Visual Arts Committee
Quarterly exhibitions at Fairbanks City Hall
Community and seasonal events, including:
Chena Lake Art & Music Festival (summer)
Arts & Crafts Rummage Sale (spring/fall)
Handmade Holiday Market (winter)
Outreach events (e.g., Midnight Sun Festival)
Additional mission-aligned opportunities as they arise
Qualifications
Strong interpersonal, written, and verbal communication skills
Ability to represent the organization professionally and accurately
Excellent organizational, project management, and time management skills
Strong attention to detail, efficiency, and follow-through
Ability to manage multiple priorities and meet deadlines
Flexibility, adaptability, and problem-solving skills
Proficiency in Microsoft Office, Google Workspace, and Airtable (not required, but preferred)
Ability to work collaboratively with staff, volunteers, artists, and the public with professionalism, diplomacy, and tact
Commitment to a growth mindset and responsiveness to feedback
Nonprofit experience preferred but not required
Benefits
Upon hire, Paid Time Off (PTO) accrual begins at a rate of 2 hours of PTO earned per 40 hours worked, which increases according to employee longevity
Employees receive five paid “floating holidays” to assign at their discretion for personal observance of annual holidays, following completion of an Introductory Performance Review.
Application Instructions
Email director@fairbanksarts.org with:
Cover letter describing your interest and contributions to visual arts programming
Resume
Three professional references
No Facebook or Indeed applications will be considered.
About Fairbanks Arts
Fairbanks Arts Association has served Interior Alaska since 1966 through visual, literary, performing, and arts education programs. The organization provides leadership, resources, and opportunities for artists and organizations and works to build a vibrant, healthy community through the arts.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
Employee discount
Flexible schedule
Application Question(s):
Are you currently living in Fairbanks, AK, or will you be located in Fairbanks, AK, within the next two weeks?
Do you have experience working with nonprofit organizations?
Why do you want to work with an arts nonprofit organization?
Ability to Commute:
Fairbanks, AK 99701 (Required)
Work Location: In person
Organization: Fairbanks Arts Association
Compensation: $23–$25/hour DOE
Schedule: Full-time (30–40 hours/week), including some evenings and weekends
Reports to: Executive Director
Location: In-office (remote work by approval only), located at 2300 Airport Way, Fairbanks, AK 99701 in the Alaska Centennial Center for the Arts in Alaskaland (previously known as Pioneer Park)
Position Overview
The Visual Arts Coordinator (VAC) works collaboratively with staff to implement and manage visual arts programming, exhibitions, and gift shop operations. This role coordinates artists, volunteers, and logistics; oversees communications and materials; and supports participation and engagement across programs.
The VAC works closely with the Exhibition Technician (ET), who leads physical installation. The VAC coordinates artist/curator communications, manages inventory and documentation, supports installation, and ensures the ET has the necessary materials and information.
The VAC also manages gallery docents and volunteers, including scheduling, training, and coordination for exhibitions, First Fridays, and related events.
This position is ideal for a highly organized, proactive professional who enjoys public interaction, project management, and working in a collaborative, deadline-driven environment.
Physical Requirements:
Occasionally lift/move up to 50 lbs
Occasional travel to off-site program locations
While this is largely an administrative position requiring a great deal of computer-related work, installation weeks and event days may involve long periods of standing, walking up and down stairs, and moving around.
Key Responsibilities
Program & Exhibition Coordination
Implement visual arts programs in coordination with staff (volunteers, publicity, sales, logistics)
Coordinate exhibition logistics, including artist communications, materials, and scheduling
Prepare exhibition materials (labels, statements, inventory, contracts, prospectuses)
Manage monthly exhibition processes, including intake and end-of-month wrap-up (inventory, sales, artist/buyer coordination)
Coordinate artwork sales, including packaging, shipping, and customer communication
Support installation processes in collaboration with the ET
Volunteer & Docent Management
Recruit, train, and schedule gallery docents
Coordinate volunteer support for exhibitions, installations, and events
Maintain clear and timely communication with volunteers
Scheduling & Administration
Maintain internal program schedules and calendars
Track and file exhibition and gift shop sales and reports
Maintain program files (physical and digital), policies, procedures, and documentation
Prepare weekly staff updates and maintain regular communication with exhibitors and stakeholders
Serve as staff liaison to the Visual Arts Committee (minutes, coordination, reporting)
Gift Shop Management
Manage inventory, barcoding, and database updates
Coordinate artist relationships, including restocking and recruitment
Support the annual inventory of consigned and organizational items
Ensure a well-curated selection of Interior Alaskan artwork
Development & Reporting
Assist in preparing grant and sponsorship materials with the Executive Director
Prepare program reports for funders
Collect and track data for grants, reports, and presentations
Community Engagement
Connect audiences with exhibitions and programs
Participate in organizational and community events as needed
Programs Overseen
Monthly Bear Gallery exhibitions (juried, traveling, open entry, solo/group)
Workshops and artist talks
Annual exhibition application process
Visual Arts Committee
Quarterly exhibitions at Fairbanks City Hall
Community and seasonal events, including:
Chena Lake Art & Music Festival (summer)
Arts & Crafts Rummage Sale (spring/fall)
Handmade Holiday Market (winter)
Outreach events (e.g., Midnight Sun Festival)
Additional mission-aligned opportunities as they arise
Qualifications
Strong interpersonal, written, and verbal communication skills
Ability to represent the organization professionally and accurately
Excellent organizational, project management, and time management skills
Strong attention to detail, efficiency, and follow-through
Ability to manage multiple priorities and meet deadlines
Flexibility, adaptability, and problem-solving skills
Proficiency in Microsoft Office, Google Workspace, and Airtable (not required, but preferred)
Ability to work collaboratively with staff, volunteers, artists, and the public with professionalism, diplomacy, and tact
Commitment to a growth mindset and responsiveness to feedback
Nonprofit experience preferred but not required
Benefits
Upon hire, Paid Time Off (PTO) accrual begins at a rate of 2 hours of PTO earned per 40 hours worked, which increases according to employee longevity
Employees receive five paid “floating holidays” to assign at their discretion for personal observance of annual holidays, following completion of an Introductory Performance Review.
Application Instructions
Email director@fairbanksarts.org with:
Cover letter describing your interest and contributions to visual arts programming
Resume
Three professional references
No Facebook or Indeed applications will be considered.
About Fairbanks Arts
Fairbanks Arts Association has served Interior Alaska since 1966 through visual, literary, performing, and arts education programs. The organization provides leadership, resources, and opportunities for artists and organizations and works to build a vibrant, healthy community through the arts.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
Employee discount
Flexible schedule
Application Question(s):
Are you currently living in Fairbanks, AK, or will you be located in Fairbanks, AK, within the next two weeks?
Do you have experience working with nonprofit organizations?
Why do you want to work with an arts nonprofit organization?
Ability to Commute:
Fairbanks, AK 99701 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Visual Arts Coordinator position is now open for candidates interested in the Operations Executive Jobs sector. This role in Fairbanks offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
